Liskeard and District Agricultural Association
Registered Charity No: 1170999
Ref:JP/catering 2018
Dear Sir/Madam
LISKEARD SHOW – SATURDAY 14 JULY 2018
Following the great success of our 2017 show, please find enclosed the tender forms for the 2018 show which is being held on Saturday 14 JULY 2018 at The Showground, Merrymeet, nr Liskeard, PL14 3LE. Our average attendance is 8,000 people.
The show has two main catering areas and some individual pitches. Electricity can be provided on one site at a cost of £30.00 per connection (subject to availability). As these are in prime positions space is limited. If a vehicle has to remain with the unit you must advise us and include the size of the unit on the tender form. You must state the total space that your unit requires which must include the draw bars, awnings, seating areas, advertising signs, price lists etc. Please return your completed tender formsto me by Friday 23rd February. Notification will be made to you within 1 month of this date.
On the showground there is one marquee providing judges and member’s lunches and teas. There is also a Cornish Food Marquee which has an area open to the general public selling drinks, sandwiches, cakes and biscuits. All bar rights are reserved as well as the ice cream rights for the showground. Soft drinks, tea and coffee can be sold on any units.
If you have not attended the Liskeard Show in the past 5 years please include a list of other venues you have attended recently.
The Association will not necessarily accept the highest tender, but we are looking for a good, clean reliable service with value for money for our customers.
Please return your tender form to me at the address below.
I look forward to hearing from you.
Yours faithfully
Mrs Jane Pascoe
Catering Secretary
encs
The rights to provide and properly staff catering to the general public are available by tender on a one year basis. These rights cover the annual one day Liskeard Show and the day prior to the show if required.
1. / No sub-letting of sites will be allowed without the prior permission of the Show Secretary.2. / Caterers are to provide all units and equipment and the size of all units is to be stated on the tender form.
3. / A reasonable number of staff passes will be provided at the discretion of the Liskeard Agricultural Association.
4. / Tenders must be received by the Catering Secretary by Friday 23rd February 2018.
5. / The positioning of all catering outlets will be decided by the Show Committee, who will endeavour wherever possible, to position units away from others selling similar items.
6. / All food businesses are to be operated in full compliance with current food hygiene regulations and with Health and Safety Executive Regulations (Tenderers should have specific regard to the requirements of the Food Safety (General Good Hygiene) Regs 1995).
7. / All units must have a properly equipped first aid box.
8. / All units must have the appropriate fire extinguishers and fire blankets.
9. / Tenderers will undertake to keep all sites clean and tidy throughout the show and provide sufficient litter containers.
10. / Tenderers must when returning their tender confirm that they hold Public Liability Insurance cover valid during the period of the show of at least £1m limit of indemnity and if appropriate products and employers liability. They must also by return, a copy of their Food Standard Rating Certificate.
11. / Tenderers must display the prices of any articles for sale at each unit. Descriptions of products, including minimum weights, content fillings (where appropriate) and intended selling prices must be included on the tender form.
12. / Arrangements for an electricity supply must be made to the Show Secretary and the relevant charges in addition to the tender price will be paid by the Tenderer. If you require electricity please complete the separate electricity form on the website.
13. / The Association reserves the right not to accept any tender received. We also reserve the right to cancel the contract should we decide not to hold the Show on the day. In the event of a cancellation prior to the day of the show there will be a refund of the tender paid. If cancelled at any other time, or if only part of the Show is cancelled there will be no refund and all tenders will be payable. The successful tenderers are advised to insure against loss due to cancellation.
14. / The Association’s Privacy Notice can be found on the show’s website
15. / Payment of the tender amount is due by the 14th June. All vehicle and staff passes will be forwarded on receipt of full payment. Pitches may be re-let if payment has not been received by this date.
Please complete one form for each individual unit tendered for.
Name:Company Name and Address:
Tender the sum of / £ / Full payment is due on the 14th June. All car and staff passes will be forwarded after this date. Pitches may be re-let if payment has not been received by this date.
For an individual unit selling / (please include sample menu and prices)
Contact Telephone No: / Mobile No:
E-mail address:
Size of unit/area required / Frontage / Depth
You must state the total space that your unit requires. This must include draw bars, awnings, seating areas, advertising signs, price lists etc. If a vehicle has to stay with the unit please include this in the measurements. A diagram of how the unit is set up can be included.
1. / Will you be bringing a generator? / Yes/No
2. / Are you in possession of the appropriate electrical and gas installation compliance certificates? / Yes/No
3. / Will you need electricity? (£30.00 per connection)
A separate electricity form below indicating requirements needs to be completed. / Yes/No
4. / All traders must confirm that they have adequate insurance cover valid at the time of the show and if necessary products and employer liability.
Please enclose a copy of your insurance cover. If it is not enclosed your tender will not be considered. / *Public Liability
*Products Liability
*Employer Liability / Yes/No
Yes/No
Yes/No
5. / Please enclose the following: / Menu with prices
Risk Assessments
Copy of insurance
Food Standard
Rating Certificate / Yes/No
Yes/No
Yes/No
Yes/No
I agree to be bound by the regulations as detailed in the tender and agree to pay the sum tendered not later than one month prior to the start of the 2018 Liskeard Show. I understand any infringement of these regulations will result in the immediate withdrawal of the concession rights and possible exclusion from future tendering.Also by signing this form we are confirming that all necessary insurance cover is valid at the time of the show. We agree to our name, telephone number and email being published in the show catalogue. We also agree to the show’s retention of our data to provide future information on the show as per the Privacy Notice on the show’s website. Please tick this box if you consent to us holding your information for future purposes
Signed: / for and on behalf of:Please print name: / Dated:
Name of Business:
Contact Name:
Telephone No. / Show day contact no:
If you require an electrical supply please provide the details listed below:
What load, in amps or kilowatts will you require? / Amps / KWS
What type of connection (please circle) / 13 amp socket
16 amp 240 volt blue socket
Other
If other please provide details:
If unsure please list the electrical items to be used on the stand at the show:
Typical examples of potential loads
Kettle average13amps/3kw
Table top cooking appliance fitted with 13amp plug13amps/3kw
Water heater fitted with 13amp plug top13amps/3kw
Display lighting 3-5amps average5amps/1.2kw
All electrical equipment used must have a current/valid safety electrical portable appliance test certificate (ie PAT tested)
Catering Secretary:Mrs Jane Pascoe, Churchtown Farm, St Keyne, Liskeard, PL14 4RJ
Telephone:01579 348442
E-mail: or