The Gilbert School
iPad Policy
2012
Table of Contents
Overview1
Acceptable Use of the iPad2
Receiving an iPad2
iPad Protection Plan/Applecare3
Stolen Devices3
iPad Care and Protective Cases4
Using the iPad at School5
Screensavers/Background Photos5
Sound, Music, Photos, Games, or Programs6
Printing6
Networking6
Managing Files and Saving Work6
Software on the iPads7
Summer Use of iPads7
Acceptable Use of Technology8
Parent/Guardian Responsibilities8
School Responsibilities9
Student Activities Strictly Prohibited8
Legal Propriety10
Student Discipline10
Protecting and Storing the iPad11
The Gilbert School Pledge for iPad Use12
Policy
The Gilbert School
iPad Policy
2012
ThefocusoftheiPadprogramatThe GilbertSchoolistoprovidetoolsand resourcestothe 21st Centurylearner. Excellenceineducationrequiresthattechnology isseamlesslyintegratedthroughouttheeducationalprogram. Increasing accessto technologyisessential forthefuture,and one of the learning tools of these 21stCentury studentsistheiPad. Theindividual useofiPadsisawaytoempower studentstomaximize theirfullpotentialandtopreparethemforcollegeandthe workplace.
Learning resultsfromcontinuousdynamicinteraction amongstudents, educators, parentsandtheextendedcommunity. Technology immersiondoesnot diminishthevitalroleoftheteacher. Tothecontrary,ittransformstheteacherfroma directoroflearningtoafacilitatoroflearning. Effectiveteachingandlearningwith iPadsintegrates technology intothe curriculumanytime, anyplace.
This policy is provided to make all users aware of the responsibilities associatedwithefficient,ethical,andlawfuluseofiPadresources. Ifaperson violatesanyofthetermsandconditions namedinthispolicy,privilegesmaybe terminated,accesstotheschooltechnologyresourcesmaybedenied,andthe appropriatedisciplinary actionshallbeapplied.
Thepolicies,proceduresandinformationwithinthisdocumentapplytoalliPads usedatThe Gilbert School,includinganyotherdeviceconsidered bythe administrationtocomeunderthispolicy. Teachersmay setadditionalrequirementsfor usein their classroom.
Adopted January 23, 2013
Administrative Regulations
ACCEPTABLE USE OF THE iPAD
Any student who does not adhere to the policies and procedures outlined in this document will be put on the “check-in/check-out” system which will require the student to check his/her iPad out before school and check it back in at the end of the school day. The “check-in/check-out” system may be instituted at any time at the discretion of an Adminstrator.
ReceivinganiPad
iPadswill be distributed tostudentseachyearusing specificproceduresdetermined by the school.ParentsandstudentsmustsignandreturntheAcceptable Use Policy and the iPadStudentPledgedocumentbeforetheiPadcanbeissuedtotheirchild. Students will be issued a Gilbert School iTunes account. iPads can only be synced with this iTunes account.
Periodically, studentswill be required to submit theiriPadsfor“check-in”.These check-ins are anopportunity forthe school toensure that thedevicesare functioning correctly and are being appropriately maintained.Allefforts willbe made toensure thatcheck-ins willnot interfere with the student’suse ofthe iPad forlearning.
Studentswhograduateearly,withdraw,areexpelled,orterminateenrollmentinThe Gilbert SchoolforanyotherreasonmustreturntheirindividualschoolprovidediPadonthedateof termination. IfastudentfailstoreturntheiPaduponterminationofenrollmentinThe Gilbert School,a report will be filedwiththeWinchesterPoliceDepartmentandthestudent willbesubjecttocriminalprosecutionorcivilliability.Thestudentmustalsopaythe replacementcostoftheiPad.
Furthermore,thestudentwillberesponsibleforanydamagetotheiPad,consistentwith The Gilbert School’s iPadPolicyandmustreturntheiPadandaccessoriestothe schoolinsatisfactorycondition.Thestudentwillbechargedafeeforanyneededrepairs notcoveredby AppleCareor the supplemental insurance plan,nottoexceedthereplacementcostof theiPad.
