Application for Regestration and Categorisation of Electrical Contractors

Lesotho Electricity Company (Pty) Ltd

LEC

INSTRUCTIONS TO CONTRACTORS

APPLICATION FOR REGISTRATION AND CATEGORISATION OF ELECTRICAL CONTRACTORS FOR THE PERIOD 2017/19

GENERAL NOTE:

INFORMATION SUPPLIED IN THIS APPLICATION MUST, WHERE NECESSARY, BE ACCOMPANIED BY SUPPORTING DOCUMENTS OTHERWISE NO POINTS WILL BE ALLOCATED.

1. All Contractors should submit their completed application forms in a neat manner (bind by spiral) to Procurement Office on or before 3rd February 2017 at 12:00 noon. Late applications will not be accepted

2. It is important that the Contractor answers each and every question fully, with supporting documents where required, as the responses shall be carefully examined.

3. The applicants must note that they may be called for an interview on some or all answers in the application form; and some of the responses may be physically verified.

4. The applicants must note that no individual, partnership or company shall be allowed to register more than one electrical contracting business entity with Lesotho Electricity Company; otherwise such applications will be disqualified.

5. The application form will not be considered if a valid Traders’ License, Tax clearance certificate and company registration certificate (in case of companies) are not attached

6. It is mandatory for a Contractor to have a valid Workman’s Compensation and Public Liability Insurance Policies within a month of receiving appointment letter from LEC and these policies must be valid for the duration of the contract with LEC.

7. Applications of Contractors who were employees of LEC and had been dismissed on grounds of illegal connections or tampering will not be considered.

8. Applications of Contractors whose previous contracts with LEC were terminated for any misconduct, illegal connections and tampering will not be considered.

9. Business entities or individuals who have previously been blacklisted are not eligible to apply and their applications will not be considered should they apply to be registered with LEC

10. Resources listed on clause 7are essential.

11. Any false information supplied in this form shall automatically disqualify the applicant.

12. The following conditions must be taken into account:

12.1 LEC will inspect Contractors’ personnel during implementation of jobs. Qualified staff members included/shown in the application forms must be seen on site during the works implementation and if such personnel are not found, the Contractor shall be automatically disqualified. If the personnel in the application form are no longer employed by the Contractor, LEC expects to be notified, in writing, of employment of another person with equivalent or higher qualifications and experience.

12.2 In the case of other business entities other than sole proprietor, a resolution of Board of Directors must be written to LEC specifying appointment/nomination of an electricity carter qualified personnel to implement LEC works.

LEC recognizes a qualified electrical person as one who has gone for at least two years formal training at a recognized Institution

1.0 IDENTIFICATION

1.1 Name of Contractor (Business entity):

……………………………………..………………………………………………………………..

1.2 Physical address: ……………………………………………………………………

……………………………………………………......

1.3 Postal address: ……………………………………………………......

……………………………………………………......

1.4 Contact Name: ………. …………………………………………………..

Contact numbers: Telephone: …………………… ………………………………..

Fax:………………………… Cellular phone number ……………………………….

1.5 E-mail address …………………………………………………………………………….

2.0 LEGAL STATUS

2.1 State whether you are a (by ticking where appropriate)

( ) Company

( ) Partnership

( ) Joint Venture

( ) Sole Proprietor

( ) Any other (please specify) …………………………………………………

2.2 For Companies

2.2.1 State the following:

a) Registration number………………………………………….

b) Place of Registration…………………………………………

c) Names of the shareholders

………………………….…………………………………….

………………………………………………………………..

d) Are there any shareholders that are Lesotho Citizens - yes/no

e) If the answer to the above is yes, state the percentage of their

Shareholding……………………………………………….

f) Names of the Board of Directors

………………………….…………………………………….

………………………………………………………………..

g) Contact Person …………………………………………….

2.2.2 Attach copies of: (failure to do so will result in automatic disqualification)

a) Certificate of incorporation (certified copy),

b) Memorandum and Articles of Association (certified copy),

c) Board resolution authorizing the application for LEC registration (original).

2.3 For Partnerships

2.3.1 State the following:

a) Registration number………………………………………….

b) Place of Registration…………………………………………..

c) Names of the Partners

………………………….………………………………………..

…………………………………………………………………...

d) Are there any partners that are Lesotho Citizens yes/no?

e) If the answer to the above is yes, state the percentage of their financial interest into the partnership

………………………….………………………………………..

f) Names of the Governing Body/Committee

………………………….………………………………………..

…………………………………………………………………...

g) Contact Person ………………………………………………..

2.3.2 Attach copies of: (failure to do so will result in automatic disqualification)

a) A registered of a Deed of Partnership (certified copy)

b) Resolution by Partners authorizing the application for LEC registration (original)

2.4 For Joint Ventures (JV)

2.4.1 State the following:

a) Names of the JV Partners

………………………….………………………………………..

b) The Registration Numbers of the JV Partners

………………………….………………………………………..

c) Places of Registration of JV Partners

………………………….………………………………………..

