TWELFTH MEETING OF THE EXECUTIVE BOARD OF THE CIP (CECIP) AND
MEETING OF THE TECHNICAL ADVISORY GROUPS (TAGs)
Viña del Mar, Chile March 29 to April 1, 2011
NEWSLETTER
(Rev. 1)
1. The CIP: The Inter-American Committee on Ports (CIP) of the Organization of American States (OAS) has the objective to serve as a permanent Inter-American forum of the Member States of the Organization, for the strengthening of hemispheric cooperation in the area of port sector development, with the active cooperation and participation of the private sector. To accomplish these objectives, the CIP holds regular meetings every two years and can call for special meetings and specialized conferences.
The CIP’s main functions are: to serve as the principal advisory organ of the Organization and its Member States in all topics concerning the development of the port sector; to propose and promote hemispheric cooperation policies in port sector development, in accordance with the guidelines from the General Assembly and CIDI, as well as from the Summits of the Americas; to facilitate and promote the development and improvement of port sector activities in the hemisphere; to promote the adoption of cooperation agreements pertaining to the port sector among the governments of Member States and the Observer States before the OAS; to gather and disseminate information related to port sector activities in the Member States; to generate, analyze, propose and adopt programs, projects and activities on port sector matters, among others.
The Committee holds regular meetings every two years, having done so in six (6) occasions: Guatemala, Guatemala (1999); San Jose, Costa Rica (2001); Merida, Mexico (2003); Maracaibo, Venezuela (2005); Salvador, Brazil (2007); and Panama City, Panamá (2010); and a special meeting held in Algeciras, Spain (2006).
2. The Executive Board of the CIP (CECIP): is the organ responsible for executing the Committee's policies and resolutions. The Executive Board holds regular and special meetings and is comprised of representatives from the following 15 Member States, elected for a two year period (2010-2011): Argentina, Barbados, Brazil, Chile, Dominican Republic, Ecuador, Guatemala, Jamaica, Mexico, Panama, Paraguay, Peru, United States, Uruguay and Venezuela.
The CECIP has held regular meetings in 11 occasions in: Buenos Aires, Argentina (1999); Bridgetown, Barbados (2000); Santo Domingo, Dominican Republic (2001); Montevideo, Uruguay (2002); Puerto La Cruz, Venezuela (2003); Managua, Nicaragua (2004); Houston, Texas, United States (2005); Guayaquil, Ecuador (2006); Lima, Peru (2007); Buenos Aires, Argentina (2009); Panama City, Panama (2010); and a special meeting held in Puerto la Cruz, Venezuela (2006).
The main objectives of the CECIP Meeting are to evaluate the accomplishments of the subcommittees’ 2010 Work Plans; to define subcommittees’ work plan for 2011; to approve a venue and date for the next CECIP meetings, among others. The CECIP Meeting will take place from Tuesday March 29th to Friday April 1st, 2011.
In order to facilitate the execution of the CECIP Work Plan, the Executive Board has seven (7) Subcommittees:
(i) Subcommittee on Policy and Coordination, chaired by Argentina and integrated by: Barbados, Mexico (Vice-Chair), Panama, and Peru; (ii) Subcommittee on Cargo Services, chaired by Brazil and integrated by: Argentina, Barbados, Chile, Costa Rica, Ecuador, Guatemala, Mexico, Peru (Vice-Chair), Suriname, Uruguay and Venezuela; (iii) Subcommittee on Vessel Services, chaired by Jamaica and integrated by: Argentina, Barbados, Brazil, Costa Rica, Dominican Republic, Ecuador, Guatemala, Mexico (Vice-Chair), Panama, Paraguay, Peru, Suriname, United States and Venezuela; (iv) Subcommittee on Port Safety and Security, chaired by United States and integrated by: Argentina, Barbados, Brazil, Ecuador, Dominican Republic, Guatemala (Vice-Chair), Jamaica, Mexico, Panama, Peru, Suriname and Venezuela; (v) Subcommittee on Environmental Port Protection, chaired by Venezuela and integrated by: Argentina, Barbados, Brazil, Costa Rica, Dominican Republic, Ecuador, Guatemala, Jamaica, Mexico, Nicaragua, Panama (Vice-Chair), Paraguay, Peru, United States, and Uruguay; (vi) Subcommittee on Port Legislation and Investments, chaired by Uruguay and integrated by: Argentina, Chile (Vice-Chair), Dominican Republic, Ecuador, Guatemala, Paraguay, Peru, Suriname and Venezuela; (vii) Subcommittee on Women in Ports, chaired by the Dominican Republic and integrated by: Argentina, Costa Rica, Ecuador (Vice-chair), Jamaica, Mexico, Nicaragua, Panama, Peru, Suriname, Uruguay, and Venezuela.
The Executive Board and Subcommittee meetings are open for the participation of representatives and advisors of the OAS Member States, Observer States, international, national, and regional organizations, associate members of the TAGs and guests.
