Responsible To: Student Activities Manager

Job Description

Activities Coordinator

Responsible to: Student Activities Manager

Key working relationships:

Internal: Vice President Activity, Vice President Voice, Vice President Community, Societies Executive Chair, Student Activities Manager, Volunteering & Engagement Coordinator, Activities Administrator, Events & Venue Manager, Technical Services Manager, Digital Communication Assistant, Trip Supervisors

External: University Timetabling, Hospitality and Catering (HCCS), Arts Department.

Direct Reports:Trip Supervisors

Job Context:Support and coordination within the Activity Zone primarily and then Community Zone

Job Purpose:To be responsible for support and coordination within Activity in relation to societies and events, providing assistance and guidance to the relevant zone members e.g. VP Activity, Societies Executive Chair and Activity Zone members. Developing a Give It A Go programme of trips and activities for students to attend and participate in.

Budgetary Responsibility: Give It A Go budget

Strategic Responsibilities: Ensuring excellent recordkeeping of society member lists for data capture.

Role Allocation:

ActivityZone / 75%
To be responsible for the delivery of trips and activities for the Give It A Go Programme including organising events both off and on campus. Data collection and assessment of trips. Recruitment and supervision of part time Trip Supervisors
To assist and support the development, administration and marketing of constituted Societies working closely with the Vice President Activity, Societies Executive and Student Activities Manager. This includes the creation of web pages for new societies and ensuring they are allocated a society email address and complete a development plan.
To be a key member of the delivery team for annual committee training
To be the primary contact for students/clubs/societies wishing to book University Library stalls and to take bookings for clubs and societies for Rubix/Basement bookings
To provide administration support for the Vice President Activity and Societies Executive Chair and to administer records of all societies and their elected officers including memberships and inventories
Collection and coordination of Give it A Go information from clubs and societies at regular intervals throughout the academic year.
Organise and meet with societies twice a year for status/progress meetings
Review of monthly updates from societies
Management of inventories and locker room
Deliver regular presentations and training to clubs and societies
Responsible for regular review of policies and risk assessments
Responsible for the administration of the annual Student Awards
Review of all STARS applications
To assist and support Society events working closely with the Technical Services Manager and relevant university departments
Other Zones / 15%
To be the prime coordinator for One World Week, Freshers’Fayre, Refreshers’ Fayre and Student Awards.
To be part of the coordinating team for other cultural events as necessary
Other Duties / 5%
Central events (moving in etc)
Person Specification Essential/Desirable
Qualifications:
Good general education
Experience:
Experience of working in a customer service environment
Experience of working in a student focused environment
Experience of administering activities in Higher Education (HE)
Experience of working in events
Training
Previous experience of training groups
Skills, abilities and special knowledge:
Excellent administrative skills
Good team working skills
Good written and oral communication skills
Enthusiastic and motivated
Good time management and prioritising skills
Good IT skills
Experience of using SharePoint
Personal circumstances
Additional attributes, attitudes and dispositions
Creative thinker
Flexible approach to work
Ability to multi task and problem solve / D
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The University of Surrey Students' Union is a private limited company, registered in England & Wales with registered number 07470232, registered at the address above. The University of Surrey Students' Union is a registered charity, registered with charity number 1142479