PIT/ JPSL Selection Camp 2009
2009 SELECTION CAMP, (21st OCTOBER 2009, WEDNESDAY)
COMMITTEE BREAKDOWN
Teacher I/Cs: Ms Low Wai Lin (PSB), Ms Carmen Hoo (PSB), Ms Sharon Ong (PB)
Name / Email / ContactChairpersons / ChiaPei Qi (PB) / / 68424866/91513631
Dawn Tan (PSB) / / 65822768/94829627
I/C of Operations / Tham Yan Ping / / 62879507/92342194
I/C of Administration / Carly Wu / / 68847889/98831963
I/C of Information / Tan Yu-Ann / / 65523236/91710294
AIMS OF SELECTION CAMP:
a)Spotting potential leaders
THEME: Superheroes
b)In spite of the seemingly impossible tasks ahead, we believe that it will put the participants will put their interpersonal skills and team spirit to test.
c)Whether their selection is successful or not, we hope that participants are able to better hone their leadership skills and cultivate better interpersonal relationships and team spirit in the process and put them into good use so as to serve the school in other ways in future.
Rationale of Theme:
Every superhero has his/her niche and strengths. How are the participants putting their talents into good use to form the almighty Justice League to survive ordeal after ordeal to save the world in the end?
JOBSCOPE (subjected to changes)
Committee / JobscopeOperations
IC: Tham Yan Ping
PB:
Sarah Tan
Low Ying Xin
GenevieveChia
PSB:
Nadia Cheah
Janne Hu /
- Games (should match criteria)
- Ice breakers
- Venues (booking of venues)
- Clean up
Administration
IC: Carly Wu
PB:
Priscillia Lye
Choo Xin Yi
Laura Lim
PSB:
Tan Ying Xin /
- Groupings
- Excuse letters
- Contact details
- Registration on actual day
- Programme Booklet
- Other Logistics besides games (catering of food)
- Video Montage screened at the end of camp
Information
I/C: Tan Yu-Ann
PB:
Cheng Jing Jie
LimJia Ying
PSB:
Josephine Soh
Elaine Tay /
- Rubrics for selection of JPSL/PIT
- Talent scouting
- Feedback + Reflections
- Power point
- Q&A/sharing session
- Scenarios and Discussion
TIMELINE
TimelineAction / Action By / Deadline / Remarks
Selection campICs to meet up to discuss aims and general timeline / Pei Qi and Dawn / 23rd Sept 2009 / Done
PB and PSB heads to meet up and discuss overview, aims, theme and goals of the Selection Camp / Heads / 25th Sept 2009 / Done
Selection of Selection Camp OT and facilitators / Heads / 25th Sept 2009 / Done
Approval from PB and PSB teachers / Heads and Teachers / 27th Sept 2009 / Done
Inform I/Cs and facilitators about the Selection Camp / Heads / 28th Sept 2009 / Done
Meet up with the Organizing Team to inform them about our progress and get the committees started / Heads, OT / 30thSept 2009
(wed) / Done
Explain to I/Cs and Dept. I/Cs their jobscopes and setting of deadlines / Heads, I/Cs / 30thSept 2009 / Done
Informing PSB’09 to submit names for non-SL nominees for selection camp / Dawn / 1st Oct 2009 / Done
Gather feedback of T2SL/T3SL from SL I/Cs / Pei Qi / 1st Oct 2009 / Done
First draft proposal due / OT / 16th Oct 2009 (sun) / Done
Vet first draft / Heads / 16th Oct 2009 / Done
Selection CampICs to compile all proposals and work on overall proposal / Dawn and PeiQi / 16th Oct 2009 / Done
Buy Biscuits for tea break / Administration / 16thOct 2009 / Done
Send teachers the overall proposal for approval / Dawn and PeiQi / 17th Oct 2009
Print FAQs and Post-reflections / Teachers / 16th Oct 2009 / Done
Logistics to be collected / Operations / 16th October 2009 / Done
Dry Run, briefing for facilitators and station mistresses / All / 19th October 200 9
Refill of Logistics for Actual selection camp / All / 20thOct 2009
Actual Selection Camp / All / 21st Oct 2009
PROGRAMME
ProgramTime / Action / Action By / Venue / Remarks
2.10pm / Registration / PITs/ JPSLs / CLC
2.20pm / Ice Breakers / PITs/ JPSLs / CLC
