Youth Advisory Council Agenda

Youth Advisory Council Agenda

Date:May 12, 2014

Time:3:30 p.m.

Place: Kirk Lindsey Center

1020 10th Street #102

Modesto CA 95354

ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THEAGENDA: Please raise your hand at the time the item is announced by the YAC Chairperson. In order that interested parties have an opportunity to speak, any person addressing the YAC will be limited to a maximum of five (5) minutes unless the Chairperson of the Board grants a longer period of time.

PUBLIC COMMENT PERIOD: Matters under the jurisdiction of the YAC, but not on this posted agenda, may be addressed by the general public at the beginning of the regular agenda. However, California law prohibits the YAC from taking action on any matter that is not on the posted agenda. Any member of the public wishing to address the YAC during the “Public Comment” period will be limited to a maximum of 5 minutes, and must complete a Public Comment Form, which may be obtained from the clerk.

COUNCIL AGENDAS AND MINUTES: Council agendas, Minutes, and copies of items to be considered by the Youth Advisory Council are typically posted on the Internet at the following website:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Alliance Worknet’s office at 251 E. Hackett Rd, C-2, Modesto, CA 95358, during normal business hours. Such documents are also available online, subject to staff’s ability to post the documents before the meeting, at the following website:

NOTICE REGARDING NON-ENGLISH SPEAKERS: Youth Advisory Council meetings are conducted in English and translation to other languages is not provided. Please make arrangements for an interpreter if necessary.

REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Alliance Worknet at (209) 558-2113. Notification of 72 hours prior to the meeting will enable the Youth Advisory Council to make reasonable arrangements to ensure accessibility to this meeting.

YOUTH ADVISORY COUNCIL May 12, 2014

I.CALL TO ORDERRUANO

II.INTRODUCTIONS, WELCOMERUANO

III.CONFLICT OF INTERESTRUANO

Commensurate with California Law, Alliance Board members who directly represent, are employed by, or act as consultants to organizations or agencies having business before the Board shall not vote on any matter or issue regarding said organization or agency. Any member having a conflict of interest will declare the conflict prior to any discussion on the matter.

IV.PUBLIC COMMENTRUANO

V.CONSENT ITEM

A.Approval of the Youth Advisory Council Meeting Minutes for

March 10, 2014,Page 3.RUANO

VI.CHAIRPERSON’S REPORT

Report on Issues of Interest to the YAC, Page 6.RUANO

VII.ACTION ITEMS

Ad Hoc Committee Funding Recommendations for 2014/2015 WIA

Youth Programs., Page 7.ROWE

VIIIINFORMATION ITEM

Youth Program Statistics/Elements Reports for PY 2013/14, Page 9.RUANO

IX.NEXT MEETING DATE

June 09, 2014 @ 3:30 p.m. The Kirk Lindsey Center.

X.ADJOURNMENT

YOUTH ADVISORY COUNCIL May 12, 2014

CONSENT ITEM A:YAC MINUTES, March 14, 2014

MEMBERS PRESENT

Ross BrilesLeticia Ruano

Blanca Rivera

MEMBERS ABSENT

Marla Uliana

STAFF PRESENT

Sue BowmanAdolph Lopez

Michele DillonJeff Rowe

Andy FiskumMartha Sanchez

Eugene Garcia

GUESTS PRESENT

CVOCCUSD “Project YES”

Jorge DeNavaDustin Pack

CTBTI “Aspire”

George RaweTammy Watson

Colton Rawe

CALL TO ORDER

Leticia Ruano called the meeting to order at 3:31 pm.

INTRODUCTIONS

Leticia Ruano asked everyone to introduce themselves.

PUBLIC COMMENT

There was no public comment.

YOUTH ADVISORY COUNCIL May 12, 2014

CONSENT ITEM

Approval of the Youth Advisory Council Meeting Minutes for September 9, 2013.
Ross Briles motioned to approve and Blanca Rivera seconded. M/S/C

Approval of the Youth Advisory Council Meeting Minutes for January 13, 2014.

Ross Briles motioned to approve and Blanca Rivera seconded. M/S/C

CHAIRMAN’S REPORT

A.Leticia Ruano shared the news of Angelo Clay’s passing away and asked the room to join her in a moment of silence in honor of Angelo Clay. Leticia then asked Jeff Rowe to speak on the need to fill vacancies on the Youth Advisory Council. Don Borgwardt was a member representing Housing Authority, he has taken a promotion to the Merced County Housing Authority. We are still trying to make contact with the Housing Authority about the need to fill this mandatory position on the Youth Advisory Council. Jeff stated that there may be an application coming from DRAIL. Jeff opened up the discussion to brain storm any ideals for other agencies that may be interested in serving on the Youth Advisory Council. Some suggested agencies are the Come Back Kids, the Boys and Girls Clubs. Vicky Trask, Judy Kindle,and Maryann Sanders were a few names put forward.

ACTION ITEMS

Approval to Transfer Careerquest (CQ) Funds to Youth Contractors.

Currently CQ is significantly under enrolled and underspent in their program. LWIA’s may carry over a maximum of 20% of funds from one program year to the next. If CQ were to remain significantly underspent it is possible that our LWIA would not meet the 80% expenditure requirement and need to return some funds to the State.

