FR620 Summary Enrolment Reporting Initiative - Independent Study Register

FR620 Summary –Enrolment Reporting Initiative - Independent Study Register

This FR focuses on the necessary changes related to the following register:

OnSISForm Updates

‘Independent Study - Regular ADE’ field will be added to the student ‘School Enrolment’ form for secondary day schools only.
‘Independent Study - High Credit ADE’ field will be added to the student ‘School Enrolment’ form for secondary day schools only.
‘Independent Study - Regular ADE’ and ‘Independent Study - High Credit ADE’ fields to be collected three times a year (October, March and June)
‘Independent Study - Regular ADE’ and ‘Independent Study - High Credit ADE’ fields are optional (online & batch)
Boards should only report the portion of ADE that was accumulated within each submission period.
‘Independent Study - Regular ADE’ and ‘Independent Study - High Credit ADE’ fields will not be pre-populated from one submission to the next.

A new ‘Course Continued – Previous Year’ flag will be added to the Class Enrolment form to identify courses that started in the previous year and continued into the current year.

New flag applies to Secondary Day Schools, Night Schools and Adult Continuing Education Day schools only.
Flag will be pre-populated from one submission to the next within an academic year as long as the course is pre-populated.
New ‘Course Continued – Previous Year’flag will be non-modifiable when pre-populated.

OnSISReference Table Value Updates

# / New / Update / Close / Table / Code / Open Date / Close
Date / English Description / French Description / Comments
Close / Student Brd Res Status Type / 06 / 2014/06/30 / Independent Study
Close / Student Brd Res Status Type / 10 / 2014/06/30 / Independent Study - Fully High Credit

Database

# / Table/Field / Details
Student_School_Enrolment / ADE number(3,2)
HIGH_CREDIT_ADE number(3,2)
Student_Class_Enrolment / New field: COURSE_CONTINUED_FLAG varchar(1) – default ‘F’
Modify field: COURSE_INCOMPLETE_FLAG – default ‘F’