2.35pm / Group name/ cheer / PITs/ JPSLs / CLC
2.40pm / Spot check / All / CLC
2.45pm / Scenarios & Discussion (1/2h) / Facilitators / CLC
3.15pm / Station Games Briefing / Operations / CLC
3.30pm / Station Games (2h15min) / All / Various Venues
5.45pm / Tea break+ Presentation of boards+ Q&A / Heads / CLC
6.15pm / Post reflection / All / CLC
6.30pm / Dismissal / - / -
6.30-
7.30pm / Facils Debrief / Facilitators/ OT / CLC
MANPOWER BREAKDOWN
ManpowerTalent Scouting
PB
Fedele / Facilitators: Charmaine Low, Rachel Wang, Cheng Lynn, Vanessa Lee, Tan Xin Yi, Geena Peh, Law Zhi Tian, Low Kay Yi, Ong Hui Qun, Smrithi, Thng Yu Qing, Dionne Ng, Ariel Tee, Chu Lee Voon, Laura Lim, Zhao Yu Nan, Cheng Jing Jie, Lim Jia Ying, Priscillia Lye, Choo Xin Yi, Sarah Tan, Low Ying Xin
Mobile Facilitators: Isabelle Lim, Ruth Ng, See Jia Le, Anne Goei, Chong Yin Wen, Selene Say
PSB
SPSB’10 / Facilitators: Stephanie Siow, Tiffany Koh, Samantha Cheong, Elaine Tay, Jessie Lim, Chew Chia Shao Wei, Chua Ting Fang, Nanthini, Nisha Srinidhi, Shelley Chan, Grace Ooi, Ng Ting Wei, Foo Yi Hui, Jasmine Liu, Cheng Jing Jie, Josephine Soh, Tan Yingxin, Nadia Cheah, Janne Hu
Station Games
PITs
Foveo / Emiline Madhuri Elangovan, Beh Min Yan, Debbie Tan Siew Yin, Anabelle Koong, Evangelyn Koh, Vivian Chew, Ashlynna Ng, Tay Wei Ling, Poh Gin Teng, Annabel, Huang Hui Jun , Wu You, Lavinya, Stephanie Yeap , Chan Lee Chin, Cai Xiaohan, Evangeline Seah, Dawne Lim, Laura Lee, Melissa Foo, Symone Oei , Amanda Choo, Duoni, Cherine Chan, Andrea, Lye Han Jun
Patrollers
PITs / Alagu, Zhuo Ning, Anissa Lye, Evangeline Ong
First Aid
Station / Loh Yi Jun, Zi Xin
Admin Committee Proposal
Members / Email Address / ContactsCarly Wu (I/C) / / 98831963
Choo Xinyi /
Priscillia Lye / / 91161182
Laura Lim /
Tan Yingxin /
JOBSCOPE
Member / JobscopeCarly /
- Proposal
- Groupings of student leaders and nominees
- Compilation of pages for Programme Booklet
Priscillia and Xinyi /
- Excuse letters for OT, student leaders and nominees
- Liaising with Operations for programme flow and logistics
- Video montage on actual day
Yingxin and Laura /
- Contact details of student leaders and nominees
- Registration on actual day
- Liaising with Information for necessary programme booklet items such as reflection questions.
PROGRAMME BOOKLET
Section / Work to be doneCover / Design to be done.
Objectives and Ground Rules / To be done by Carly.
Programme / To be gotten from Operations by Priscillia and Xinyi.
Groupings / To be done by Carly, facilitator allocation to be obtained from Elaine.
Pre-Camp reflections,
Post-Camp Reflections / To be obtained from Information by Yingxin and Laura
FAQs / To be taken from last year’s booklet.
Notes page
TIMELINE
TimelineAction / Action By / Deadline / Remarks
Finalise and send out proposal to I/Cs / Carly / 14th October 2009 / Done
Get groupings for student leaders and nominees done. / Carly / 14th October 2009 / Done
Contacting of student leaders and nominnes for contact details / Yingxin and Laura / When the student leaders and nominees have been notified.
Collation of excuse letters for the event. / Pris and Xinyi / 19th October 2009
Liaising with Operations and Information / Pris, Xinyi, Yingxin Laura / Throughout week 5-6
First submission of Programme Booklet / Carly / 17th October / Cancelled
Submission of final Programme Booklet / Carly / 19th October / Cancelled
Programme booklet to be printed / Carly / 20th October / Cancelled
Only print FAQs and reflection
Registration on actual day / Yingxin and Laura
Video Montage on actual day / Pris and Xinyi / 21st October / Cancelled
Excuse Letters
Participants will request for excuse letters when the submit consent forms.
