Report to the Council, January 22, 2013

.REPORT OF THE

PRESIDENT-EXECUTIVE DIRECTOR

Coverage Period: October 1 – December 31, 2012

This report is divided into the following sections

Major AccomplishmentsPrioritiesAACAP Council andEC Council

Annual MeetingActivitiesDecisions

Department UpdatesStaff Listing

MAJOR ACCOMPLISHMENTS & PRIORITIES

Newtown Tragedy –AACAP Efforts & Call to Action

AACAP was quick to act. We updated our homepage, informed the membership and alerted the media in hopes of helping communities, families and patients cope with such tragic and traumatic events.
AACAP Resources:

  • Children and Firearms
  • Children and Grief
  • PTSD
  • Understanding Violent Behavior in Children and Adolescents
  • Disaster and Trauma Resource Center
  • Tips for Talking to Children about the Connecticut School Shooting
  • Caring for Kids After a School Shooting
  • Restoring a Sense of Safety in the Aftermath of a Mass Shooting: Tips for Parents and Professionals
  • Children and Guns (2008)

Upon hearing the first news reports of the tragedy at Newtown, AACAP staff immediately got to work drafting and distributing a series of press releases to roughly 3,800 news outlets (world -wide) with links to AACAP’s website – updated with related resources on violence, grief, PTSD and firearms.

The press releases were supplemented by pushing the information across social media, reaching roughly 4,300 Twitter followers and 2,800 Facebook followers who then shared and retweeted our information. Additionally, all related AACAP materials were included in multiple member emails - including a tips sheet by David Fassler, M.D. and a fact sheet from Stephen Cozza, M.D.

In the span of four hours, the Communications department fielded over 40+ media calls and set up 20+ media interviews. In addition, AACAP media experts gave over a dozen live interviews. Based on the volume of media calls, we instructed journalists to contact our media experts directly. As we follow up with each and every request, we will post all articles in the AACAP News Clips.

Media outlets included:

  • New York Times
  • USA Today
  • New York Post
  • Huffington Post
  • National Public Radio (both local and national)
  • Discovery News
  • Reuters
  • The Associated Press
  • Connecticut Post
  • Boston Globe
  • Psych Times
  • Dr. Oz
  • ABC
  • CNN
  • Fox Business

We sent emails updating the membership to our materials and website as they became available. We reached out the Assembly & Regional Organization Presidents and Delegates and made a special effort to reach out to Brian Keyes, M.D., President of the Connecticut Council of Child and Adolescent Psychiatry, to help craft an email to the all Connecticut members.

A special “kudos” to Steve Cozza, M.D., Disaster & Trauma Committee Chair, for his quick response, leadership and flexibility, faced with feeling under the weather, was able to craft language and handle press calls from his house!

As we continue to work together with leadership, committees and members alike, we’ll keep making resources available to the membership and the public at large. As President Obama stated in his speech to the Newtown community, caring for our children is our nation’s first task. It is time to work together to make this a reality.

In the aftermath of the tragedy at Sandy Hook Elementary School, AACAP has called for a White Summit on children’s mental health. Members are encouraged to send letters to members of Congress supporting AACAP’s call for a summit. AACAP created a sample op-ed article for members to use to send to their local papers, as well as, a list of talking points for speaking with the media. We also worked with Dr. Drell to craft a letter to the editor and an opinion piece. This goal of the summit is to develop a comprehensive national strategy for the prevention, identification, treatment and research of mental illness. AACAP has been and will continue to meet with Congressional leaders regarding this summit. In addition to this AACAP has also submitted policy recommendations to Vice President Biden’s task force on gun control.

2013 AACAP Priorities

The Executive Committee met with AACAP Directors to review projects for the coming year and discussed which staff members and AACAP Committees were involved in each project. Projects include (in alphabetical order):

  • Back to Project Future Recommendations Approved and Presented to AACAP Membership
  • Education of Members about DSM-5
  • Education of Members about Healthcare Reform, including Electronic Medical/Health

Records

  • Education of Members on New CPT Codes (going into effect in January 2013)
  • Evaluation of new AACAP Practice Parameters Process
  • Implementation of 501(c)(6)
  • Implementation of Financial Conflict of Interest (FCOI) Guidelines
  • Implementation of Pharmaceutical Task Force
  • K12 Renewal
  • Planning for 60th Anniversary Meeting
  • Psychotropic Monitoring and Foster Care Developments
  • Review and revision AACAP Bylaws, where necessary
  • Review of JAACAP Contract
  • Workforce Recruitment

Back to Project Future (BPF)

Chaired by James MacIntyre, II, M.D.