OnSISBusiness Rule Updates

# / Action (New, Update, Delete, Turn Off) / Rule / Error / Warning
Type / Error / Warning Timing / Business
Rule
Code
(Plus Business
Rule Value) / Error
Message
Code
English and French Message / Data In
Error / Additional Notes / Public – Elementary / Public – Secondary
New / Total ADE must be <= 0.69. / Critical Error / Upon Entry / SE0148
Rule Value:
Total ADE range (i.e. “0,0.69”) / MSE0148
Total ADE must be <= 0.69. / Open date: July 1, 2014
Total ADE = ‘Independent Study -Regular ADE’ + ‘Independent Study - High Credit ADE’ / X
New / Attendance Type must be ‘Part Time’ if Total ADE is > 0.00. / Critical Error / Upon Entry / SE0149 / MSE0149
Attendance Type must be ‘Part Time’ if Total ADE is > 0.00. / Open date: July 1, 2014
Total ADE = ‘Independent Study -Regular ADE’ + ‘Independent Study - High Credit ADE’ / X
New / Attendance Type cannot be ‘Full Time’ if Total ADE > 0 has been reported by another school within the same cycle. / Critical Error / Board Sign Off / SE0150 / MSE0150
Attendance Type cannot be ‘Full Time if Total ADE > 0 has been reported by another school within the same cycle. / Data in Error: OEN / Open date: July 1, 2014
Rule applies to active students only. Refer to Appendix B – Active vs. Inactive Students for details.
Total ADE = ‘Independent Study -Regular ADE’ + ‘Independent Study - High Credit ADE’ (calculate for both active and inactive students)
Rule to check all schools within the same academic year and cycle, by comparing “O” data from other schools to “P” data in the current school. / X / X
New / Total ADE cannot be >0 if student has been reported as Active and with an Attendance Type of ‘Full Time’ in another school within the same cycle. / Critical Error / Board Sign Off / SE0151 / MSE0151
Total ADE cannot be >0 if student has been reported as Active and with an Attendance Type of ‘Full Time’ in another school within the same cycle. / Data in error: OEN / Open date: July 1, 2014
Total ADE = Independent Study -Regular ADE + Independent Study - High Credit ADE
Rule to check all schools within the same academic year and cycle, by comparing “O” data from other schools to “P” data in the current school.
Refer to Appendix B – Active vs. Inactive Students for details.
New / If Total FTE and Total ADE are both > 0 and either High Credit FTE or Independent Study - High Credit ADE is > 0 then both High Credit FTE and Independent Study - High Credit ADE must be > 0. / Critical Error / Upon Entry / SE0152 / MSE0152
If Total FTE and Total ADE are both > 0 and High Credit FTE or Independent Study - High Credit ADE is > 0 then both High Credit FTE and Independent Study - High Credit ADE must be > 0. / Data in Error: OEN / Open date: July 1, 2014
Total ADE = ‘Independent Study -Regular ADE’ + ‘Independent Study - High Credit ADE’ / X
New / If Total FTE and Total ADE are both > 0 and either High Credit FTE or Independent Study - High Credit ADE is > 0, then both High Credit FTE and either Independent Study - High Credit ADE must be > 0. / Critical Error / Upon Entry / SE0152 / MSE0152
If Total FTE and Total ADE are both > 0 and either High Credit FTE or Independent Study - High Credit ADE is > 0, then both High Credit FTE and Independent Study - High Credit ADE must be > 0. / Open date: July 1, 2014
Total ADE = Independent Study -Regular ADE + Independent Study - High Credit ADE
Total FTE = Regular FTE + High Credit FTE
Update / Both High Credit FTE and Independent Study - High Credit ADE must be 0 if student has an IEP in current submission. / Critical Error / School Sign-Off
Board Sign- Off / SE0135 / MSE0135
Both High Credit FTE and Independent Study - High Credit ADEmust be 0 if student has an IEP. / Data in Error: OEN / Open date: July 1, 2013 / X
Update / Student should have either High Credit FTE > 0 or Independent Study - High Credit ADE > 0 in the current submission if either High Credit FTE > 0 or Independent Study - High Credit ADE > 0 was reported in the previous submission. / Warning / School Sign-Off
Board Sign-Off / SE0136 / MSE0136
Either High Credit FTE or Independent Study - High Credit ADE should be > 0 in the current submission, if either High Credit FTE > 0 or Independent Study - High Credit ADE > 0 was reported in the previous submission. / Data in Error: OEN / Open date: July 1, 2013
Rule applies to Active Students only. Refer to Appendix B – Active vs. Inactive Students for details. / X