RepairingorReplacingtheiPad
iPadProtection Plan/Apple Care
The Gilbert School Protection Plan is available for students and parents to cover iPad repairs or replacement in the event of theft, accidental damage, or maintenance. All iPads will be covered by Apple Care for Technical Support and repairs due to hardware failure. Insurance coverage through Worth Ave Group will be purchased as an extended warranty to supplement AppleCare+ for allstudent-issued iPads. The cost will be covered by a mandatory $50.00 annual fee from each student. Paymentshould be made in full to The Gilbert School. For those families claiming financial hardship, a payment plan will be considered on a case by case basis. This extended warranty is necessary due to limited, but necessarycoverage by AppleCare+.
Purchasing of this extended warranty by Gilbert School employees will be considered optional,butis highly recommended. The cost of the extended warranty will be the same as for the students, $50 per year. In the event that staff members do not purchase the extended warranty, the individual/staff member will be responsible for any costs incurred to repair and/or replace their iPads whether accidental or not.
All studentsandtheirparent/guardian willberequiredtoattendorientationtrainingbeforestudentswillbeallowedtocheckoutaniPad.
All protection plan claims for accidental damage and maintenance must be reported and filed with the Technology Department. Depending on the damage and whether or not the damage was accidental or due to a malfunction or maintenance issue, the School Protection Plan will be used to cover the cost of repairs. In the case of intentional damage and/or neglect, should the cost to repair exceed the cost of purchasing a new device, the student will pay for full replacement value. The School Protection Plan does not cover loss of iPads, covers, or cables. Lost items will be charged the actual replacement cost.
Stolen Devices
AnytheftofaniPadmustbereportedtotheMain Office immediately. The schoolwillfilea reportwith theWinchester Police Department.
iPad Care and Protective Cases
Studentsareresponsibleforthegeneralcareand maintenance oftheiPad thattheyhavebeenissuedby theschool. iPadsthatarebrokenorfailtoworkproperlymustbetakentotheschoolTechnology Department Officeforanevaluationoftheequipment. TheiPadisschoolpropertyandalluserswillfollowthispolicyandThe Gilbert SchoolAcceptable Use Policy. AlliPads willbe distributed with protective case toprotecttheiPadfromnormaltreatment andprovideasuitablemeansforcarryingthe devicewithintheschool.iPadsshouldalwaysbewithintheprotectivecase.
•TheiPadscreenscanbedamagedifsubjectedtoroughtreatment. Thescreensareparticularlysensitivetodamagefromexcessive pressureonthescreen.
•DonotleanonthetopoftheiPadwhenitisclosed.
•DonotplaceanythingneartheiPadthatcouldputpressureonthescreen.
•Donotplaceanythingmagneticonornearthescreen; nocleansersofanytype.
•Donotplaceanythinginthecarryingcasethatwillpressagainstthecover.
•Cleanthescreenwithasoft,dryclothoranti-staticcloth.
•Donot“bump”theiPadagainstlockers,walls,cardoors,floors,etc.asit will eventuallybreakthescreen.
•Do not leave the iPad in a location where it is extremely hot or extremely cold (ex. Vehicles).
•Cords and cables must be inserted carefully into the iPad to prevent damage.
•iPadsmustneverbeleftinanunlockedlocker,unlockedcaroranyunsupervised area (cafeteria, library media center, locker rooms, computer labs, lavoratories, gymnasium, auditorium, etc.)
•StudentsareresponsibleforkeepingtheiriPad’sbatterychargedforschooleachday.
•iPad coversmustremainfreeofanywriting,drawing,stickers,orlabelsthatarenotsanctioned by The Gilbert School. IfstudentspersonalizetheiriPadscasestheymustnottakeoffanyschool labels.No labels or stickers may be applied to the iPad itself.
•iPadsthatmalfunctionoraredamagedmustbereportedtotheschool’s Technology Department. Theschoolwillberesponsibleforrepairing iPadsthatmalfunction.iPadsthathavebeendamagedfromstudent misuseorneglectwillberepairedwithcostbeingbornebythestudent.
•iPadsthatarelostorstolenmustbereportedimmediatelytotheschool office.
