Order No. 610 STATION CRIME RECORDS
CHAPTER 33
Station Crime Records
Crime Records
586-1. Crime records are an integral part of criminal intelligence system without which no police organisation can function. It is therefore necessary that all information relating to all crimes, criminals, properties and methods of commission of crime is collected, recorded and used on a day-to-day basis. The complexities and new forms of crime, coupled with the advancement in information technology, transport and communications have given a new dimension to crime prevention and detection. Effective anti-crime strategy of the police needs up-to-date data on crime, criminals, properties and methods. The word properties should be understood in a wider sense not only to include stolen properties but also immovable properties, articles, weapons used etc. The crime, criminal information system as evolved by NCRB applied to local conditions and practices obtaining in the State should be the basis of all records, registers, and forms to be maintained. The various categories of police stations are the points where the information for the records system is generated. They are also the end users of the system. It is therefore necessary that the SHOs of all categories of police stations are thorough with the system so as to derive fullest benefit.
2. Crime-criminal information system aims at recording of all information regarding all crimes, criminals, properties involved, methods employed, disposals etc. to enable the police to prevent and detect offences and bring offenders to justice. It is particularly necessary in respect of the persons who have a tendency to repeat the same crime or some other crime. The system in its operation acts as a deterrence to potential and existing criminals from leading a life of crime. It helps in keeping track of criminals as also to know the antecedents of persons. It is, if properly maintained, a useful and necessary tool as effective as any direct tools such as science and technology.
3. The criminal records indicated in this are to be maintained by all police stations.
4. The National Crime Code book circulated by NCRB and the Integrated Investigation Forms 1 to 8 devised by NCRB constitute the basis for maintenance of these records. The upkeep of the records either manually or in a computerised system is the primary responsibility of the police officers at all levels particularly the SHOs and the Investigating Officers.
5. The records should be maintained in the proforma devised for the purpose using the software and loaded into the computer systems. The back up arrangements should be ensured. Constant updating of the records should be done. The records indicated below should be maintained manually until such time the entire CIS data is safely stored in appropriate computer systems in the State. The officers in charge of the records should however enter the data in the computer system provided to them while maintaining the important records manually.
6. The following orders apply chiefly to the District Police. Special orders applicable to the Railway Police are given in the Chapter on Railway Police. The records indicated in this Chapter are to be maintained by local police station and CCS for the area covered by it.
7. The crime records maintained in the police stations are confidential records with access limited to authorised officers only and to the courts when required.
Station Crime History
587-1. To facilitate the study of crime and criminals, the Station Crime History shall be maintained in five parts in all Police stations, and Central Crime Stations.
Part I - Crime: Occurrence and Classification Register
2-A. The Part-1 (Form 75) of the Station Crime History will be known as crime occurrence and classification register. All true cases of crime coming under the classes of crime as shown in Order 588 below, reported and registered in the police station including attempts to commit these offences, should be entered in this register, in the order of their occurrence chronologically, in the following manner.
B. In making entries in this register, the classification given in the National Crime Code book should be followed. The major and minor heads referred to in the Crime Code book should be entered in column 1 of this register in addition to the other information relating to crime number, sections of law etc. The method as described in the National Crime Code book should be entered in column 8 of the register. In the event of a particular method not found in the Crime Code book but is found in the classification of crime indicated below, it should also be entered. There is no harm in first entering the method as found in the Crime Code book and adding the other classifications applicable to the case from the list given below. The crime details which are ascertained after preliminary investigation and which are incorporated in the crime details Form 76 should be entered in column 9 along with the other information. The details about the criminal or suspect should also conform to the Codebook while making entries in the columns relating to accused or suspect. The existing classification in the State, which is updated, is retained and should be followed in all entries to be made in the registers.