……………………….………………………………………..

………………………….………………………………………..

c) Are there any JV partners that are Lesotho Citizens - yes/no?

d) If the answer to the above is yes, state the percentage of their

Financial contribution into the JV Partnership …………………………………………………………………..

e) The Chief Accounting Officers of the JV Partners

………………………….………………………………………..

f) JV’s Contact Person …………………………………………..

2.4.2 Attach copies of: (failure to do so will result in automatic disqualification)

a) A copy (certified) of the JV Agreement

b) Resolution by JV Partners authorizing the application for LEC registration (original)

2.5 For Sole Proprietors

a) Nationality of the applicant…………………………………………………..

b) Passport/ID Number………………………………………………………….

(Attach a valid and certified of the passport or ID)

The Owner of a sole proprietor business MUST be a qualified Electrician, Technician or Electrical Engineer. If an applicant is a sole proprietor without appropriate electrical qualification, the application will be disqualified.

3.0 LICENSE TO TRADE & PROFESSIONAL REGISTRATION

a) A certified copy of a valid license to trade in Lesotho must be attached (If not attached, the application will be disqualified).

b) Attach a certified proof of registration with a relevant body in the electrical industry if you have been registered with any such body

4.0 TAX CLEARANCE

Attach certified copies of valid tax clearance certificates including VAT and Income Tax.

5.0 INSURANCES

Attach valid and certified copies of the Public Liability Insurance (third party) and Workman’s Compensation within a month from date of appointment letter from LEC.

6.0 FINANCIAL PERFORMANCE

a) Attach audited accounts of the business for at least the past two (2) years.

b) If audited accounts are not available, please provide a letter from the bank stating to which level they can provide you with a credit.

7.0 RESOURCES – PROPERTY, PLANT AND TOOLS (LEC may physically ascertain the availability of these resources)

7.1 Immovable Property (Indicate whether rented or owned by company, attach lease if owned or confirmation letter from owner if rented)

Property (office and/or Store) / State whether owned or rented / Value if owned by company

7.2.1 Plant and Vehicles (attach certified copies of ownership documents)

NB: To be in category A, a contractor must have the minimum fully functional plant and vehicles as listed below.

Item / Minimum number expected to execute one (1) project / Number owned
Truck / 1
Crane truck / 1
4 x 4 van / 1
2 x 4 van / 1
Compressor / 1

7.2.2 Detailed information of Plant and vehicles (attach certified copies of ownership documents that reflect either name of contractor or name of any of the company’s Directors)

Vehicle/ Plant / Make
(e.g. Toyota) / Year of Manufacturer / REGISTRATION/ SERIAL NO.

7.2.3 Heavy duty tools

Contractors shall not be awarded any category if they do not have set minimum assets.

Description of the Tools / Minimum numbers expected / Number/QTY
Owned
Category A / Category B / Category C
¼ tone Ratchet / 4 / 2 / 1
Come along / 4 / 2 / 1
14m extension ladder / 4 / 1 / 0
10m extension ladder / 4 / 1 / 1
Grimping Tool – up to 240mm2 / 2 / 1 / 0
Drum Jacks / 3 / 1 / 0
Bolt Cutter – heavy duty / 2 / 1 / 1
Drilling Machine / 3 / 1 / 1
Soil compactors / 4 / 2 / 1
Climbing Shoes / 4 pairs / 2 pairs / 1pair
Safety Belts / 8 / 2 / 1
Generator / 1 / 1 / 1
Link Stick / 1 / 1 / 0
Electric Jack Hammer / 1 (optional) / 1 / 1
Earthing Kit / 4 / 2 / 0
Slings / 34 / 4 / 1
Pulleys / 30 / 4 / 1
Rollers / 20 / 10 / 0

7.2.4 Light duty tools

Contractors shall not be awarded any category if they do not have set minimum assets.

Description of the Tools / Minimum numbers expected / Number/ QTY owned
Category A / Category B / Category C
GPS / 2 / 1 / 1
Multi Tester / 2 / 1 / 1
Hotline tester (proximity tester) (LEC function) / 0 / 0 / 0
Earth resistance tester / 1 / 1 / 0
Hack Saw / 3 / 2 / 1
Strap Binding Machine / 4 / 1 / 1
Picks / 40 / 6 / 2
Shovels / 40 / 6 / 2
Crow bar / 4 / 1 / 1
Insulated Rubber gloves – up to 1000v / 4 pairs / 1 pair / 1 pair
Electrician Tool Box with at least the following:
1. Set of spanners up to 32mm
2. Set of screw drivers (star & flat)
3. Allen keys
4. Insulated Combination Pliers
5. Insulated Side cutters
6. Insulated Long nose pliers
7. Ball-pin hammer
8. Wire stripper
9. Cable knife / 4 / 1 / 1

