WEST VIRGINIA SWIMMING, LSC
(WV LSC)
2300 MacCorkle Avenue, SE * Charleston, WV 25304
WV LSC Office (304) 357-4825 / 357-4936
Swimming Pool (304) 357-4822
Greg Olson, WV LSC General Chairman
Greg Olson @
FAX/MESSAGE SERVICE (304) 357-4824 (24 hours)
MEET: 2013WV LSC STATE SHORT COURSE AGE GROUP & SENIOR CHAMPIONSHIPS
SANCTION:Sanctioned by West Virginia Swimming LSC / sanction #: TBA
SPONSOR:West Virginia Swimming LSC
HOST:Huntington Y CharlestonAquatic Team(HYCAT)
PLACE: Marshall University Natatorium
18th Street & 3rd Avenue
Huntington, WV 25701
MEET Sarah Woodbury, HYCAT @ Huntington Head Coach
DIRECTORS:(304) 942-8892 {cell phone}
e-mail: {}
Greg Olson, WV LSC General Chairman
(304) 357-4825 {office}
415-3465 {cell phone}
e-mail {}
web page {}
MEETSonia Chambers, WV LSC Officials Chairperson
REFEREE:(304) 690-0722 {home}
e-mail: {}
DATES: Thursday, Friday, Saturday & Sunday
March 7,8,9 & 10, 2013
FACILITIES:25 yard, 8 lane pool; Competitor lane dividers; modified starting blocks on bulkhead; on deck seating for 200+ swimmers, coaches & officials; spectator seating for approximately 500 people; electronic timing system by Colorado Time Systems with a fully automated 8-lane scoreboard; HY*TEK computerization of meet results
Water depths: start end @ 8 feet; 5m from start @ 7.5 feet; 5m from turn end @ 4.5 feet; and turn end @ 4 feet
The competition course has not been certified in accordance with 104.2.2C(4).
AWARDSMEDALS** 1st-3rd places {ALL individual events}
RIBBONS** 4th-8th places {ALL individual events}
** 1st-8th places {ALL relay events}
PLAQUES or** 1st-3rd places {Age Group High Point}
TROPHIES
PAGE 02
ENTRIES:The 2013 USA Swimming Rules will govern ALL of the swim meet com-petition. ALL entries MUST have 2013 USA registration numbers on the entry forms. Entry age will be the age of the swimmer as of Thurs-day, March 07, 2013! Swimmers 09 & older MAY enter any individual event BUT may only compete in three (3) individual events per day. Swimmers competing in the “08-UN Age Group” are limited to five (5) individual events per day. Any 8-younger swimmer that competes in a “10-UN Age Group” event will be limited to three (3) individual events per day.
Any swimmer entered in the meet must be certified by a USA Swimmingmember coach as being proficient in performing a racing start ormuststart each race from within the water. When unaccompanied by a USA Swimming membercoach, it is the responsibility of the swimmeror the swimmer’s legal guardian to ensure compliance with this requirement.
NO entrant will be permitted to compete unless the entrant is a member as provided in Article 302. On-deck entries will be permitted but, unless already entered in the meet, the entrant must show proof of membership pursuant to Article 302.
NO electronic device capable of taking pictures or recoding video permitted in any locker/changing room throughout Cam Henderson Center during the meet.
NO deck changing permitted in any area except designated locker rooms; rest rooms/areas or designated changing areas as provided by the meet host or facility.
Athletes with disabilities are welcome to compete and shall provide advance notification to the Meet Referee of their desired accom-modations.
During prelims only, 11-older events may utilize “fly-over” starts to minimize time between heats.
Deck passes will be issued to back-up timers & other meet workers to obtain access to the pool deck area. All other non-swimmers; non- meet officials and non-meet workers will not be permitted on the deck of pool at any time.