•Stolen iPadswill be reported to the Winchester Police Department immediately.
Using the iPad at School
Asa result of The Gilbert School’s migrationto Google Applications studentsand staff are nowable toaccesstheirschool-related informationthroughthe“cloud” computingenvironment.Therefore,iPadsare intendedforuseatschooleach day.InadditiontoteacherexpectationsforiPaduse,schoolmessages, announcements,calendarsandschedulesmaybeaccessedusingtheiPad.
StudentsmustbringtheiriPadtoallclasses,
unlessspecifically instructednotto dosobytheirteacher.
Ifastudentleaveshis/heriPadathome,he/sheisresponsiblefor gettingthe courseworkcompletedasifhe/shehadhis/heriPadpresent.Ifastudent repeatedly(3ormoretimesasdeterminedby anystaffmember)leavestheiPad athome,he/shewillberequiredto“checkout”theiPadfromthe Library MediaCenterdeskeachmorningfor3weeks. Inthis way,wehopetobuildthehabitsnecessaryto ensureall studentsareprepared eachday.
LoaneriPadswillbeissuedtostudentswhentheyleavetheiriPadsforrepair. They are available forcheck-outin the Technology Department Office.Theremay possiblybeadelayingettinganiPadshouldtheschoolnothaveenoughtoloan. Whenthe iPad is repaired,thetechnology staffwillnotify the student and the loaner iPad mustbe returnedpriortothe student usingthe repaired iPad.
iPadsmustbebroughttoschooleachdayinafullychargedcondition.Students needtochargetheiriPadseachevening.Repeatviolations(minimumof3days- notconsecutively)ofthispolicywillresultinstudentsbeingrequiredto“check out”theiriPadfromtheLibrary Media Centerfor3weeks.IncaseswhereuseoftheiPadhascausedbatteriestobecomedischargedduring theschoolday,students will beabletoconnecttheiriPadstoacharging station in designated locations only.
Screensavers/BackgroundPhotos
1. Inappropriatemediamaynotbeusedasascreensaveror background photo.
2. Presenceofguns,weapons,pornographicmaterials,inappropriate language,alcohol,drug,gang/haterelatedsymbolsorpictureswill result indisciplinaryactions.
3. Passwordsmaybeused forindividualsecuritypurposes.
Sound,Music,Photos, Games,orPrograms
- Sound must be mutedatalltimesunlesspermissionisobtainedfromthe classroom
teacher.
- Appropriateeducational videosmaybeloadedontotheiPad, but should be
deleted when no longer needed.
3. MusicisallowedontheiPadandcanbeusedatthediscretionofthe teacher.
4. Photo/image storage on the iPad will be for school projects only. Storage of student
personal photos or downloaded images is not permitted.
5. Allsoftware/Appsprovided by the school mustbe loaded and availableon the iPads
at all times.
6. DataStoragewillbethroughGoogleApplications.
Students should be mindful of the 16 gigabyte storage capacity of the iPads.
Printing
Printingwillnot beavailablewiththeiPad. Students may use the Library Media Center computers for assignments that require printing.
Networking
Forpurposesofsecurityandnetworkmanageability,theiPads areequipped withWiFinetworkingcapabilitiesonlyandwillaccessThe Gilbert School’snetworkvia amanagedWiFiconnection.Therewillnoaccessto3Gor 4Gnetworksprovided.
StudentswillbeallowedtosetupwirelessnetworksontheiriPads. This willassistthemwithiPadusewhileathome. However,studentsmust ensurethattheydonotadjustsettingsinsuchawayastointerferewithWi- Finetworkuseatschool.
ManagingFilesandSavingWork
Itisstronglyrecommended thatstudentsuse GoogleApplicationsfordocument storage and other cloud technologiesforstoragewhereappropriate. E-mail is an effective way to transfer files. Since the iPadswillnotbebackedupby theschool, properdocumentmanagementis important. Itisthestudent’sresponsibilitytoensurethatworkisnotlostduetomechanical failureoraccidentaldeletion.iPadmalfunctionsarenotanacceptableexcusefor notsubmittingwork.Incertaincircumstances,students maysave work tothehome directoryon the iPad. However,the amount of storage space oneach device is limited.
WhiletheDistrict’s networksareavailableona24x7basis,thereis noguaranteeof100%uptime. Inrarecaseswherethenetwork maybeunavailable,The Gilbert Schoolwill not be responsible forlostormissing data.
Software on iPads
All required instructionaland productivity Apps,as wellastextbookAppsand online textbooks willbe provided byThe Gilbert School.Thesoftware/Apps selectedand purchasedby the schoolmustbeinstalledand remainontheiPadinusableconditionandbeeasilyaccessibleatalltimes.Specialized software will be loaded onalliPadstomanagethe loading ofApps.Each studentis required tohave a school issuediTunesaccounttoaccessand load Apps.Asthe resultof softwareupdatesand asrequiredbycurricularand productivityneeds, upgradedversionsoflicensedsoftwareand/orAppswillbeavailablefromtime totime. Students will be givena license key and will be expectedto load the required Apps.
StudentsmayberequiredtocheckintheiriPadsforperiodicupdatesand inspection.StudentsmaybeselectedatrandomtoprovidetheiriPadforinspection. Failure to comply will result in suspension from school and a 3-week check-in of the student’s iPad. Iftechnicaldifficultiesoccurorinappropriatesoftware/Appsarediscovered,the iPadwillberestoredfrombackup.Theschooldoesnotacceptresponsibilityfor thelossofanysoftwareordocumentsdeletedduetoare-formatandre-image.
Summer Use of iPads
All students will check-in their iPads for maintenance and updates during the final week of school. The specific date for returning iPads will be announced each year. Students who do not return their iPad on the specified date will not graduate until it is returned or the replacement cost is paid.Students may check-out their iPads for Summer Reading and other summer work on August 1st of each year. All required forms must be complete and on file with the Technology Department before an iPad can be checked out.
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ACCEPTABLEUSEOFTECHNOLOGY
Theuseof The Gilbert Schooltechnologyresourcesisaprivilege, not a right;as such,itisexpectedthatallstudentswillberespectfulofthe technologyatall times. Itisourexpectationsthatallstudentswillbegood“digitalcitizens” when usingtheiPadsandallothertechnologyresourcesthroughouttheschool. All studentsarerequiredtosigntheAcceptableUsePolicy and the Student iPad Pledge,asapprovedbyThe Gilbert School Corporation,and participate in Digital Citizenship workshops priortoreceivinganiPadforuse.
Ifastudentviolatesanyofthetermsandconditionsnamedinthispolicy, privilegesmaybeterminated,accesstotheschooldistricttechnologyresources maybedenied,andthe appropriatedisciplinaryactionshallbeapplied.Therespectiveschool’sStudentCodeofConductshallbeappliedtostudent infractions.Violationsmayresultindisciplinaryactionuptoandincluding suspension/expulsionforstudents.Whenapplicable,lawenforcement agenciesmaybeinvolved.
Parent/GuardianResponsibilities
Parents/guardians shouldtalktotheirchildrenaboutthe valuesandstandardsthat theirchildrenshouldfollowontheuseoftheInternetjustasyoudoonthe useofallmediainformationsourcessuchastelevision,telephones,movies, andradio.
Shouldyouwantyour studenttooptoutofhavinganiPad,youwillneedtosign aletterindicatingthis,statingthereason(s)why,andunderstand thatyour student isstill responsibleformeetingthe courserequirements.
Parents who wish to allow their student to purchase applications, music, or games on their iPad may do so. It is understood that all purchases made by a student with a parent approved credit card are the sole responsibilityof the parent. Inappropriate materials or applications purchased or downloaded on the school iPads will be removed during check-ins.
SchoolResponsibilities
•ProvideInternetande-mailaccesstoitsstudents.
•ProvideInternetfilteringofinappropriatematerialsasrequiredby stateandfederallaw.
•Instruct the students relativetoDigitalCitizenship.
•Much like schoollockers,iPadsare schoolproperty.As such,The Gilbert Schoolreservesthe rightto review,monitor,and restrict informationstored on ortransmitted bythe devices.Additionally,iPadsmay be confiscated at any timetoinvestigate inappropriate use ofschool technology resources.
•Providestaffguidancetoaidstudentsindoingresearchandhelpassure studentcomplianceoftheacceptableusepolicy.
StudentResponsibilities
•Using computers/devices inaresponsibleandethicalmannerasgooddigitalcitizens.
•Obeying general school rulesconcerningbehaviorandcommunication, online and otherwise.
•Using all technology resourcesinanappropriatemannersoastonot damageschoolequipment.
•Helpingtheschooldistrictprotectourcomputersystem/deviceby contactinganadministratoraboutanysecurityproblemstheymay encounter.
•Monitoringallactivityontheiraccount(s).
•TurningoffandsecuringiPadsaftertheyaredoneworkingtoprotect theirworkandinformation.
•InformingappropriateAdministratorofinappropriateuseof technology,includinginappropriateemails.Students shouldsubmit anyoffensive/inappropriateinformationtoan Administrator.
•Checking-intheir iPadsimmediatelyuponrequestfromtheschool.
StudentActivitiesStrictlyProhibited
•Jail-breaking a school iPad
•Changing preset iPad and network settings
•Using another student’s iPad
•Illegalinstallationortransmissionofcopyrightedmaterials.
•Anyactionthatviolatesexistingschool policyorpubliclaw.
•Sending,accessing,uploading,downloading,ordistributing offensive,profane,threatening,pornographic,obscene,orsexually explicitmaterials.
•Useofchatrooms,sitessellingtermpapers,bookreportsandotherforms ofstudentwork.
•Gainingaccesstootherstudent’saccounts,files,and/ordata.
•Useoftheschool’sinternet/e-mailaccountsforfinancialorcommercial gainorforanyillegalactivity.
•Useofanonymousand/orfalsecommunications.
•Studentsarenotallowedtogiveoutpersonalinformation,forany reason,overtheInternet.
•Participationincreditcardfraud,electronicforgeryorotherformsof illegalbehavior.
•Vandalism(anymaliciousattempttoharmordestroyhardware, softwareordata,including,butnotlimitedto,theuploadingorcreation ofcomputervirusesorcomputerprogramsthatcaninfiltratecomputer systemsand/ordamagesoftwarecomponents)ofschoolequipmentwill notbeallowed.
•Transmissionoraccessingmaterialsthatareobscene,offensive, threateningorotherwiseintendedtoharassordemeanrecipients.
•BypassingtheschoolInternetwebfilterthroughawebproxy.
•Spamming (sending mass or inappropriate e-mails).
LegalPropriety
•Students will complywithtrademarkandcopyrightlawsandalllicense agreements.Ignoranceofthelawisnotimmunity.Ifyouareunsure, askateacherorparent
•PlagiarismisaviolationofthestudentCodeofConduct.Givecredittoall sourcesused,whetherquotedorsummarized.Thisincludesallformsof mediaontheInternet,suchasgraphics,movies,music,andtext.
•Use or possession ofhacking software isstrictly prohibited andviolatorswillbesubjecttoappropriatedisciplinebytheschool.Violation ofapplicablelocal,stateorfederallaw,or schoolpolicywillresultin criminalprosecutionordisciplinaryactionbytheDistrict.
Theftofanotherstudent’siPadbyastudentwillbeprosecuted
tothefullestextent ofthelaw.
StudentDiscipline
Ifastudentviolatesanypartoftheabovepolicy,he/shewill beputonthe followingdisciplinarysteps:
•1stOffense
Student(s)willcheckin/checkouttheiriPadsfromthehelp deskdailyforthree(3)weeks.
•2nd Offense
Three(3)weeksofiPadprivilegesuspension(studentstillresponsibleforallrequiredwork)
•3rdOffense
LossofiPadprivilegesforalengthoftimedeterminedbytheAdministration.
•Theft- Any studentcaughtstealing anotherstudent’siPad will be:
1. Requiredto replace thestoleniPad.
2. RequiredtoturnintheirowniPad and be restricted tousingthe check- in/check-outsystem.
3. Referred tothe WinchesterPolice forprosecution.
Otherdisciplinary and legalconsequences,asappropriate,may also be assigned.
ProtectingandStoringtheiPAD
All iPads must be password protected at all times. Each student will choose a four-digit password. Students are prohibited from sharing this password with anyone else except their parents/guardians. Sharing an iPad password will result in the check-in/check-out procedure for the remainder of the school year.TheGilbert School reserves the right to reset iPad passwords at any time.
StudentandstaffiPadswillbeinventoriedandlabeledbytheschool. iPadscanbeidentifiedinthefollowingways:
•Recordof serialnumber
•SchoolLabel
•InternalMACaddress
WhenstudentsarenotusingtheiriPads,theyshouldbestoredintheirlockers. Whenstoredinthelocker, nothingshouldbeplacedontopoftheiPad.Students areencouragedtotaketheiriPadshomeeverydayafterschool,regardlessof whetherornottheyareneeded.iPadsshouldnotbestoredinastudent’svehicleatschoolorathome.Ifastudentneedsasecureplacetostorehis/heriPad,he/shemaycheckitinforstoragewiththeLibrary Media Center.
UndernocircumstancesshouldiPadsbeleftinunsupervisedareas.Unsupervised areasincludetheschoolgroundsandcampus,thelunchroom,computerlabs, lockerrooms,library,unlockedclassrooms,dressingroomsandhallways.Any iPadleftincommonareasisindangerofbeingstolen.
Ifan iPadisfoundinanunsupervisedarea,itwillbetakentotheLibrary Media Centeror theMain Office.Thefirsttimethisoccurs,theiPadwill be returned to the student upon his/her request. Should this occur more than once, students will be charged $10.00 to retrieve an iPad that has been turned into the Main Office or the Library Media Center.
The Gilbert School StudentPledgeforiPadUse
•I willuse myiPadin waysthatareappropriate,meetThe Gilbert Schoolexpectationsandareeducational.
•I willuseappropriatelanguagewhenusing e-mails,journals,wikis,blogs,oranyotherformsof communication.I willnotcreate,orencourageotherstocreate,discourteousorabusivecontent.I willnotuse electroniccommunicationto spreadrumors,gossip,orengageinanyactivitythatisharmfultootherpersons.
•I will never leave the iPad unattended and I will know where it is at all times.
•I understandthatmyiPadissubjecttoinspectionatanytimewithoutnoticeandremainsthepropertyofThe Gilbert School.
•I willfollowthepoliciesoutlinedintheiPadAcceptableUsePolicyandtheiPad Student Pledgewhileatschoolandathome duringalltimes.
•I will take good care of my iPad.
•I willprotectmyiPadbyonlycarryingit whileinthecaseprovided.
•I willneverloanoutmyiPadorgive mypasswordtootherindividuals.
•I willnotletanyoneelseuse myiPadotherthanmyparentsorguardians.
•I willchargemyiPad'sbatterydailyandarriveat schoolwithmydevicecharged.
•I willkeep foodandbeveragesawayfrommyiPadsincetheymaycausedamagetothedevice.
•I will cleanthescreen witha soft,antistaticclothONLY;nocleaners.
•I willnotdisassembleanypartofmyiPadorattemptanyrepairs.
•I willnotremoveordefacetheserialnumberorotheridentificationonanyiPad.
•I willnotify the Technology Office immediatelyincaseoftheft,loss, vandalism,or damage to my iPad
•I willberesponsibleforalldamageorlosscausedbyneglectorabuse.
•I agreetoreturntheiPad,caseandpowercordsingoodworkingcondition.
Iagreetothestipulationsset forthintheabovedocumentsincluding
The Gilbert SchooliPadPolicy,The Gilbert SchoolAcceptableUsePolicy,
The iPadProtection PlanandtheStudentPledgeforiPadUse.
StudentName(PleasePrint):______
StudentSignature: ______Date: ______
ParentName(PleasePrint):______
ParentSignature______Date: ______
Studentswhograduateearly,withdraw,aresuspendedorexpelled,or terminateenrollment
inThe Gilbert Schoolforanyotherreasonmust returntheir
school issuediPadonthedateoftermination.
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