Template
Dear Teacher I/C of ______,
Re: Excuse from to attend Selection Camp
from class is required to attend the JPSL / PIT Selection Camp. Kindly excuse her from on 21st October 2009, 2.10pm to 6.30pm. Thank you for your understanding.
`
Regards,
(Teacher signature/ Date)
Frequently Asked Questions
Prefectorial Board FAQs
What kind of person do I have to be to be suited to the PB?
First of all, you will need to be able to commit, as the PB requires a lot of effort and awareness from its members. You will also have to be courageous when doing the more difficult things like booking others. Also, once within the Board, expectations of you will be elevated – both by the school population and by prefects and teachers, so you should be confident of your values and also self-aware. You will also have to be a prefect in school and out of school – you will be, more than other pupils, an ambassador of RGS.
What is the PB workload like?
It is really rather tough. During peak periods, you might have to manage several events at a time. However, throughout your PIT year you will be trained and equipped with skills to properly manage events and duties. The work will come gradually, not all at once.
What kind of work will I have to do in PB?
First, you will have a daily duty as well as monthly rotational duties. You will also be deployed to help out with, or organize, events. On such occasions, you will have to work with other prefects (senior, junior and within your own batch) as a team towards a common goal. Although PB work is most definitely not a one-man-show, it will without a doubt tax you very much at certain periods.
Must I maintain good grades to stay within the Board?
You will have to maintain decent grades and submit reports of your grades each semester. Should you be consistently not doing well in your academic grades, the PB teachers-in-charge and the executive committee will review the situation with you and try to help you.
Do I have to belong to a department?
Yes. Every prefect belongs to a department. However, department work will be split up among its members so as not to place too much strain on anyone.
Can I choose my department in PB?
To an extent. You will be allowed to prioritise possible department choices, and your choices will be taken into consideration when you are assigned a department.
Does being a prefect invalidate me for other leadership roles?
No, it does not. However, prefects are highly discouraged to take on the roles of class chairs or vice class chairs. They are free to take up congress or CCA roles if they are able to manage their many commitments.
More about PB…
What happens if I find out I cannot cope with PB?
If you should feel incapable of coping with PB work and expectations at any point, you could consult the PB teachers-in-charge who would try to help you find a solution. If you feel very strongly about leaving the Board, you will not be forced to remain against your will. However, there would be certain procedures to follow before you officially leave the board.
If I become a PIT, will I definitely also continue on to become a prefect?
No. Near the end of the PIT year, all PITs are appraised and reviewed. Should they be viewed as unsuited for the Board, they may not be confirmed. However, throughout the year, senior prefects and the Board teachers-in-charge will do their best to nurture PITs in the hope that entire batches may be confirmed.
Can I join PSB instead of PB after my PIT year?
Yes, you can, but you must be very sure about your choice and take the proper procedures when withdrawing from PB and applying for PSB. Having said that however, this is highly discouraged as when you join a board in Sec 2, you are expected to already have made an informed decision and committed yourself to the board.
Is the PB really all about discipline?
Of course not! The PB takes on the role of cultivating school culture.. Discipline is but one aspect of PB’s role in the school. Other aspects of PB’s role include fostering school spirit through cheers led by CMU, and many welfare initiatives such as Be Yourself Day. The PB also co-organizes functions like the International Convention for Youth Leaders (ICYL) and the RGS Prefect’s Symposium.
Does PB contribute in one way or another to the LEAPS point system?
Yes it does. However, you do not get any points in your PIT year as you are not officially part of PB yet. You get 3 LEAPS points in Sec 3. In Sec 4, it is the same but you gain more points if you are part of EXCO.
How many PITs will the PB be taking in this year?
Each year the number of PITs the PB takes in is within the 20 to 30 range. However, the exact number depends on how many SLs or JPSL nominees are found suitable.
Who are the PB’s teachers-in-charge?
They are Mr Daniel Lau, Ms Sharon Ong and Mr Thio Cher Kuan. Mrs Prama is not a PB teacher-in-charge; she is the discipline mistress of the school and deals with recalcitrant offenders.
If you have any more questions regarding the PB, feel free to approach any prefect or go to the RGSPB website, .