ENTRY Entries MUST BE RECEIVED on or before 11:59PM onWEDNESDAY,FEBRUARY
DEADLINE:27, 2013! Entries that are received after Wednesday, February 27th orwhen the heat sheet has been printed} will be considered as “late entries” and will be seeded in the first heats. Entries that are received after 12:01AM on Thursday, March 07thOR during the swim meet will be considered as “deck entries” and subject to the “deck entry fees” of $8.00 per individual entry and $16.00 per relay entry. ALL“deck entries” will be seeded in the first heats.
ENTRY FEES:There will be a $4.00 entry fee for each individual event and $8.00 for each relay event.Surcharges are: $5.00 per swimmer WV LSC Travel Fund AND $5.00 per swimmer facility fee. Please make your check pay- able to the “West Virginia Swimming” and mail to the address listed below:
PAGE 03
ENTRY FEES Greg Olson, WV LSC General Chairman
(CONT):2300 MacCorkle Avenue, SE
Charleston, WV 25304
(304) 357-4825 {Swimming Office}
357-4822 {Swimming Pool AFTER 04:00PM-08:00PM on
weekdays and NONE on weekends}
415-3465 {Cell}
(e-mail address}
{web page}
Once accepted, entry fees WILL NOT be refunded should a swimmer(s)
fail to compete in the swimming meet.
MEETALL Meet Directors; Meet Referees; Meet Officials, including starters
OFFICIALS:& stroke and turn judges serving in an official capacity must be mem-
bers of USA Swimming or other FINA-member organization.
All appropriately certified USA swimming officials are welcome and
encouraged to participate in the meet. Officials briefings will be
held 45 minutes prior to the start of each session in the classroom
near the hospitality area.
Application has been made for this meet to be a national certification
Opportunity. Observation can be conducted for all N2 certifications
as well as NS stroke and turn. Please contact Sonia Chambers, Meet
Referee, or Pat Nunan, the observes. If you are interested.
pjndpmrun@aol./com
TIMED ALL 08-UN EVENTS WILL BE CONDUCTED AS “TIMED FINALS.”
FINALS:ALL RELAY EVENTS WILL BE CONDUCTED AS “TIMED FINALS” EITHER DURING
THE PRELIM SESSION OR FINAL SESSION
THE 1000 & 1650 FREESTYLE WILL BE CONDUCTED AS A “TIMED FINAL” EVENT
WITH THE TOP 8 SWIMMERS SWIMMING IN THE “FINALS”
PRELIMS/ ALL 10-UN/11-12/13-14/SENIOR EVENTS WILL BE CONDUCTED AS “PRELIMS/
FINALS:FINALS” WITH FEW EXCEPTIONS AS NOTED WITHIN THIS INFORMATION PACKET.
Some “preliminary” events will be conducted as 11-OV or 13-OV. The
Top 8 swimmers within each age groups will qualify for the “finals”
and the swimmers will be seeded according to their “prelim” times.
AGE GROUPS:08-UN; 10-UN; 11-12; 13-14 & Senior {Individual Events}
PARKING:There is plenty of parking, including a parking garage across from
the natatorium, around the Cam Henderson Center.
TIME There will be NO “time standards” for this meet.
STANDARDS:
CONCESSION The HYCAT Swimming Program will provide a concession area which will
AREA:be located in an area close to the swimming pool. Signs will be
posted!!! The concession area will be “open” during the entire swim
meet for your convenience.
PAGE 04
WARM-UPS: Warm-up procedures are listed at the end of the meet information.
[PRELIMS]
** SESSION #1 [THU, MAR 07TH]
Thursday [afternoon} 05:00PM-05:50PM {ALL AGES}
[11-OV AGE GROUPS = 1650 FREESTYLE TIMED FINAL EVENT]
** SESSION #2 [FRI, MAR 08TH]
Friday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)
08:00AM-08:30AM {12-UN BOYS/GIRLS}
** SESSION #4 [SAT, MAR 09TH]
Saturday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)
08:00AM-08:30AM {12-UN BOYS/GIRLS}
** SESSION #6 [SUN, MAR 10TH]
Sunday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)
08:00AM-08:30AM {12-UN BOYS/GIRLS}
MEET STARTS:**SESSION #1 [THU, MAR 07TH] 06:00PM {1650 Freestyle only}
[PRELIMS]
** SESSION #2 [FRI, MAR 08TH] 09:00AM {Peliminaries}
** SESSION #4/#6 [SAT-SUN, MAR 09TH-10TH] 08:45AM {Preliminaries}
WARM-UPS:** SESSION #1 [THU]NONE
[FINALS]
** SESSION #3/#5 [FRI/SAT]05:00PM-05:40PM {13-OV BOYS/GIRLS}
05:40PM-06:10PM {12-UN BOYS/GIRLS}
** SESSION #7 [SUN]04:00PM-04:40PM {13-OV BOYS/GIRLS}
04:40PM-05:10PM {12-UN BOYS/GIRLS}
MEET STARTS:** SESSION #3/#5 [FRI/SAT] 06:15PM
[FINALS]
** SESSION #7 [SUN] 05:15PM
COACH/There will be a Coach and/or Team Rep Meeting on Friday, March 08th
TEAM REPat 08:35AM at a location to be determined by the Meet Director and/
or Meet Referee. The purpose of this meeting is to discuss any changes in the swim meet format as printed in this packet or anychanges/alterations in the rules as published by USA Swimming. If a swim team coach and/or team rep does not attend this meeting, they will forfeit their right to voice their opinion or vote upon matters discussed.
FINAL HYCAT @ Charleston, Inc Swimming Program will furnish free of charge RESULTS: one (1) copy of the FINAL MEET RESULTS to each swim team entered in
the meet. The results will be sent to the address listed on the
entry form for the meet. In the case of more than one address, the
results will be sent to the first entries received. Additional
copies may be ordered during the swim meet at the HYCAT Swimming
Office located near the entrance to the UC swimming pool at $10.00
per copy. PLEASE ALLOW AT LEAST 2-3 WEEKS FOR DELIVERY = THANK
YOU!!! Also, the final meet results will be posted on our web page!!!
SCORING: Individual Events: 9 - 7 - 6 - 5 – 4 – 3 – 2 – 1
Relay Events: 18 – 14 – 12 – 10 – 8 – 6 – 4 - 2
PAGE 05
COACHES' A complete set of the heat sheets for the 3+ day swim meet will be
PACKETS: furnished to each Swim Coach and/or Team Rep for each team entered
in the swim meet at the timing table. Please identify yourself and your team, and a packet will be issued to you!
POOL The swimming pool is located in the Cam Henderson Center which is
LOCATION: located on 18th Street & 3rd Avenue. There is usually plenty of
parking available immediately in front of the Cam Henderson Center
or in the parking garage located across the street.
CONDUCT: Any destruction of property during the swimming meet will result in
the immediate “DISQUALIFICATION AND REMOVAL” of the swimmer and/or spectator/guest from the meet AND meet area. The swimming clubs will be held responsible for the behavior of their swimmers,
parents, guests and coaches!!! Also, a USA registered/certified
coach MUST be present and “on deck” of the pool during the “warm-up”
periods!!! If you are attending the meet as an “individual entry”
from your team OR your team is not sending a coach, please report
to the Meet Referee for your lane assignment during the “warm-ups.”
THANK YOU FOR YOUR CONTINUED COOPERATION IN THESE MATTERS!!!
LODGING: The following motels/hotels are located within 5-10 minutes of the
Cam Henderson Center {area code for WV is “304”}:
Holiday Inn Huntington523-8880
Pullman Plaza525-1001
Ramada Inn Limited523-4242
Super 8 Huntington525-1410
Town Plaza Suits525-4877
WARM-UP The following warm-up procedures have been established by the West
PROCEDURES: West Virginia LSC and will be used during the swimming meet. The
Meet Director and/or Meet Referee may modify the warm-up procedures
in the best interest of the swimmers who have entered this meet. The meet host will notify the swim teams of any changes via a letter and/or telephone call to the swim coach and/or team rep. Meet Mar-shalls and the swimmer's USA registered/certified coach will be responsible for maintaining the “proper” warm-up procedures as out-
lined below.
