FRIENDS OF THE ELYRIA PUBLIC LIBRARY SYSTEM BOARD MEETING

November 15, 2016

PRESENT: Nancy Baldauf, Cherie Fabian, Leo Kenzik, Marilyn Kenzik, Denise Klammer, Jane Leavell, Phil Lyon, Tim Widman, Marcia Widman, Kathy Wainwright, Carolyn Young

Non-Board Members: Lyn Crouse, Adam Matthews

Meeting called to order at 6:30 p.m.

Phil Lyon, treasurer, resigned from the Board of the Friends of the Elyria Public Library System.

We will need to pay Ohio Library Council dues and some library bills like the printer. Cherie Fabian

agreed to fill in until December 31st.

DIRECTOR’S REPORT

St. John Lutheran Church contacted the library, asking when we would begin renting the second storage room and asking if we would be interested some items that had been stored there, including tables. We can contact Chris at 324-4074 between 8 AM and noon.

Asbestos abatement expense would raise costs significantly, so the Central renovation project is on hold. The basement will be available for book sorting and storage until June, if not later.

NEW BUSINESS

Tim Widman and Dick Jacquamotte finished removing flat boxes to recycling bins. There are still supplies and many empty boxes in the St. John storage room.

Tim Widman moved the Board of Directors of the Friends of Elyria Public Library overturn the vote taken on the seventh day of November, 2016, to cancel the 2017 book sale. Jane Leavell seconded it.

Lyn, Phil, Tim, and Kathy and Mark Wainwright did incredible labor to get the books on tables in the gym for the book sale. We will especially miss the energetic drive of Phil Lyon, who was a very hard worker.

Denise Klammer talked with Maynard Miller, and ascertained that he will donate more funds to us if we give him only ex-library non-fiction books. Discussion led to a suggestion that we begin sorting as we did last year, using the same categories, but put non-fiction books from libraries in Baker & Taylor boxes for donation to Maynard, while putting all books donated by the public in the book sale categories. If we have a book sale, it could be a large one at St. John (where we pay $100 a month for storage and $1600 for the gym for the actual sale) or perhaps two yearly small sales in the Scheide Room at Central.

Although we still do not have anyone willing to be the book sale chairman, the vote resulted in one “no,” one abstention, and eight “yes” votes. The motion passed, and a book sale is now an option.

OLD BUSINESS

Motion: In order to better define the lines of authority in the sorting of materials for sale by the FEPL, as well as the administration of the sorting room, the president will appoint a committee to be called the Sorting Committee, as well as up to two chairpersons to administrate the entire sorting process. The committee can accept the help of non-Board members. The person(s) selected to be chairperson(s) would be taken from a list of interested Board members. The selection of the committee and the leadership of the committee is in accordance with Article 7, Section 2 of the by-laws of the FEPL.

The chairperson(s) will have complete authority of the sorting room and the sorting process. This authority includes, but is not limited to, the set-up of the sorting room, the sorting process, and administration of committee members and volunteers. The authority of the chair(s) over the materials starts when the materials enter the room and ends when the materials leave the room.

This motion assumes Board members may hold multiple positions related to the book sale process.

Tim Widman moved, and Kathy Wainwright seconded, to accept this motion. Motion passed.

Nancy Baldauf appointed Jane Leavell as the chairperson of the Sorting Committee.

Meeting ended at 8 p.m.

Respectfully submitted by Jane Leavell.