On October 22, the Steering Committee met in San Francisco to further discuss and gather ideas to be used for Back to Project Future and its final report. Dr. MacIntyre and subgroup leaders were able to obtain useful feedback from members during "member to member" sessions in the Exhibit Hall, at committee meetings, and at the Town Meeting that took place on Thursday, October 27. Members were pleased to have the opportunity to talk with the leadership group directly and provide feedback as well as express their concerns. Dr. MacIntyre gave brief presentations about the project during the Council meeting, the Assembly meeting, and at the Committee Chairs meeting. Additional emails were sent out to these groups in December to remind them to provide input before the end of January. A set of the project's overarching core values and principles was drafted and published with an article with updates on BPF in the first 2013 issue of AACAP News. In December, Dr. Drell appointed child and adolescent psychiatry residents and early career child and adolescent psychiatrists to each of the BPF subgroups to ensure that younger members are well represented.

60th Anniversary Committee

Chaired by Robert L. Hendren, D.O. and Marilyn Benoit, M.D.

The 60th Anniversary Committeemet in San Francisco and to begin brainstorming about how best to celebrate in Orlando and reflect on AACAP’s past, present, and future. After the meeting it was determined that additional members were needed to fulfill all of the tasks required for the anniversary and the traditional Local Arrangements functions, so the Committee now includes 19 members. Committee members are in the process of contacting all of the Committee Chairs as well as regional organizations to gather ideas for what these groups would be able to contribute to the anniversary. The Committee will meet on January 31 to narrow the ideas and assign roles to the Committee members.

60th Anniversary History Project

Robin Cautin, Ph.D. continues to write a monograph of AACAP’s first 60 years, conduct oral histories, review archive materials, and interview various AACAP members for the project.

Component System

The Review of the Committee System (ROCS) Committee’s decision to cancel fall cluster calls with committee chairs was affirmed in San Francisco at the Committee Chairs Meeting. As part of the annual process, the first half of the Committee Chairs meeting is dedicated to updates/reminders and reports and hearing feedback from chairs. During the second half, chairs met with their Cluster Facilitator to report on the past year and upcoming years’ activities. Dr. Drell stressed to chairs to evaluate their committee’s charge and the level of member activity when recommending appointments and reappointments.

PAC Update

AACAP is moving forward with the creation of the 501(c)(6). In October 2012, Council decided that the Executive Director will work with AACAP’s attorney and internal staff to develop the bylaws for the 501(c)(6) by July 2013. Staff members involved in the process include: Larry Burner, Maureen DuBois, and Kristin Kroeger Ptakowski. In addition, AACAP Secretary David DeMaso, M.D. will aid in the development of the Bylaws.

2013 International Trip

Dr. Drell is planning an international trip to Florence and Venice from July 30 to August 8, 2013. Trip participants will sightsee as well as visit with fellow child and adolescent psychiatrists on a day trip to Padova (Padua) University. Other sights of note will include the Guggenheim Collection, the island of Murano, a day trip to Pisa, the Academia, and the Palazzo Medici. Registration for the trip opened in early January.

AACAP-AAP Leadership

AACAP is working with the American Academy of Pediatrics (AAP) to set up a meeting of their leaders to discuss ongoing issues such as outcomes from the Affordable Care Act, Psychotropic Monitoring and Foster Care Developments, Back to Project Future, etc.

President's Activities

Dr. Drell will speak to the Central California Regional Council members in January on the importance of membership, his Presidential Initiative, and AACAP’s 60th Anniversary celebration. He has agreed to speak to the membershipsof the Big Sky Regional Council in January and the Arkansas Council in April. Presentations in Illinois and Kansas City are being considered.

ANNUAL MEETING

AACAP’s 59th Annual Meeting

The Annual Meeting held October 23-28, 2012 at the Hilton San Francisco Union Square and the Hotel Nikko San Francisco had a total of4,411 registered attendees, making this meeting the second largest to date after the 2010 New York meeting. Attendee make-up includes 2,468 members representing 29% of AACAP’s total membership. This includes 917 international attendees from 49 countries, which is the second largest international attendance if you exclude the Canadians from the Canadian meetings. Seventy-six percent of the registrants registered online and received a $25 discount for doing so. 326 registrants (7%) purchased the Scientific Proceedings Book for an additional $20.Ticket sales reached 2,002 tickets for the eight Institutes, the second highest Institute sales to date.