Peer Support Board FAQs
Will being in PSB take up a lot of my time?
Being in PSB is a major commitment but there will be ‘peak’ and ‘off-peak’ periods, depending on what events you are being deployed to be part of. In the end, everything depends on how you prioritise and manage your commitments and time.
What will happen if I do not do well in my studies?
The Human Resource committee will ask for updates on every member’s GPA when Progress Reports are given out. If your results are consistently unsatisfactory, the teachers in charge might choose to have a word with you and you might be put on probation, as doing well in your studies is the most fundamental role of being a student. Do note that this information will be kept confidential always.
Am I guaranteed to become a PSL once I become a JPSL?
No, there is no guarantee that your term as a JPSL will guarantee you a spot in PSB the following year. The experience you will get might be an advantage if you do continue as a PSL, but that does not necessarily mean that you have a higher chance of getting into PSB again above the others who have not been JPSLs.
Can I still be in Congress/ a Class Chairperson if I become a JPSL?
Yes, you can.
Can I be both a PIT and a JPSL at the same time?
We know RGS girls can multi-task but this is one thing that is unfortunately not allowed, as both roles are major commitments and others should also get a chance to hone and develop their leadership skills.
Can I join PB instead of becoming a PSL after my JPSL term?
It is generally discouraged, as by the end of your term you should have made an informed decision between PB and PSB. Taking that into consideration, when you state your preference this selection camp, you should be clear about which board you want to join.
How many JPSLs will you take in this year?
About 12 to 14.
Is it possible for a JPSL to be removed from the board?
Yes, it is. There is a Code of Conduct system, which is based on the school’s rules, in which demerit points are given to members who do not abide by the rules. As leaders of the school, much more is expected of you and discipline is not an exception.
Information Committee Proposal
Members / Email Address / ContactsTan Yu Ann (I/C) / / 65523236/91710294
Cheng Jing Jie /
Lim Jia Ying /
Elaine Tay /
Josephine Soh /
JOBSCOPE
Operations committee:
- Rubrics for selection of JPSL/PIT( TBC, discussed by heads)
- Talent scouting
- Reflections
- Power point (to be done by heads)
- Q&A/sharing session
- Scenarios and Discussion
TIMELINE
Action / Action By / Deadline / RemarksSend out previous year’s reflection questions, scenarios etc to committee / Yu Ann / 12/10/09 / Done
Edit/add on to scenarios, reflection questions, discussions, feedback and reflections, send to group members+ heads / Elaine, Josephine / 13/09/09 / Done
Manpower allocation for facilitators / Elaine / 16/09/09 / Done
Finalise and edit scenarios etc( after vetting from heads) / Jing Jie, Jiaying, Yu Ann / 15/09/09 / Done
Post Camp reflections / Yu Ann / 15/10/09 / Done
Send edited and finalised scenarios etc( if any) back to heads) / Yu Ann / 16/09/09
Complete manpower allocation for PITs / Jing Jie, Jiaying / 17/10/09 / Waiting for Ops Comm
Appendix A Post- Reflection Form
PIT/ JPSL Selection Camp 2009
Name: ______
Class: 1/____
*Please indicate your preference: PB/ PSB
Post-campReflections
- Do you think you worked well with your team? How else would you like to help in improving teamwork?
- What are some of the takeaways you have had from this camp?
- Do you think this experience has helped you understand your strengths and weaknesses better? How so?
- How do you intend to go about improving on your strengths/weaknesses?
APPENDIX B—Scenarios and discussions
Duration: 45 minutes
Venue: Area where participants gather for attendance-taking (CLC?)
Aims
- To provide scenarios that PITs/ JPSLs may face, for them to get an idea of the obstacles they may encounter
- For the facilitators to gauge the participants’ suitability for PB/PSB based on the thought processes in the discussions
Procedure
- A talent scout will be added to the team for the team to be split into two smaller groups, to better facilitate the discussion, and provide participants with more opportunities to share (in a smaller group)
- Facilitators will provide the team with scenarios. The participants will have 3 minutes to decide what they would do in the situation and come up with a role play(max. 3 minutes), each of the members taking on roles (friends, PITs, JPSLs) to present the solution they have come up with to the facilitator. *facilitators are to ensure that the members of the group rotate between roles
- Facilitator may ask the team questions regarding the solution they have come up with and provide new insights as to how they could solve the problem.
To Note: