FAQ’s: How Speakers Submit Abstracts through Mycwea.org

CWEA’s mycwea.org portal allows speakers to submit and review their abstracts using the “Abstract” function. This new functionality makes the process easier and only requires a log in for the speaker.

To use the new system, you need to have an account on mycwea.org. You do not need to be a CWEA member to have an account on mycwea.org. If you do not have an account, you can create one, by going to mycwea.org and clicking “My Account” in the upper right hand corner. You’ll be prompted through how to create your account and log-in.

Please note: If you think you have an account, but you’re not sure what it is, contact CWEA staff at or 510-382-7800, ext.125 or 107 to verify. Don’t create a duplicate account!

Step 1: After establishing your account, log in with your email address and passcode (be sure to keep your passcode in a safe place).

Step 2: Hover the Events Quick Link and choose the Abstracts Link.

You can also click on “My Account” and then the “My Abstracts” link below.

Step 3: On the Abstracts Page, click Submit an Abstract.

Step 4: Enter ALL Abstract Submission Information as required, especially the Abstract Title, Event, Category, and Format.

Step 5: Click Add Speaker

Step 6: Enter the Speaker’s first name, last name; city, state and click GO.

·  If speaker is not in the system, you can add the speaker by clicking on the bottom + symbol in the left hand corner. Only the bottom + will allow you to add another speaker who is no in the system.

·  Sections in bold are mandatory.

Step 7: Click on the name below to add them as a speaker to your abstract.

Step 8: Choose “Speaker type” and check the box marked “PRIMARY”. The box marked PRIMARY must be checked for the main speaker and may only be chosen once! You can only choose your primary speaker the first time you submit (no exceptions) your abstract and only the primary speaker can view the abstract and its status online.

·  Need to think about how many co-speakers people can add (internally) because there needs to be a limit.

Step 9: You will click on “return to submission” once the speaker is added. To add additional speakers, click Add Speaker link at the bottom of the page. When all the speakers are added, click NEXT.

Step 10: Upload your file, enter the summary, abstract text, and click SAVE.

Step 11: Review your submission by hovering over the Events Link, clicking on Abstracts and on View Submitted Abstracts.

Step 12: After submitting your abstract, please log back in to your account on mycwea.org to check the status.

Please Note: Reviewers have a deadline (specific date or range) of when to approve abstracts. Please be patient and allow the reviewers to thoroughly evaluate each submittal. The education & training staff will not have the status of your abstracts. Please log into mycwea.org and check for the status.

Julie, this disclaimer is solely for speakers. I think a disclaimer centered on the self-service function of the abstracts module is important. We don’t want speakers to think they can flood the office with calls about their abstract status. Yes, you can see it online.

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