Attendee response to the Annual Meeting Mobile App was extremely positive—55% of attendees downloaded the app, with 1800 downloading the Apple version, 312 downloaded the Android version, and 295 people used the web application. We are in the process of tabulating feedback data and plan to make improvements to the app for 2013.

Fifty-five percent of the scientific sessions and 60% of the New Research Posters included handouts on the Itinerary Builder, which both attendees and members can access until September 2013 as a member benefit.

Exhibit Booth sales generated a total of $185,680 in revenue, a 1% decrease compared to Toronto in 2011. A total of 84 booths were sold, which compares to 85 in 2011 and 93 in 2010. The exhibitor responses on the exhibitor evaluations were very positive this year. Ninety-four percent of respondents said their objectives were met at the meeting. Of the respondents, 50% said they would definitely be exhibiting with AACAP next year and 44% were undecided; this is in line with past years results. Only 6% of respondents said that they would not exhibit in 2013.

The evaluation results from the meeting are being tabulated and will be available in the next report.

AACAP’s 60thAnnual Meeting

October 22-27, 2013

Walt Disney World Dolphin Hotel, Orlando, FL

The Call for Papers deadline is February 15, 2013, or June 17, 2013 for (late) New Research Posters. The online Call for Papers went live on the AACAP website on January 4. Bennett Leventhal, M.D. and Meetings Department staff will be traveling to Orlando in February to begin preliminary planning for the meeting.

Future Annual Meetings

AACAP’s future Annual Meeting schedule is as follows:

61st Annual Meeting:October 21-26, 2014, Manchester Grand Hyatt, San Diego, CA

62nd Annual Meeting:October 27-November 1, 2015, Henry B. Gonzalez Convention Center and Grand Hyatt San Antonio

63rd Annual Meeting:October 25-30, 2016, Hilton New York and Sheraton New York Hotel and Towers, New York, NY

64th Annual Meeting:October 24-29, 2017, Marriott Wardman Park Hotel and Omni Shoreham, Washington, DC

65th Annual Meeting:October 23-28, 2018, Washington State Convention Center and Sheraton Seattle, Seattle, WA

DEPARTMENT UPDATES

EXECUTIVE OFFICE

Staffed by Heidi Fordi and Earl Magee

Assembly

Chaired by Louis Kraus, M.D.

At its meeting in San Francisco, the Assembly elected Dr. Mark Borer (DE) as the nextAssembly Secretary-Treasurer and Drs. Jenna Saul (WI) and Harsh Trivedi (TN) as the next Assembly Representatives to Council. The Assembly welcomed Jared Ritter, M.D. (HI) as the incoming Assembly Resident Representative and thanked the following for their service:

Kathy Kelley, M.D., Assembly Representative to Council

Mark Borer, M.D. Assembly Representative to Council

Nadia Charguia, M.D., Assembly Resident Representative (2010-2012)

The Assembly addressed the proposal submitted by the Northern California Council on Third Party Funding for Events at Professional Meetings: Conflict of Interest. A revised proposal was distributed at the meeting; highlights include:

  • Establishing a task force
  • Proposing the task force have equal members of Ethics Committee and Assembly
  • Working up a resolution and present within 6 months to AACAP Council.

President-Elect Paramjit Joshi, M.D. set the framework for the discussion. After wordsmithing the text, the Assembly voted to recommend the revised proposal to Council.

Catchers in the Rye Awards

Oversight by the Assembly Executive Committee

In October, the Assembly presented the following 2012 Catchers awards:

Individual:Kristin Kroeger Ptakowski

Committee (tie):Ethics Committee

Psychotherapy Committee

Regional Organization:Big Sky Regional Council of Child and Adolescent Psychiatry

Assembly Regional Organization Infrastructure Committee (ROIC)

Chaired by Warren Y.K. Ng, M.D.

The ROICmet in October and November to review Level 1 regional organization activities. The Big Sky Regional Council and Central Pennsylvania Council have made tremendous progress and have not required administration support for over six months. The ROIC agreed to “graduate” both but communicate to them that AACAP will continue to support them if needed. Other Level 1 regional organizations are well on their way to success, which is the ROIC’s goal for all regionals.

Unfortunately, Madison Day resigned due to family and community commitments. In November, we welcomed Lauren Kokernak, former AACAP Meetings Manager, who accepted the Administrative Consultant position as of November 30.

