JERSEY CITY PUBLIC SCHOOLS 346 CLAREMONT AVENUE JERSEY CITY, NEW JERSEY 07305 INVITATION FOR BIDS Bid Number: PD14-15-165 Boiler Replacement at M. Gandhi School PS 23 Duncan Avenue Annex Deadline for Bid Submission: Thursday, November 20, 2014 Time of Bid Opening (when bids will be publicly opened and read aloud): 11:00 AM I. NOTICES TO BIDDERS Sealed bids must be delivered to Roxanne Padilla, Assistant Purchasing Agent, Jersey City Public Schools, 346 Claremont Avenue, 7th Floor, Jersey City, New Jersey 07305 before 11:00 AM on Thursday, November 20 , 2014. Bids received after this time will NOT be accepted. The boiler replacement project at the M. Gandhi School, P.S. 23 Duncan Avenue Annex includes the removal of the existing boilers, the removal of the existing underground storage tanks, the installation new boilers, the installation of a new gas service feeding the new boilers and all additional work as described in the contract documents. For all bidders wishing to visit the site prior to submission of bids there will be a pre-bid meeting and site walk through for contractors on October 28, 2014 at 11:30 am, beginning at the Jersey City Board of Education Building at 346 Claremont Avenue, Jersey City, NJ 07305. (At the Facilities Planners office on the Seventh Floor) Any and all questions that arise prior to bidding must be submitted in writing and forwarded via email directly to the Architect: John Goliszewski, AIA at No questions will be accepted by phone. All questions must be submitted in writing no later than Monday, November 3rd, 2014 at 4:00 pm. No questions will be accepted after that time. This project is funded by the NJ Schools Development Authority (NJSDA) under a Section 13A grant. Accordingly, special NJSDA requirements may be found in the Specifications. All Contractors and Subcontractors must be pre-qualified by the NJSDA in accordance with regulations. All Contractors and Subcontractors must submit pre-qualification documentation with bids.) Copies of the plans and specifications prepared by Clarke Caton Hintz, PC, may be viewed and/or obtained from the Purchasing Department, Jersey City Board of Education, 346 Claremont Avenue, Jersey City, NJ 07305. Prospective bidders may purchase a set of plans and specifications upon payment of a non-refundable One Hundred Fifty Dollars and Zero Cents ($150.00) by CERTIFIED CHECK or MONEY ORDER, made payable to the Jersey City Board of Education for each set of plans and specifications. Bidders are required to submit all required bid forms in triplicate - provide one (1) original, two (2) hard copies and one (1) electronic copy in pdf format on CD. No bids shall be received other than at the time and place, herein designated for their receipt, unless mailed to the Purchasing Agent at the designated time and place. Bids must be submitted on the standard forms included with the specifications and as required by the specifications. Bids must be typed or clearly printed in ink, and signed. Bids must be enclosed in a sealed envelope bearing the name of the bidder and the title of the bid on the outside of the envelope. PLEASE BE SURE TO SUBMIT ONE ELECTRONIC COPY ON CD Bids must be accompanied by a bid bond, certified check or treasurer's check in the amount of 10% of the bid or the specified not to exceed contract amount, whichever is greater, but not more than $20,000.00 payable to the Jersey City Public Schools, with a guaranty that if a contract is awarded the bidder shall execute said contract and will furnish any performance bonds or other security as required as a guarantee or indemnification. No bidder shall modify, withdraw or cancel this bid or any part thereof for sixty (60) days after the time designated for the receipt of bids in the advertisement or Invitation for Bids. Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (Affirmative Action Program, Equal Employment Opportunity), as well as N.J.S.A. 52:25-24.2 (Disclosure of Ownership and Non-Collusion Affidavit). Bidders (individuals, partnerships, corporations or other business organizations) submitting bids in the amount of $3,900.00 or more must submit Proof of Registration (a copy of the Business Registration Certificate issued by the N.J. Department of Treasury) as required by L. 2004, c. 57. Proof of Registration, the Business Registration Certificate, must include an effective date that predates the date of the opening of the bid. Proof of Registration (Business Registration Certificate) having an effective date postdating the date of the bid opening will be deemed non-conforming and rejected as an invalid bid (Non-profit entities and governmental agencies are exempt from this requirement.) A completed political Contribution Disclosure Statement is required by N.J.A.C. 6A:10A-4.19(e) for any contract in the amount of $17,500.00 or above. A bid will not be a valid bid and shall result in rejection by the Jersey City Public Schools ("the District") if the following is not included with the bid documents: (1) Bid bond, certified check or treasurer's check in the amount of 10% of the bid or the specified not to exceed contract amount, whichever is greater, but not more than $20,000.00; (2) Consent of surety for 100% of the amount of the bid; (3) Bidder's Certificate of Registration from the N.J. Department of Labor or bidder's completed application for such registration; (4) Certificate of Registration from N.J. Department of Labor for the top four specialty subcontractors of bidder or the completed applications of said subcontractors for such registration, where required; (5) Signed Form of Proposal with certification portion fully executed; (6) Statement of Disclosure of Ownership; and (7) Non-Collusion Affidavit DISCLAIMERS AND RESERVATIONS: The District reserves the right to reject any or all bids (in whole or in part), to waive any informalities or to accept the bid which in its judgment shall be in the best interests of the District. The District also reserves the right to make awards item by item, by part or in bulk, and to accept from one bidder and the remainder from another bidder or bidders. The District does not guarantee that any part or all of the services or good advertised for bid will be awarded. A definite volume of business is neither guaranteed nor implied from the award of any contract. Any questions regarding bidding should be directed to Roxanne Padilla, Assistant Purchasing Agent, Jersey City Public Schools, 346 Claremont Avenue, 7th Floor, Jersey City, New Jersey 07305, 201-915-6260. Additional bidding information may be obtained at the Purchasing Office or the District website at 10/21/14 $146.59