PERT Conference Call Minutes
October 11, 2012
Participants:
Karen AdePaul E. Biagioli
Laurie Berube
Tim Chasteen
Randy Combs
Becky Cornett
Laura Boris Crosby
David Goett
Tony Guadagni
Charlie D. Hurt
Jerome Hicks
Ann Howe / Joe Ingraffia
Evelyn Landini
Mike Larson
Sheryl Leeper
Sandra Maes
Pat Marmo
Scott Mason
Mike McGrath
Lynn McKnight
Kelly Miller
Sharon Nanez / Tony Pace
Andrea Spiker
Rod Templon
Ralph Tennant
Michelle Wiest
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Recorder for October 11, 2012: Kelly Miller, LLNL
Recorder for November 8, 2012: Mike Larson, DOE (tentative)
We need recorder volunteers for Nov 2012 – Jan 2013
November Call Leader – Michelle Wiest
December Call Leader – TBD
FY2012 Peer Reviews (Updates) – Michelle Wiest
· FY 2012 Peer reviews have been completed. However, Co-Chairs have not received all final reports and customer surveys. Still need Nevada report. In addition, several survey feedback questionnaires from sites reviewed in FY12 have not been submitted. Team leads should follow with sites reviewed to ensure they are completed.
FY2013 Peer Reviews (Updates) – Michelle Wiest
· There still is an opening for lead for PERT for KCP June 3-7 (at the end of the call, Mike Larson announced he may have a possible lead from SRS).
· Mike and Michelle will validate balance of teams for each review in FY13.
FY2012 Subcommittee Updates
· CSCC Cost Savings Task Update – Michelle Wiest
o Closed and draft submitted to CSCC.
o Step 2, criteria 5, needs to be revised.
o No new tasks assigned from CSCC to date.
o Copy of the final document will be loaded on the websites. (PERT and OMB. max).
· Website – Scott Mason
o Still maintaining the old PERT website and forming a committee to transition to new website OMB.max. Laura from LBL asked for a list of all committee members.
o Joe asked why we are moving the website. (Mike Larson/Karen replied: Headquarters decided to move to a govt. website for more access and control by the Feds. They reported that it will increase capabilities, security, and joint access. Mike said all functionality of the PERT website will be on the MAX website too.
· Criteria – Sonny Rogers (absent)
o Completed and sent to Scott to be posted on the websites.
· Handbook – Rod Templon
o Completed and sent to Scott to be posted on the websites.
· Balanced Scorecard – Joe Ingraffia
o Complete.
o New cost savings measure modified for FY13. Percent vs. dollar? CSCC discussed at length. Probably should be a percentage but not settled yet.
· PERT Membership/Review Cycle – Bob Gordon (absent)
o White paper reviewed. CSCC concurs.
o Submitted to Patrick Ferraro for endorsement from Paul Bosco. If approved, a five year cycle for a PERT review. Should be effective in FY14.
FY2013 Subcommittee Updates
· White Paper to establish PERT Steering Group – Michelle Wiest/Mike Larson
o White paper prepared and ready to submit to CSCC.
o Includes recommendation for PERT to establish a steering committee to guide the operations of PERT.
o Recommendation also provides for adequate representation across EM, Science, NNSA and others.
o Recommend committee to be comprised of no more than 20 people with support of their site to donate time toward tasks from CSCC.
· White Paper to transition PERT website to OMB.max – Karen Ade
o Evelyn Landini volunteered to participate on the committee.
Closing remarks – Mike Larson
· PERT review education credit
o If you participate on review you can get 20 units of continuous education credit. This is per review.
· PERT conference in FY13
o Cancelled due to conference restrictions.
o Technical meeting may be possible.
· Volunteers for conference call recorders
o Volunteers needed for November through January 2013.
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