3. The Technical Advisory Groups (TAGs) are advisory groups of the Inter-American Committee on Ports (CIP), whose primary objective is to provide technical advice to the Committee on specific aspects of hemispheric port sector development. There are currently four TAGs:
(i) TAG on Logistics and Competitiveness, chaired by Mexico and integrated by: Argentina, Brazil, Ecuador, Guatemala, Nicaragua, Peru and Uruguay. Associate Members: Asociacion de Despachante de Aduana (Uruguay); Halcrow Inc (United States); Instituto de Investigacion y Desarrollo Marítimo- INDESMAR (Peru); Port of Miami (United States); Terminal Internacional del Sur S.A.-TISUR (Peru); Internacional de Contenedores Asociados de Veracruz- ICAVE (Mexico, Vice-Chair); Inter-American Transportation Chamber CIT (Brazil)
(ii) TAG on Port Security, chaired by United States and integrated by: Argentina, Barbados, Brazil, Costa Rica, Dominican Republic, Ecuador, Guatemala (Vice-Chair), Jamaica, México, Nicaragua, Panama, Peru, Uruguay and Venezuela. Associate Members: Environmental Systems Research Institute Inc. ESRI (United States); SSA Marine (United States)
(iii) TAG on Navigation Safety, chaired by Argentina and integrated by: Brazil, Ecuador, Guatemala, Panama, Paraguay, Peru and Venezuela. Associate Members: Consorcio de Gestión del Puerto de Bahía Blanca (Argentina, Vice-Chair); Kongsberg Norcontrol IT AS (Mexico).
(iv) TAG on Environmental Port Protection, chaired by Venezuela and integrated by: Argentina, Brazil, Costa Rica, Dominican Republic, Ecuador, Mexico, Nicaragua, Panama (Vice-Chair), Peru, United States and Uruguay. Associate Members: there are no associate members for this TAG.
The four TAGs will hold their meetings on Tuesday, March 29th, 2011.
The Technical Advisory Group meetings are open for the participation of representatives and advisors of the OAS Member States, Observer States, international, national, and regional organizations, associate members of the TAGs and guests.
4. Place and date of the meetings: They will take place from Tuesday March 29th to Friday April 1st, 2011 at the Sheraton Miramar Hotel and Convention Center, Viña del Mar, Chile. Telephones: (5632) 238-8600. Fax: (5632) 238-8799
5. Draft agenda and rules of procedure of the meetings: The draft agendas for the meetings of the Executive Board were prepared by the Office of the Chair of the Executive Board, in coordination with the Host Country, and the CIP Secretariat. CIP Rules and Procedures will govern the meetings.
6. National Coordination:
Alexis Michea
Jefe Programa de Desarrollo Logístico
Ministerio de Transportes y Telecomunicaciones
Amunátegui 139, Santiago, Chile
Telephone and Fax: (56) 24-213-362
Email:
7. Secretariat of the Meeting:
Carlos M. Gallegos
Executive Secretary
Inter-American Committee on Ports (CIP)
Organization of American States (OAS)
1889 F. Street, N.W., Office 695
Washington, D.C., 20006, United States
Telephone: (202) 458-3871; Fax: (202) 458-3517
E-mail:
8. Participants: Representatives of the OAS Member States and Observer States, international organizations and guests interested in industrial and commercial topics, academia, and the public and private sectors.
9. Registration of participants:
Representatives of Member States and Observer States before the OAS should register by note of accreditation from their Chancellery addressed to the Secretariat of the CIP/OAS. Their registration is free. In addition, they can also register at the site of the meetings beginning at 15:00 hours on Monday, March 28th, 2011. In addition, every representative must fill out the attached registration form.
Representatives of international organizations should register by a note of accreditation from their organization addressed to the Secretariat of the CIP/OAS. They can also register at the site of the meetings beginning at 15:00 hours on Monday, March 28th, 2011. In addition, every representative must fill out the attached registration form and send it where instructed.
Special guests are representatives of the institutions that have signed cooperation agreements with the OAS, and associate members of the Technical Advisory Groups (TAGs) that are up to date with their annual contributions, as well as speakers, sponsors and other individuals that will support the meetings. Their registration must be completed by sending a written or electronic communication, in response to the invitation sent by the Secretariat of the CIP/OAS. Their registration is free. Special guests can also register at the site of the meetings from 15:00 hours on Monday March 28th, 2011. In addition, every guest must fill out the attached registration form and send it where instructed.
Guests are individuals who do not qualify in the above noted categories but have a special interest in participating in the meetings, and have the right to attend all the social and technical activities. Their registration must be completed by filling out the attached registration form and sending it to the indicated recipient, by fax or email. Additionally, these individuals must pay a registration fee (through a bank transfer) of US $ 400 per person before March 15th, 2011. Subsequently, registrations can also be completed at the site of the meetings for a registration fee of US $ 500 per person (cash only) beginning at 15:00 hours on Monday March 28th, 2011. Please take note of the forms of payment indicated in the registration form. In addition, every guest must fill out the attached registration form.