7.2.5 Protective Clothing/ Equipment

Protective Clothing/ Equipment / Number/QTY Cat A / Number/QTY Cat B & C
Helmets (minimum number to cover permanent staff & to allow for casual employees)
Branded Overalls (minimum number to cover permanent staff & to allow for casual employees)
Safety goggles / 8 / 1
Safety gloves (minimum number to cover permanent staff & to allow for casual employees)
Ear muffs / 8 / 1
Nose bags / 8 / 1
Rain suits (minimum number to cover permanent staff)
Safety boots (minimum number to cover permanent staff & to allow for casual employees)
Gum boots (minimum number to cover permanent staff)
First aid kit ( fully equipped) / 1 / 1

8. KEY PESONNEL

8.1 Attach signed CVs and certified copies of educational certificates of full time employees. (Copies must be certified from January 2017 and not before then).

8.2 Please draw company structure on the space below or attach a separate sheet.

8.3 Engineers

Name / Qualifications / Experience (Years)

8.4 Contract/Project Managers

Name / Qualifications / Experience (Years)

8.5 Technician/Supervisor

Name / Qualifications / Experience (Years)

8.6 Health & Safety Inspector

Name / Qualification / Experience In (Years)

8.7 Artisans

Name / Qualification / Experience In (years)

8.8 Electricians

Name / Qualification / Experience In (Years)

8.9 Technical staff total

Category / Total / Average Experience (Years)
Engineers
Technicians
Electricians
Artisans

8.10Additional information

Provide any additional information that may enhance this application concerning the resources that you have …………………………………………………..

………………………………………………………………………………..

9.0 EXPERIENCES IN ELECTRICAL CONSTRUCTION WORKS

List all principal/major projects carried out in the last three years (chronologically). You may attach a separate sheet.

Project Description / Project Amount / Client (Name and telephone number of contact person) / Year
TOTAL

10.0 TRADE REFERENCES

Please provide your trade references (i.e. suppliers, sub-contractors, clients, customers) at least three with name, address, and telephone number

10.1 ………………………………………………………………………. ……………………………………………………………………………………..

…………………………………………………………………………………

………………………………………………………………………….

10.2 …………………………………………………………………

…………………………………………………………………………………

..………………………………………………………………………………..

…………………………………………………………………………………

10.3 ……………………………………………………………………………….

…………………………………………………………………………………

11.0 PREVIOUS WORKS

Have you ever failed to complete any work awarded to you under the style in which you apply or any other style? State the circumstances.

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

12.0 PREVIOUS APPLICATION OF A PENALTY CLAUSE

Has the penalty clause been invoked against you on any project? If yes, state with whom, on what issue, under what circumstances.

13.0 PREVIOUS APPLICATION OF ARBITRATION CLAUSE

Has an arbitration clause ever been invoked against you on any project? If yes, state with whom, on what issues, under what circumstances.

14.0 LIQUIDATION OR SEQUESTRATION

Has there been any company that has been liquidated which company you had shares in or were involved in its Management and or has estate ever been sequestrated? If yes state the circumstances

15.0 CRIMINAL CONVICTION

Have you or any of your business partners been convicted of any offence? (Provide details)

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

16.0 CONTRACTORS EVALUATION CRITERIA

The following criteria will be used to evaluate application forms submitted by the Contractors

Criteria No. / Criteria /

Criteria Weight

1 / LEC Registration (2) /

2 for a valid Wireman license

2 / Previous experience with LEC (30) / 21 for quality of work done and ongoing
9 for Period for delivery of services
3 / Safety Consciousness (6) / 2 for fully equipped safety kit
4 for full protective clothing (attach list of available items)
4 / Value of Previous Projects done to date (5) / 2 if <M50, 000
3 if >M50, 000-M100, 000
4 if >M100, 000-M500, 000
5 if >M500, 000
5 / Qualification of Staff (24) / 1 for 2 Artisans
2 for >4 Artisans
4 for 2 Electricians
8 for >4 Electricians
5 for 2 Technicians
8 for >2 Technicians
4 for Engineer or Project Manager
2 for Health and Safety Officer
6 / Company Assets (30) / 1 for 11 light duty tools and 2 for >11 light duty tools.
3 for 10 heavy duty tools and 6 for >10 heavy duty tools
2 for 1 light vehicle and 4 for >1 light vehicles
3 for 1 heavy vehicle and 6 for >1 heavy vehicles
11 for owned plant (5 for compressor, 4 for Electric Jack hammer, 2 Earth Auger)
1 for property (office and/or store)
7 / Financial Status (3) / 0.5 for every M5, 000.00 and 3 for >M30, 000.00

NB:

1. No additional points shall be awarded above the set maximum points allocated per criteria.

2. Contractors will not be awarded any category if they do not have set minimum assets.

17.0 CATEGORIZATION