Classes of Crime
588-1. Adulteration: Drugs
2. Adulteration: Fertilizers and pesticides
3. Adulteration: Food products and edible oils
4. Adulteration: Unclassified
5. Agricultural implements: Theft of
6. Animal skins, tusks, horns, nails etc.
7. Antiquities
8. Archeological sites: From
9. Art objects
10. Auger
11. Automobiles I: Cars
12. Automobiles II: Motorcycles
13. Automobiles III: Scooters
14. Automobiles IV: Three wheelers
15. Automobiles V: Trucks, Buses and Heavy Vehicles
16. Automobiles VI: Medium vehicles LCV, Minibuses and Vans
17. Automobiles VII: Road Rollers, Heavy Equipment carriers, Tippers
17-A. Automobile VIII Accessories: Stereos, radios, stepneys, wheels, horns, Lights etc.
18. Banks: Burglary
19. Banks: Diverting attention
20. Banks: Frauds
21. Banks: Robbery
21-A. Banks: Dacoity
22. Bogus shares
22-A. Bogus Certificates
23. Bogus visitors
24. Bolt hole
25. Breach of Trust Criminal I: Public Funds
26. Breach of Trust Criminal II: Unclassified
27. Breach of Trust III: Corporations
28. Bungalow
29. Bunk: from
30. Buses, Bus Stands and Running Buses: from
31. Carts: from
32. Carts: of
33. Cattle I: Buffaloes
34. Cattle II: Donkeys
35. Cattle III: Goats or sheep
36. Cattle IV: Horses
37. Cattle V: Oxen for sale or ransom
38. Cattle VI: Oxen for skin or meat
39. Cattle VII: Pigs
40. Cheating I: Bogus agent
41. Cheating II: Confidence trick or doubling notes
42. Cheating III: Gilt Jewels
43. Cheating IV: Personation
44. Cheating V: Unclassified
45. Cheating VI: Chit Funds and NBFCs
46. Cheating VII: Stock Market and Shares
47. Cheque fraud
48. Children: from
49. Children: of
50. Chisel: used
51. Clothes: Cloth bundles, readymade garments
52. Coconuts: Theft of
53. Computers
54. Computers: Components
55. Computers: Frauds
56. Computers: Hacking
57. Computers: Software
58. Counterfeit coins
59. Counterfeit notes
60. Counters – All types of cash counters
61. Credit cards - Fraudulent use of
62. Cycle - Misappropriation of
63. Cycle - theft of
64. Cycles - from
65. Dacoity - Highway
66. Dacoity - House
67. Dacoity - Miscellaneous
68. Day house breaking
69. Dhobi - misappropriation
70. Door I: Lift off hinges
71. Door II: Lifting latch by inserting hand or implement
72. Door III: opening door not locked
73. Drugging or poisoning
74. Dynamo Belts
75. Dynamos
76. Eaves
77. Electric Bulbs
78. Electric goods other than bulbs, meters, pumpsets and starters
79. Electric Meters
80. Electric pump set: Parts
81. Electric Starters
82. Electronic goods other than computers, music systems & televisions
83. Explosive substances
84. Explosives
85. Extortion
86. Factories - from
87. Fairs and festivals
88. Firearms
89. Forest 1:Timber
90. Forest 2:Wild life
91. Forgery: checks & Instruments
92. Forgery: documents
93. Forgery: Passports and Travel documents
94. Forgery: unclassified
95. Grain
96. Gramophones
97. Hospitals: from
98. Hostels, hotels, boarding houses: from
99. Hundi
100. Insurance:Fraud
101. Insured letters and parcels
102. Kidnapping I: Women, girls and children
103. Kidnapping II: For ransom or blackmail
104. Kidnapping III: Terrorist
105. Lanterns, torch lights, lamps
106. Laundries
107. Lock I: Breaking lock or fastening
108. Lock II: False key or picking
109. Manhole covers, Metal scrap
110. Misappropriation I: Public Funds
111. Misappropriation II: Corporate funds
112. Misappropriation III: unclassified
113. Money Laundering I: Tax Evasion
114. Money Laundering II: Drug Trafficking
115. Money Laundering III: Organized Crime
116. Money Laundering IV: Currency Frauds
117. Money Laundering V: Corruption
118. Money Laundering VI: Antiquities & cultural property
119. Money Laundering VII: Smuggling
120. Money Laundering VIII: Unclassified
121. Mosques and churches - from
122. Motor cars and parts of
123. Motor cars: from
124. Murder I: for gain
125. Murder II: contract killing or hire
126. Murder III: Terrorist
127. Music systems
128. Music: discs, tapes and records
129. Musical Instruments: of
130. Organised crime I: Contract killing
131. Organised crime II: Extortion
132. Organised crime III: Kidnapping for ransom
133. Organised crime IV: Land and Real Estate
134. Organised crime V: Prostitution
135. Organised crime VI: Gambling
136. Organised crime VII: Drug Trafficking
137. Organised crime VIII: Smuggling
138. Organised crime IX: Procurement of Arms and Explosives
139. Organised crime X: Employment rackets
140. Organised crime XI: Election Rigging
141. Organised crime XII: Unclassified
142. Other than electric bulbs, meters, electric pump sets and starters
142-A.Passport frauds
143. Photographic goods
144. Pick pocket
145. Poisoning
146. Post Offices: from
147. Postal frauds
147-A.Poultry: Thefts, robbery, dacoity, mischief pertaining to birds, eggs.