10. Languages: Simultaneous interpretation services into Spanish and English will be provided.
11. Hotel: Preferential rates have been negotiated in the following hotels and they all include breakfast buffet. However, it is recommended to stay at the hotel venue.
Hotel / Special RateIndividual / Double
Hotel Sheraton Miramar and Convention Center
(Hotel venue)
Contact person: Ellen Sotomayor
Address: Avenida Marina Nº 15. Viña del Mar, Chile
Tel: +5632-238-8600
Fax: +5632-238-8799
Email:
www.sheraton.com/vanademar / US $200 + tax* / US $200 + tax*
Hotel del Mar
Contact person: Francesca Brignole
Address: Av. Perú esquina Av. Los Héroes, Viña del Mar, Chile
Tel: +56(32)-2500-800 Email:
www.hoteldelmar.cl / US $206 + tax* / US $206 + tax*
Gala Hotel and Events Center
Contact person: Isabel Wichmann
Dirección: Arlegui 273, Viña del Mar, Chile
Tel: +56 32 2321500
Fax: +56 32 2689568
Email:
www.galahotel.com / US $114 + tax* / US $132 + tax*
Hotel San Martín
Dirección: Av. San Martín, 667, Viña del Mar, Chile
Teléfono: +56 32 268-9191
Fax: +56 32 268-9195
www.hotelsanmartin.com / US $156 + tax* / US $156 + tax*
* The 19% tax is applicable only to national participants; foreigner participants are exempt of this tax.
Please note that the rates for the Hotel Sheraton are applicable until March 9th, 2011
Hotel Reservations. It is recommended that you make all reservations through the contact person identified above. To obtain special rates, make reservations before the mentioned deadline and state your participation in the CIP / OAS Meetings. Regular rates will be applied after the deadline.
12. Communications: International calls and fax services will be available at the user’s expense at the hotel.
13. Arrival into the country: All foreigners must carry a valid passport upon entry to Chile. Please consult the Consulate or Embassy in your country if a visa is required.
14. Currency and exchange rate: The local currency is Chilean Peso with an exchange rate of 1 USD = 483 Chilean Peso as of January 31st, 2011. Currency exchange can be processed without restrictions at the airport, banks, and hotels.
15. Travel arrangements: Participants’ travel expenses are responsibility of their governments, organizations, or the participant, as the case may be.
16. Airport: It is recommended to arrive at the Santiago de Chile Airport (SCL).
17. Transportation from Santiago to Viña del Mar and vice versa: There will be transportation from the airport to the Hotels in Viña del Mar and back for the official delegations. For “Guest” participants it is recommended to visit the following website for transportation rates: http://www.rutaschile.com/men1/tourdetalles.php?ciudad_tour=239&t=5.
18. Customs: Every participant must be cleared by customs at the first point of entry into the country.
19. Climate: The temperature in March ranges between 14º y 16º C (57º y 60º F).
20. Attire: For the working sessions and protocol receptions business casual attire is advised.
21. Electricity: The electrical current is 220 Volts and 50 Hertz.
22. Local time: One more hour than Washington D.C.
23. Links of interest:
www.vinadelmar.cl
www.sernatur.cl
www.chile.travel.cl
www.visitevinadelmar.cl
Habian L
TWELFTH MEETING OF THE EXECUTIVE BOARD OF THE CIP (CECIP) and
MEETING OF THE TECHNICAL ADVISORY GROUPS (TAGs)
Viña del Mar, Chile 29 of March to 1 of April, 2011
REGISTRATION FORM
I. TO BE COMPLETED BY ALL PARTICIPANTS:
Country: ______
First and Last Name:
Job Title: ___
Institution:
Telephone: Fax: E-mail:
Number and Name of companion(s):
II. TO BE COMPLETED ADITTIONALLY BY GUESTS AND THEIR COMPANIONS: REGISTRATION
(1) Select payment form: Bank transfer until March 15th, 2011 or payment in cash at the site of the meetings.
(2) In the following chart include the number of people registering and the total amount transferred or to be paid:
Registration: / (a) Payment: Bank transferuntil March 15th, 2011 / (b) Payment in cash at the meetings site
Guest (s) / US $ 400 x = / US $ 500 x =
(a) Only through BANK TRANSFERS. Please make transfer to:
Bank Name: Bank of America
ABA/routing #: 0260-0959-3
Bank Address: 730 15th Street, N.W., WASHINGTON, D.C., 20005 – 1012 USA
Account Number: 20-801-25-354
Account Name: OAS GENERAL SECRETARIAT
(b) Review the schedule for the registration hours at the hotel hosting the meetings.
Date ______Signature ______
Please send to the CIP Secretariat: Fax (202) 458-3517 and/or e-mail:
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