WAYNESFIELD-GOSHENLOCAL SCHOOL

ORGANIZATIONAL MEETING

BOARD OF EDUCATIONBUILDING

January 12, 2015

5:00 p.m.

  1. Call to Order
  2. Roll Call

_____ Tom Brookhart

_____ Tadd Turner

_____ Jeff Schultz

_____Mark Chiles

_____ David Pepple

BOARD RESOLUTIONS

  1. Appointment of President Pro Tem

Motion by ______Seconded by ______that ______be appointed President Pro Tem.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Nomination for Office of President
  1. Nominations and Vote for School Board President:
  1. ______
  2. ______Nominations do not require a Motion nor a Second
  1. Motion by ______, Seconded by ______to close nominations for President.

Roll Call:

Tom Brookhart ___ Tadd Turner ____ Jeff Schultz ____Mark Chiles ____ David Pepple ____

  1. During vote, each member must indicate name of person he wishes to vote for.

Tom Brookhart ____ Tadd Turner _____ Jeff Schultz _____Mark Chiles ____ David Pepple ____

  1. Motion by ______Seconded by ______that ______be nominated as President of the Board of Education.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Nominations for Office of Vice President
  1. Nominations and Vote for School Board Vice-President
  1. ______
  2. ______Nominations do not require a Motion nor a Second
  1. Motion by ______, Seconded by ______to close nominations for Vice-President.

Roll Call:

Tom Brookhart ___ Tadd Turner ____ Jeff Schultz ____Mark Chiles ____ David Pepple ____

  1. During vote, each member must indicate name of person he wishes to vote for.

Tom Brookhart _____ Tadd Turner _____ Jeff Schultz _____Mark Chiles _____ David Pepple ____

  1. Motion by ______Seconded by ______that______be nominated as Vice President of the Board of Education.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles _____ David Pepple ___

  1. Appointmentof Committees and OSBA Liaisons

Motion by ______Seconded by ______that the Boardappoint the

following members to serve on special committees and OSBA liaison positions.

Local Committees20142015

Transportation: Tom Brookhart, Tadd Turner

Building and Grounds: Tadd Turner, Jeff Schultz

Academics:David Pepple

Athletics:Tom Brookhart, Tadd Turner

Music:David Pepple

Financial:David Pepple, Jeff Schultz

Community Relations:Tom Brookhart, Tadd Turner

Curriculum & Instruction:Mark Chiles, David Pepple

Policy Development:Mark Chiles, Jeff Schultz

Ohio School Boards Assoc.

(Job descriptions attached)

Student Achievement Liaison David Pepple

Legislative LiaisonJeff Schultz

Ohio Hi-Point Board Member

Representative through 2016Tom Brookhart

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Establish Board of Education Meeting Dates for 2015

Motion by ______Seconded by ______that the Board establishes the following dates:

  • Second Monday of each month at 7:00 p.m. as the day and time for regular board meetings except for May and November which will then be the third Monday (calendar attached).
  • A special meeting set on Monday, June 29, 2015 at _____P.M. for the purpose of approving

final FY 2015 Appropriations and setting the FY 2016 Appropriations.

The meetings will be held in the Board Room of the District Building at 500 N. Westminster St. Waynesfield, Ohio 45896.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Administrative Appointments and Authorizations

Motion by ______Seconded by ______for the following:

  • Superintendent be appointed as the purchasing agent.
  • Superintendent be appointed Title IX control officer.
  • Authorize the Superintendent, on behalf of this Board, to accept resignations which have been submitted by employees during times when this Board is not in session, subject to ratification by this Board; provided however, that upon ratification by this Board, such resignations shall be deemed effective as of the date and time of the Superintendent’s acceptance.
  • Authorize the Superintendent, during periods when this Board is not in session, to make offers of employment directly to candidates for either teaching or nonteaching positions on behalf of this Board, and to acknowledge acceptance of such offers on behalf of this Board; provided however, that upon ratification by this Board, the employment shall be deemed effective as of the date and time of the employee’s acceptance of the Superintendent’s offer.

Nothing in this resolution shall require the Board of Education to employ or continue to employ an individual who has not provided a criminal records check satisfactory to the Board or who has not satisfied any other prerequisite to employment created by law or Board policy.

  • High School Principal serves as Interim Superintendent in the absence of the Superintendent. (per Guideline 1100)
  • Elementary Principal is the Administrator in charge of the District when the Superintendent and High School Principal are not on campus and in charge of the Building when the High School Principal is not on campus. (per Guideline 1100)
  • Building Principals be appointed as Supervisors of Student Activity Accounts.
  • Building Principals be appointed the Special Education officers.
  • High School Principal be appointed record control supervisor for grades 6-12.
  • Elementary Principal be appointed record control supervisor for grades K-5.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Treasurer Authorizations

Motion by ______Seconded by ______that the Treasurer be authorized for the following:

  • Set the Board Service Fund in the amount of $10,000.
  • Secure position bonds as prescribed by the Ohio Revised Code 3313.25 for the Board President, Board Members, Superintendent, Treasurer, and any other positions that warrant bonding as determined by the Treasurer.
  • File requests for amendments of the Certificate of Estimated Resources with the Auglaize County Auditor as information becomes available to the Treasurer to warrant such a filing.
  • Superintendent or Treasurer accept all donations to the School District on behalf of the Board of Education.
  • Make fund-to-fund advances, advance returns, and transfers as needed throughout the year with Board ratification as part of the financial reports at the next regular meeting.
  • Invest interim and inactive funds in permissible investments pursuant to Board Policy and as prescribed by the Ohio Revised Code 135.07, 135.14, 135.13, and 3313.051.
  • Sign all checks drawn on bank accounts of the School District as prescribed by the Ohio Revised Code 3313.08.
  • Borrow funds in anticipation of future tax receipts as permitted by Ohio Revised Code 133.301 at the best available rate for cash flow purposes.
  • Convene meetings of the Records Commission as needed.
  • Pay all bills within limits of the appropriations resolution as prescribed by Ohio Revised Code 3313.18 as bills are received under assumption goods received or services performed is acceptable.
  • Obtain advances against tax collections as prescribed by Ohio Revised Code 321.24 from the Auglaize County Auditor in order to meet current expenses.
  • Superintendent or Treasurer enter into and/or accept/participate in Federal, State, or Local Grants or agreements and authorize the Treasurer to appropriate funds for grantsawarded.
  • Authorize the Treasurer to modify Annual Budget Appropriations as needed.
  • Authorize Treasurer to approve modifications to purpose and budget statements already approved by the Board.
  • Authorize the Superintendent and Treasurer to jointly decide to write off bad debts for the school fees of families who have moved from the district or who are experiencing extreme financial hardship when necessary.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Designate Bank Depositories

Motion by ______Seconded by ______that the Board approves the following banks as a depository for the School District:

Citizens National Bank

Fifth Third Bank

Star Ohio/Star Plus

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Professional Memberships and Affiliations

Motion by ______Seconded by ______to approve the following memberships for calendar year 2015:

  • Ohio School Boards Association (OSBA)
  • Small School District Advisory Network (SSDAN) withBoard member ______and alternate Board member ______to represent the district.
  • Buckeye Association of School Administrators (BASA)
  • Ohio Association of School Business Officials (OASBO)

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Mileage Reimbursement

Motion by ______Second by ______to approve a mileage rate of $_____per mile for calendar year 2015.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___

  1. Adjournment

Motion by ______Seconded by ______that the Organizational Meeting be adjourned at ______.

Vote: Tom Brookhart ___ Tadd Turner ___ Jeff Schultz ___ Mark Chiles ___ David Pepple ___