Getting Started with the UDS-Proitm Software

JOB POSTING -Administrative Support Specialist

(PT - 12:00 PM – 5:30 PM / M-F)

For over 25 years Uniform Data System for Medical Rehabilitation (UDSMR) has provided its subscribers a comprehensive array of software products and services for reimbursement, consulting services, functional measurement, management, and regulatory agency compliance. UDSMR is the industry leader in producing data outcomes to inpatient rehabilitation units and facilities, skilled nursing facilities, and various outpatient venues throughout the world.

UDSMR is a proven leader in providing outstanding customer friendly systems and a premier level of customer support. UDSMR offers a stimulating team-oriented office environment, excellent opportunities, competitive salary commensurate with experience, & a generous benefit package.

Located in Amherst, New York our office is a modern professional office setting.

The primary function of the Administrative Support Specialist is to provide the day-to-day administrative needs for the entire organization, and to provide a high level of customer service in support of a constructive team atmosphere to all internal and external customers while performing his/her responsibilities.

The Administrative Support Specialistwill have responsibility for the following:

Responsible for reception and telephone triage in a professional manner consistent with the customer services guidelines of the company;
Maintain daily staff attendance calendar, and all public calendars, etc.
Process incoming and outgoing mail, tracking packages and shipments, and providing documentation for billing;
Provide support with internal and external communications in sending, receiving and distributing messages and correspondence;
Typing and maintenance of various lists;
Purchase, receive and maintain office, meeting, facility and kitchen supplies;
Meeting preparation, including conference room schedules, material preparation, presentation of refreshments, accommodations, etc.;
Plan and organize the monthly celebrations;
Organization and maintenance of administrative, facility and general files in conjunction with other Administrative Support Team, and backup for filing for legal and as needed for accounting;
As requested, provide assistance to the Administrative Support Supervisor to troubleshoot and resolve maintenance problems, i.e., contact landlord, equipment service centers, etc.;
General housekeeping of the facility’s common areas including, but not limited to the kitchen/break room areas and conference rooms, in conjunction with the Administrative Support Team and other miscellaneous duties as needed;
Run errands as requested;
Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines; and
Other administrative tasks and projects as requested

Job Requirements:

Associate’s degree or equivalent experience
Two years of general office experience
Experience with Microsoft® Office products
Flexibility in adapting to changing situations
Timely and regular attendance
Professional telephone skills
High level of customer service skills
Ability to multi-task and maintain high quality of work
Excellent verbal and written communication skills
Excellent interpersonal skills
Cooperative and positive willingness to support all levels in the organization
Effective organizational and time management skills
Physical requirements include, but are not limited to, repetitive movement of wrist, hands, and fingers, ability to lift 25 pounds and normal levels of speech, hearing and vision.