RFT 1688 Printing Services for Activity Guides

Notes to Bidder

Appendix ‘B’ must be submitted in response to RFT No. 1688

Appendix ‘B’Form of Tender (Fillable Form)

Bidders should address and respond to eachquestionwithin this Appendix‘B’. Through the information provided, the City expects to gain an understanding of a Bidder’s experience, qualifications, capability andresources to provide the Printing Services for Activity Guidesas generally outlined in Schedule ‘A’ and else in the RFT 1688document.

The City is providing Appendix ‘B’in Microsoft word format for ease of completion. The tables below in the Microsoft Word format will be expandable. If your RESPONSE is considered to be lengthy, Bidders can provide an “initial” RESPONSEon Appendix ‘B’ and then provide the details as an Appendix referencing the Question No.

Note:

1.Bidders are to provide their response in the area which is not highlighted.

2.This Form of Tender must be signed by a person authorized to legally bind the Contractor and the Bidder to statements made in response to this RFT.

Q1. / Describe your firm’s primary business and its experience with work of this nature as listed in the Schedule ‘A’ Requirements. Include the number of years experience as it relates to the requirements of thisRFT document.
A1.
Q2. / Indicate the address of the plant in which the printing will be performed.
A2.
Q3. / The City will be using Adobe In-Design CS5 and exporting to a PDF for production and will provide the file to the Supplier via FTP or other printer-specified site for printing and will provide to the Supplier via FTP to a printer-specified site. Please state if you are able to accept this format?
A3.
Q4. / Bidders are to indicate if any part of this Contract will be sub-contracted. If sub-contractors will be used for any portion of the Printing Services for Activity Guides, please list the sub-contractor business name, experience and expertise of the sub-contractor for similar services as those requested in this RFT.
A4.
Q5. / Describe your Quality Control process.
A5.
Q6. / References: Provide should provide a list of former and current references for customers the Bidder has provided similar work for that the City may contact. The City may also take its own experience into consideration. Information should include:
(a)Company name, contact information
(b)Telephone and email address
(c)Description of project/year, $value
A6.

PRICING

The quantities stated herein are the City’s best estimates of its requirements. Actual quantities may vary. The City reserves the right to increase or decrease the quantities indicated and in such instances, the Supplier will be compensated according to the prices submitted.

All pricing is in Canadian Dollars. All prices quoted shall be F.O.B. destinations to the sites named herein, with all freight, unloading at destination, packaging, proofing, printing, assembly, material, duties, brokerage, royalties, handling, overhead, profit, licenses, and all other costs included. All prices quoted shall include the Provincial Sales Tax (PST) and exclude the Goods and Services Tax (GST).

Pricing will remain firm for 2016.

Option 1: Black & 1 Spot colour all text pages with options for full colour in the inside (full colour on the front and back covers) in accordance with Schedule ‘A’ Requirements.

Description / 2016 Price
Costs per page for printing and binding
Costs per cover (front and back)
20,000 Guides Packaged in lots of 25 or 50 for delivery
9,000 Guides delivered to Beban Park Recreation Centre, 2300 Bowen Road, Nanaimo, BC V9T 3K7
5,000 Guides delivered to Nanaimo Aquatic Centre, 741 Third Street, Nanaimo, BC V9R 2B7
3,000 Guides delivered to Oliver Woods Community Centre, 6000 Oliver Road, Nanaimo, BC V9T 6T6
2,000 Guides delivered to Bowen Park Complex, 500 Bowen Road, Nanaimo, BC V9R 1Z7
1,000 Guides delivered to Nanaimo Ice Centre, 750 Third Street, Nanaimo, BC V9R 2B7
Bidders are to identify all additional costs below that will apply to the Printing Services for Activity Guides which are not listed above.
Bidders are to state the maximum percentage (%) increase for 2017 and 2018 Printing Services for Activity Guides.
2017 / %
2018 / %

Option 2: Processed colour on all pages (full colour on front and back covers), in accordance with Schedule ‘A’ Requirements.

Description / 2016 Price
Costs per page for printing and binding
Costs per cover (front and back)
20,000 Guides Packaged in lots of 25 or 50 for delivery.
9,000 Guides delivered to Beban Park Recreation Centre, 2300 Bowen Road, Nanaimo, BC
5,000 Guides delivered to Nanaimo Aquatic Centre, 741 Third Street, Nanaimo, BC
3,000 Guides delivered to Oliver Woods Community Centre, 6000 Oliver Road, Nanaimo, BC
2,000 Guides delivered to Bowen Park Complex, 500 Bowen Road, Nanaimo, BC
1,000 Guides delivered to Nanaimo Ice Centre, 750 Third Street, Nanaimo, BC
Bidders are to identify all additional costs below that will apply to the Printing Services for Activity Guides which are not listed above.
Bidders are to state the maximum percentage (%) increase for 2017 and 2018 Printing Services for Activity Guidess
2017 / %
2018 / %

SIGNATURE

By submission of a Tender, the Bidder agrees to enter into a Contract with the City at the Tendered prices noted above.

The undersigned agrees to be bound by the terms and conditions of this Request for Tender and to provide the Printing Services for Recreation Activity Guides in accordance with the Requirements attached as Schedule ‘A’ and Service Schedule and elsewhere noted in the RFT.

The person signing this Form of Tender declares that they are an individual authorized to legally bind the Bidder to statements made in response to this RFT. If the Tender is by joint venture, each Bidder of the joint venture must sign.

Name & Title of Individual
Legal Name of Company
Legal Company Address
Phone and Fax Numbers
Email Address
Business License # (if applicable)

Authorized Signature

Date

Authorized Signature

Date

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