Monthly Status Report
Blackboard Enterprise Learning Management System
Project Name: / Blackboard Enterprise LMSSponsor: / Darin King
Report Type: / Execution
For Period: / July 2017
Project Manager: / Angela O’Leary
EXECUTIVE SUMMARY
Overall Summary / Prior Status / Green / Current Status / GreenGreen / The project is within 20% variance of the currently approved baseline for budget and schedule, and is expected to substantially meet all of the business objectives established in the startup report.
Yellow / The project has exceeded 20% variance of the currently approved baseline for budget and/or schedule and is expected to substantially meet all of the business objectives established in the startup report.
Red / The project is at risk of termination, or at risk of not substantially meeting the business objectives established in the startup report.
Overall, the project status is green for both the budget and schedule this month. Below is more detail on project accomplishments and expected accomplishments for this month.
ATPs
· All 12 ATPs completed and reports delivered
· Bb planning onsite with CTS July 13-14 to provide a recap of all ATP findings
o Will determine during this meeting how to share information with campuses
SaaS Migration
· UND, VCSU and WSC have migrated all Fall courses for Go Live to production and QA is underway
· UND Spring courses are migrated
· A clone of Production to STG was complete July 5, 2017
o Benefit of performing a clone is the settings currently on production will be the same as stage. This will help when trying to replicate issues/troubleshooting and help with testing of integrations.
· WSC’s SSL Cert was applied July 5, 2017
SIS Integration
· Processed SIS data in production on June 20th
Governance
· Decisions made the past month:
o Turn off course menu buttons- this is a system-wide setting
· Recap of Blackboard Governance Decisions Made to date- updated on 06.20.17
DDA / Reporting
· Demo of existing Learn reports held on June 20th
· High Level reporting needs from each school documented
· Needs reviewed with Blackboard, Campuses and CTS teams
· Reporting framework SOW signed on June 30th
Building Blocks / LTIs
· Building block compatibility review completed
· Next focus is on Fall go live and NDSU (based on size)
o UND Status
o MiSU Status
o VCSU Status
o WSC Status
o NDSU Status
· Approved SOW / Cost for VCSU and NDSU campus created B2s customization
o Bb assigning resources and dates for work to be completed
· Starfish B2 work completed by Hobsons; CTS planning to test
· CTS team working with vendors to understand SaaS and node compatibility
· CTS sub team in place to continue work with B2 analysis/testing
Training
· DCB completed a set of admin training
· DSU planning end user training and collaborate training for September/October
· Remaining campuses to schedule training closer to go live dates
Post Implementation
· CTS had a post implementation meeting on June 26th with BSC, LRSC and NDSCS to gather feedback and make adjustments for future go lives.
COST MANAGEMENT
Summary / Prior Status / Green / Current Status / GreenGreen / Variance to cost is within 10%
Yellow / Variance to cost equals or exceeds 10%, but is within 20%
Red / Variance to cost equals or exceeds 20%
· CTS and Bb continuing to finalize the uses for the remaining innovation funds
o Total innovation funds for the first year is $547,000 and must be used by September 30, 2017
Innovation Fund Use / Cost
eCollege Help Desk (1st Year) / $ 39,500
DDA Training for CTS / $ 16,000
Certified Training for Sys Admins (campuses) / $ 17,095
Certified Training for CTS / $ 6,400
B2 Customization / $ 216,000
Collaborate Recording Report / $ 18,230
Reporting Dashboard / $ 223,000
Total Usage / $ 536,225
Innovation Fund Total / $ 547,000
Remaining Innovation Funds / $ 10,775
· The budget is showing savings due to the following:
o Waiting to receive final invoices for Blackboard Software and Services
o Campuses have opted for remote Bb training versus onsite therefore there are no travel costs
Budget Type / Original Budget / Current Revised Baseline
2017 JUNE / Actual Cost / % Cost Variance / Over
Under / Estimate at Completion
Blackboard Software / $1,236,102 / $0 / $0
Blackboard Services / $497,200 / $0 / $0
ePlus / $503,676 / $0 / $150,000
Travel Costs / $133,000 / $0 / $47,211.68
Risk / $0 / $0
Project Budget / $2,369,978.00 / $0 / $184,987.65 / 14.6% / Under / $2,022,056.93
Help Desk (eColleges 1st year) / $0 / $39,500 / $39,500
Learn Admin Certification for CTS / $0 / $6,400 / $6,400
Learn Admin Certification for System Admins / $0 / $17,095 / $17,095
B2 Customization / $0 / $216,000 / $216,000
Reporting Dashboard / $0 / $18,230 / $18,230
DDA Training / $0 / $16,000 / $16,000
Reporting Dashboard / $0 / $223,000 / $223,000
Baseline Sub-Total / $2,369,978 / $2,906,203 / $733,436.68
Management Reserve / $597,000.00 / $60,775
Total Budget / $2,966,978.00 / $2,906,203
SCHEDULE MANAGEMENT
Summary / Prior Status / Green / Current Status / GreenGreen / Variance to schedule is within 10%
Yellow / Variance to schedule equals or exceeds 10%, but is within 20%
Red / Variance to schedule equals or exceeds 20%
· CTS PM working with Bb PM to add more detail/dates to tasks for campuses that have completed their ATP and are beginning course migration
o August 21st Go Live: WSC, VCSU, NDSU
o Spring 2018 Go Live: DSU (pilot)
o Summer 2018 Go Live: MiSU, NDSU, MaSU
o Fall 2018 Go Live: DSU
· High-level milestones are outlined in the chart below. These milestones have been broken down into smaller tasks that are monitored for status tracking purposes by CTS PM.
Milestones that are flagged as having “Some Issues Delays”:
· System Governance Decisions continue to be flagged for the following reasons:
o Topics are time sensitive and continue to require a quick turnaround from the campuses
o Encouraging information sharing and improved communication among committee members continues to be a priority
Project Start Date / Original Baseline End Date / Current Revised End Date / % Schedule Variance / Ahead
Behind / Estimated Completion Date
10/1/2016 / 3/30/2018 / 08/15/2018 / 5.3% / Behind / 08/15/2018
SCOPE MANAGEMENT
SummaryThis project report will include the high-level change control and milestone acceptance summary.
Change Control Log Summary
Change # / Description / Action:
Accept/Reject / Action Date
Comments:
These changes / services paid for using the first year innovation funds.
Milestone Acceptance Log Summary
Deliverable # / Description / Action:
Accept/Reject / Action Date
Comments:
Milestones that occurred in the past month noted above.
RISK/ISSUE MANAGEMENT
SummaryThere are no new risks or issues identified this month.
Risk Management Log Summary
Risk # / Description / Action / Action Date
Comments:
Issue Management Log Summary
Issue # / Description / Action / Action Date
Page 6 of 6 Monthly Execution Status Report