148. Radios and Transistors
149. Robbery: Highway
150. Robbery: House
151. Robbery: Hijacking of trucks
152. Robbery: Miscellaneous
153. Robbery: Train
154. Roof Hole
155. Scaling (wall or roof)
156. School - from
157. Servants
158. Sewing machines
159. Shops: from
160. Shops: shutter lifting
161. Snatching from sleeping persons
162. Snatching jewels other than from sleeping persons
163. Stolen property: Possession and receipt of
164. Stupefying drugs
165. Televisions
166. Temple: From
167. Threshold hole
168. Trafficking in Children
169. Trafficking in Women
170. Typewriters
171. Unclassified
172. Vessels
173. Wall hole
174. Watches, clocks and time-pieces
175. Water meters
176. Window I: Bars removed or bent
177. Window II: Frame removed
178. Window III: Inserting hand or stick
179. Wire
589-1. The above list should be read as part of the classification in the National Crime Code book. Wherever the meaning of the entry in the above list and that of the National Crime Code book is similar, the language used in the National Crime Code book should be used. Wherever any of the above entry is not found in the Codebook the entry as in the above list should be used. The entries in this register should be made at every stage and the integrated investigation forms filled up by the IO and sent to the DCRB.
2. The nature of property stolen shall be detailed in column (6). If it is not a conventional property offence, the value or amount involved in cheating or misappropriation or fraud or organised crime as the case may be has to be entered. In case of offences against persons, the value of property involved and description thereof shall be noted. It must be understood that all crimes involving property and all crimes against persons involving monetary gain or loss are to be covered and recorded, apart from serious offences of murder by organised groups. The classification as applicable to the entries of each case shall be noted in column (8) in the language indicated in the above classifications. If any one case falls within two or three classifications all the classifications applicable shall be noted. In column (9) any useful information shall be noted in respect of the offence including the offences against persons or any discovery made during the investigation, including the names of the known or suspected accused, with grounds of suspicion, any peculiarity in the commission of the offence, such as the use of fire-arms or poison, and also the result of the case. A red line may be used to divide the entries relating to each lunar month taken from the full-moon day.
3. A few blank pages shall be reserved after the entries relating to each year, to post the annual review and analysis of crime for the year. This analysis and review shall be drawn up by the Inspector of Police having jurisdiction.
4. The word "Casual" shall be added in brackets in red ink for the entries relating to offences committed by casual offenders.
5. Cases in which investigation is refused under section 157(1)(b) CrPC need not be entered.
6. At every stage of investigation, charge sheet or final report, court disposal, or appeal when the integrated investigation forms are filled and sent to DCRB this register should also be suitably updated.
Annual Review of Crime
590-1. An annual analysis and review of crime shall be undertaken for each police station in the jurisdiction covered by Inspector. The main objective of the review is to undertake a critical analysis of all crimes that have occurred in the police station, the offenders responsible, the source of unlocated crime, the activities of organised criminal gangs, or individuals responsible for series of crimes, the quality of preventive action and investigations the reasons for any unusual outbreak, and the specific method of dealing with them.