Ethics Committee

Chaired by Arden Dingle, M.D.

The Committee discussed a letter received from Dr. Nardo letter regarding the paroxetine article in JAACAP 10 years ago. Due to the sensitivity, the Committee’s discussion focused on the letter and the content of the Nardo response. It agreed to mention only the Committee’s appreciation of his interest and that the topic is being discussed. Dr. Gail Edelsohn drafted a letter that was reviewed by the chair, Executive Committee, and JAACAP Editor.

Dr. Ed Levin, who presented the Northern California Council’s proposal on Third Party Funding to the Assembly, attended the meeting in San Francisco to ask that the Ethics Committee review AACAP’s Code of Ethics. The Committee agreed to review the Code and discussed how best to proceed.

COMMUNICATIONS AND MEMBER SERVICES DEPARTMENT

Staffed by Rob Grant, Caitlyn Camacho, Nicole Creek, Jared Hoke, and Nelson Tejada

MEMBER SERVICES

2012 Membership Numbers – Year End Totals (Oct. 2011 – Dec. 31 2012)

Member Type / 2012 Paid / 2012 Unpaid / Total / 2011 Total
General $400 / 4973 / 346 / 5319 / 4889
Affiliate $345 / 156 / 12 / 168 / 149
Corresponding $255 / 382 / 24 / 406 / 341
Distinguished Fellow $400 / 317 / 8 / 325 / 292
*Honorary / 7 / 7 / 7
*Honorary Ex-Officio / 62 / 62 / 62
* Distinguished Life General / 492 / 492 / 485
*Distinguished Life Corresponding / 26 / 26 / 28
*Distinguished Life Fellow / 525 / 525 / 519
*Distinguished Life Affiliate / 17 / 17 / 20
*Medical Student / 573 / 573 / 439
General Psych Resident $70 / 251 / 48 / 299 / 224
Pediatric Resident $70 / 9 / 0 / 9 / 6
**CAP Trainee $70 / 819 / 41 / 805 / 732
TOTAL / 8609 / 479 / 9088 / 8103

2012 marks the end of a GREAT membership year for AACAP!

AACAP saw the largest increase of members in AACAP history in 2012. Additionally, we suspended/dropped fewer members and experienced an “explosion” in growth with our 100% Club! Also, more members took advantage of our online applications – paying both membership application fees and dues online.

2012 Highlights!
• We’re up +506 members from 2011.
• 62 100% Club! An increase of +20 from 2011.

• More than 76% of members paid online

• 809 members opted for auto-dues renewal for 2013.

• 24 members took advantage of the Dues Installment Payment option for 2012.

• 525 Distinguished Life Members subscribe to JAACAP - paying $60 for an annual
subscription. An increase of +148 new subscriptions over last year’s total of 377.

2013 Membership Numbers (Oct. 2012 – Jan. 1 2013)

Member Type / 2013 Paid / 2013 Unpaid / Total / 2012
Total
General $400 / 2529 / 2789 / 5318 / 4973
Affiliate $345 / 83 / 80 / 163 / 156
Corresponding $255 / 233 / 171 / 404 / 382
Distinguished Fellow $400 / 192 / 124 / 316 / 317
*Honorary / 7 / 7 / 7
*Honorary Ex-Officio / 62 / 62 / 62
* Distinguished Life General / 492 / 492 / 492
*Distinguished Life Corresponding / 26 / 26 / 26
*Distinguished Life Fellow / 525 / 525 / 525
*Distinguished Life Affiliate / 17 / 17 / 17
*Medical Student / 269 / 269 / 573
General Psych Resident $70 / 92 / 415 / 507 / 251
Pediatric Resident $70 / 4 / 5 / 9 / 9
**CAP Trainee $70 / 208 / 316 / 524 / 819
TOTAL / 4739 / 3900 / 8639 / 8609

2013 Dues Billing

The 2013 Dues Renewal Notices “dropped” the first week of October 2012.

Medical Students (573) received a $0 balance invoice to remind them of the benefit of AACAP membership & to promote upcoming events.

Life Members (1,060) received a 2013 dues notice promoting Life Members Fund & discounted ($60) JAACAP annual subscription rate.

Our early numbers look strong compared to last year’s totals. We continue to closely monitor the numbers to ensure we are not letting ANY membership category fall through the cracks. Starting January, the membership team is running weekly dues reports to manage, maintain and track our dues collection efforts.

COMMUNICATION