Staff is recommending that up to $100,000 be transferred from the CQ budget and reallocated to youth contractors based on the individual expenditure estimates of each. Amounts would also be based upon each contractor’s ability to enroll and serve additional youth.

CQ recently did a large recruitment and may be able to meet their enrollment numbers. CQ will have a better ideal of what the enrollment numbers will be by the end of the week. The YAC gave CQ until Friday March 14, 2014 to report the final enrollment numbers. The total enrollments for CQ will determine the amount of unexpended funds that may be available for transfer.If CQ can significantly increase enrollment numbers their expected expenditures will also increase significantly and there will be no need to transfer funds.

Contractors were asked if they would be interested in additional funds and how many additional youth they would be able to serve. There was much discussion with contractors over the details of services for the youth. CVOC expressed interest and can serve maybe an additional 3-6 youth; CTBTIexpressed interest and can serve approximately 10 additional youth; CUSD expressed interest and can serve an additional 6-8 youth.

YOUTH ADVISORY COUNCIL May 12, 2014

Ross Briles motioned to approve the allocation of unexpended funds from CQ to the other 3 existing contractors, at the same percentage of their original contracts with the same cost per participants, if necessary after March 14, 2014. Blanca Rivera seconded. M/S/C

INFORMATION ITEMS

Appointments for the Youth Provider Review Ad-Hoc Committee.

Leticia Ruano, Blanca Rivera and Marla Uliana will sit on the Ad-Hoc Committee.

Ad-Hoc Committee Performance Information Review Preferences.

Standard information is what is requested. Providers will each have the opportunity to do a 5 minute presentation. Contractors should be available for questions.

Youth Program Statistics/Elements Report for PY 2013/2014.

Some concern about CQ not meeting enrollment goals, at this meeting they are 65 enrollments short.

ADJOURNMENT

Meeting was adjourned at 4:43 p.m.

YOUTH ADVISORY COUNCIL May 12, 2014

CHAIRPERSON’S

REPORT A:Leticia Ruano will report on issues of interest to the YAC.

YOUTH ADVISORY COUNCIL May 12, 2014

ACTION ITEM A:Ad Hoc Committee Funding Recommendations for 2014/2015 WIA Youth Programs.

DISCUSSION:The Youth Advisory Contractor Performance Review Ad-Hoc Committee met on April 16, 2014 to evaluate the current 2013-2014 Youth Contractors to formulate a recommendation as to which contractors should be renewed and at what funding level.

The Ad-Hoc Committee reviewed the following data* for each contractor:

2012-2013 and the to date 2013-2014 number served, number of Occupational Skills and WEX training provided, number employed, percentage employed of the exits, average wage, training related employment, and the percentage of training related employed; number of youth with no HS Diploma/GED when enrolled and number who received their HS Diploma or GED by exit.

2012-2013 Youth Performance Measure actual outcomes that included follow up data.
2013-2014 to date exit information regarding how many youth were exited employed, entered post-secondary/advanced training and/or attained recognized certificate/diploma.
2012-2013 total youth contract allocation amount and number served, with the corresponding percentage of funding and client served requirement given to each contractor.
5 minute presentations by Computer Tutor, CVOC, Ceres Unified School District, and CareerQuest.

*data will be available for review at the Youth Advisory Council Meeting

YOUTH ADVISORY COUNCIL May 12, 2014

DISCUSSION

CONTINUED:After careful review of the above data by the YAC Ad Hoc Committee, the Ad Hoc Committee recommended that each current contractor be renewed at the same funding percentage they were given in 2013-2014. The following are the recommended funding percentages for the 2014-2015 contract year:

CareerQuest36%

CVOC 7%

Ceres38%

Computer Tutor19%

The Ad Hoc Committee also recommended that the number of clients served by each contractor be based upon the same cost per participant in their response to the most current Request for Proposals.

In addition, the Ad Hoc Committee discussed how important they felt it was for youth to have at least a GED or high school diploma when they exit the youth provider’s programs. They suggest that the YAC may wish to set a requirement in the contracts to ensure that any youth who is enrolled into a program without a GED or high school diploma will receive GED preparation/tutoring, and set a percentage that must be successful in obtaining a GED/high school diploma upon exit from the program.

POLICY ISSUES:The YAC is responsible for making recommendations to the Alliance Board on how WIA Youth Funds should be expended, and what types of services youth in our area should receive.

STAFF

RECOMMENDATION:Staff recommend that the Youth Advisory Council approve the Ad Hoc

Committee funding recommendations for the 2014/2015 program year.

YOUTH ADVISORY COUNCIL May 12, 2014

INFORMATION ITEM A:Youth Program Statistics/Elements Reports for PY 2013/14.

DISCUSSION:The YAC requested that at each meeting staff provide information on how the Youth programs are performing. The report shows each service provider’s enrollment goal, service elements provided, cost per exited participant, and cost per successful exit. In addition to the report, staff will share any concerns about youth contractors as appropriate.

Staff will be available to answer any questions.

POLICY ISSUES:The YAC is responsible for monitoring youth service performance and making recommendations to the Alliance Board on how WIA Youth funds should be expended.