Update / Both High Credit FTE and Independent Study - High Credit ADE should not be > 0 if student has an active SAL record in the current submission. / Warning / School Sign-Off
Board Sign- Off / SE0137 / MSE0137
Both High Credit FTE and Independent Study - High Credit ADE should not be > 0 if student has an active SAL record in the current submission. / Data in Error: OEN / Open date: July 1, 2013
Definition of active SAL record:
Student has a SAL record in the current submission and the SAL Program End Date is null.
Rule applies to Active Students only. Refer to Appendix B – Active vs. Inactive Students.
Update / Both High Credit FTE and Independent Study - High Credit ADE should not be >0 if student is in grades 9-11. / Warning / Upon Entry
School Sign-Off
Board Sign- Off / SE0138
Rule values:
Grade types, colon delimited
(“9:10:11:P9”) / MSE0138
Both High Credit FTE and Independent Study - High Credit ADE should not be >0 if student is in grades 9-11. / Data in Error: OEN / Open date: July 1, 2013
Update / If Reach Ahead flag is checked then both High-Credit FTEand Independent Study - High Credit ADE must not be >0. / Critical error / Upon Entry / SE0139 / MSE0139
If Reach Ahead flag is checked then both High-Credit FTE and Independent Study - High Credit ADEmust not be >0. / Open date: July 1, 2013
Update / Both High Credit FTE and Independent Study - High Credit ADE must not be0, if student is 21 years of age or older. / Critical error / Upon Entry / SE0140 / MSE0140
BothHigh Credit FTE and Independent Study - High Credit ADEmust not be 0, if student is 21 years of age or older. / Open date: July 1, 2013
Note: Age is calculated as of December 31st of current academic year. / X
New / Independent Study - High Credit ADE can only be > 0 if Board Residence Status = Pupil of the Board or Shared. / Critical error / Upon Entry / SE0141a
Rule value:
Board Residence Status (i.e. “01:08”) / MSE0141a
Independent Study - High Credit ADE can only be reported if Board Residence Status = Pupil of the Board or Shared / Open date: July 1, 2014
Close / High Credit FTE should be > 0 or Board Residence Status should be “Independent Study Fully High Credit” if student is active at multiple schools in the same submission and a High Credit FTE > 0 or Board Residence Status = “Independent Study Fully High Credit” has been reported by at least one school. / Warning / Board Sign-Off / SE0142 / MSE0142
High Credit FTE should be >0 or Board Residence Status should = Independent Study Fully High Credit if student is active at multiple schools in the same submission and a High Credit FTE >0 or Board Residence Status = Independent Study Fully High Credit has been reported by at least one school. / Data in Error: OEN / Open date: July 1, 2013
Close Date: June 30, 2014
Rule will examine active student school enrolment within the school (Pending data) and all the other schools (PSEC only) across all boards within the same submission period (Operational data).
High Credit definition:
High Credit FTE > 0
Or
Board Residence Status should = Independent Study Fully High Credit / X
New / Either High Credit FTE or Independent Study - High Credit ADE should be > 0 if student is active at multiple schools in the same submission and either a High Credit FTE > 0 or Independent Study - High Credit ADE > 0 has been reported by at least one school. / Warning / Board Sign-Off / SE0142a / SE0142a
Either High Credit FTE or Independent Study - High Credit ADE should be > 0 if student is active at multiple schools in the same submission and either a High Credit FTE > 0 or Independent Study - High Credit ADE > 0 has been reported by at least one school. / Data in Error: OEN / Open date: July 1, 2014
New / If ‘Course Continued – Previous Year’ flag is checked then a matching Incomplete (Class Enrolment) Course should exist for the student in the previous year. / Warning / School Sign Off
Board Sign Off / CE0085 / MCE0085
If ‘Course Continued – Previous Year’ flag is checked then a matching Incomplete (Class Enrolment) Course should exist for the student in the previous year. / Data in Error: OEN: Class Code - Course Code / SEE SPECS FOR EXTRA CONDITIONS.
Open date: July 1, 2013
Check across all schools in previous academic year.
An Incomplete course is where course ‘Incomplete flag’ checked.
If the same course is found multiple times for the student in the previous year, rule applies to the latest course. / X
Update /

LDC cannot be substituted or compulsory unless LDC Compulsory Flag is Yes.
For MDC, only a compulsory flagged course can be flagged as substituted.
DCC cannot be Substituted,Continued – Previous Year,and Compulsory.

/ MCE0023 / See main specs.
Rule reworded.
Update (notes only) / Where the student is Active, if the student Total FTE = 0.00 then the Board Residence Status must be one of the following:
06 - Shared Student or
08 - E-Learning or
09 - Independent Studies
10 - "Independent Study Fully High Credit". / Critical error / Upon Entry / SE0079
Rule value:
Board Residence Statuses, colon delimited
(“06:08:09:10”) / MSE0079
Student Total FTE = 0.00 then Board Residence Status must = "Shared Student" or"E-Learning". / Note: This business rule applies to Active Students only. Refer to Appendix B – Active vs. Inactive Students for details.
Total FTE = High Credit FTE + Regular FTE
Note: codes 09 and 10 were closed on 2014/06/30; rule applies to these codes on and before this date.
Close / If Student Board Residence Status is Independent Studies or Independent Study Fully High-Credit then Attendance Type must be Part-time and the Total FTE must be 0.00. / Critical error / Upon Entry
School Sign-off / SE0061
Rule value: Student Board Residence Statuses, colon delimited
(“06:10”) / MSE0061
Student Board Residence Status = "Independent Study", then Attendance Type must = "Part-time" and the Total FTE must = 0. / Close Date: June 30, 2014
Close / Board Resident Status types: “Independent Study” (“06”) and “Independent Study Fully High- Credit” (“10”) are valid for Public Secondary schools only. / Critical error / Upon Entry
School Sign-off / SE0075 / MSE0075 / Close Date: June 30, 2014
Update / Total FTE must be within the selected attendance type range, UNLESS Board Residence Status is one of the following:
-06 - Independent Studies
-08 - Shared Students
-09 - E-Learning
-10 - Independent Study Fully High-Credit,
then Total FTE = 0. / Critical Error / Upon Entry
School Sign-off / SE0026
Rule value:
Board Residence Statuses for which total FTE=00, colon delimited
(“06:08:09:10”) / MSE0026
FTE must be within selected Attendance Type range. / Open date = July 1, 2005
Note: rule should not be triggered when total ADE > 0. See rule SE0026b for this situation.
Cross-validate with Attendance type:
ATTENDANCE_TYPE.FROM_FTE
ATTENDANCE_TYPE.TO_FTE
i.e.
ATTENDANCE TYPE CODE / PUBLICLY FUNDED GRADE FLAG / FROM FTE / TO FTE
FT / B / 0.7 / 1
HT / E / 0.5 / 0.51
PT / B / 0.04 / 0.69
Note:
Elementary Schools: ATTENDANCE_TYPE. PUBLICLY_FUNDED_GRADE_FLAG = “K” or “E” or “B”
Secondary Schools: ATTENDANCE_TYPE. PUBLICLY_FUNDED_GRADE_FLAG = “S” or “B”
Elementary Schools: Total FTE = Regular FTE
Secondary Schools: Total FTE = High Credit FTE + Regular FTE
Note: if either field is NULL then consider as 0. Rules SE0070 and SE0070a to cover the mandatory aspect of the 2 fields.
New / If Total ADE > 0 then total FTE must be within the range 0 - 0.69 (i.e. the upper limit FTE defined for Attendance type =Part Time). / Critical Error / Upon Entry / SE0026b / MSE0026b
If Total ADE > 0 then total FTE must be within the range 0 - 0.69. / Cross-validate with Attendance type:
ATTENDANCE_TYPE.TO_FTE for code ‘PT’ - Part time.
New / Total ADE must be <= 0.69 across all schools. / Critical Error / Board Sign Off / SE0148a
Rule Value:
Max Total ADE (i.e. “0.69”) / SE0148a
Total ADE must be <= 0.69 across all schools. / Open date: July 1, 2014
Total ADE = ‘Independent Study -Regular ADE’ + ‘Independent Study - High Credit ADE’
Rule to check all schools within the same submission period, by comparing “O” data from other schools to “P” data in the current school. / X
New / Where the student is Active, if the student Total FTE = 0.00 and Total ADE = 0.00 then the Board Residence Status must be one of the following:
08 - Shared Student or
09 - E-Learning / Critical error / Upon Entry / SE0079a
Rule value: Board Residence Statuses, colon delimited
(“08:09”) / MSE0079a
Student Total FTE = 0.00 and Total ADE = 0.00 then Board Residence Status must = "Shared Student" or "E-Learning". / Open Date: July 1, 2014
Note: This business rule applies to
Active Students only. Refer to Appendix B – Active vs. Inactive Students for details.
Total FTE = High Credit FTE + Regular FTE
Total ADE = High Credit ADE + Regular ADE

New OnSIS Reports

New school detail and summary verification reports will be created to display Independent Study students and the corresponding ADE.
New board summary reports will also be created to display Independent Study ADE at the board level.
Details for the new school verification and board summary reportswill be included in FR618 – School verification and Board Summary Report updates