BEGINNING OF THE WARM-UP PERIOD
** ALL lanes general warm-up ONLY
** circle swimming as indicated in meet program
** NO diving into water {feet first entry ONLY}
** entry from the turn end of the pool {scoreboard end}
** NO equipment permitted
LAST 15 {13-OV}/10 {12-UN} MINUTES OF THE SCHEDULED WARM-UP PERIOD
** ALL lanes general warm-up except as noted below:
** dive starts from the starting end of the pool {bulkhead end}
providing the lane is clear and a certified coach is super-
vising & swimmer must exit the pool from the turn end of the
pool
** pace lane may be used providing a certified coach is super-
vising the swimmers
PAGE 06
SCRATCH This meet will follow USA Rules governing “scratches” plus the fol-
PROCEDURES: lowing West Virginia LSC procedures for individual and relay events
as listed below or continued on page #6.
[1] Individual swimmers who do not indicate to the Clerk of Course
directly or by sign-in procedure that they intend to compete in
a timed final heat shall not be penalized. This shall not count
as a swum event.
[2] Individual swimmers who indicate to the Clerk of Course directly
or by sign-in procedure that they intend to compete, but fail to
compete, are “disqualified” from the event. This does count as
a swum event.
Additionally, the swimmer shall only be permitted to swim his/ her next scheduled individual event “EXHIBITION.” This also counts as a swum event.
[3] Exceptions / NO penalty if:
[A] the Meet Referee is notified and accepts a case of injury
and/or illness; OR
[B] it is determined by the Meet Referee that circumstances
beyond the control of the swimmer(s) prohibited competing in
an event(s); OR
[C] in the case of a relay, only those swimmers reporting and
ready to swim shall not be penalized
[4] The “30 minute scratch notification” rule will be adhered to for
those events that are being conducted as “prelims” & “finals.”
The swimmer MUST notify the Announcer’s table of their “intent
to scratch” after each event has been announced; and inform the
Announcer’s table NO MORE 30 minutes upon the completion of that
session. Failure to properly “scratch” an event (or events)
will result in the swimmer being disqualified from the remainder
of the swim meet, including ALL future preliminary heats.
POSITIVEALL events 400 or longer WILL BE conducted as “positive check-in”
CHECK-INevents in which the swimmer, Swim Team Coach or Swim Team Repre-
EVENTS:sentative MUST indicate the swimmer’s intention to swim/compete
in these events. The “check-in” sheets will be available at the
announcer’s table.
SOUTHERNThe Southern Zone Selection process is being up-dated & reviewed by
ZONEthe West Virginia LSC member clubs and will be posted to the WV LSC
SELECTIONweb site prior to the start of the meet. If you have any questions,
PROCESS:please contact Greg Olson, WV LSC General Chairman at 304-357-4825
or e-mail at .
STATE MEETWork assignments based upon the 2012 WV State Short Course athlete
WORK participation is listed below. The WV LSC has a $100.00 penalty per
ASSIGNMENT:session if the club does not fulfill their assigned work require-ment. A club may obtain a substitute to fulfill their work assign-
ment and the club needs to notify the Meet Referee which club will
perform their work. ALL teams are expected to provide officials!
PAGE 07
STATE MEETHYCAT (89)heat sheet preparation & sales; concessions; entries; timing
WORKsystem; awards & announcer
ASSIGNMENTSTRIC (40)timers for lanes 2,4,6 (2 people per lane)
(CONT):FAST (34)timers for lanes 1,3,5 (2 people per lane)
PKB (24)timers for lanes 7,8 (2 people per lane)
CM (18)back-up timers(2 people)
RAYS (15)finish judges(2 people)
URGS (15)Deck Marshall(2 people)
YSWV (13)runners(2 people)
HEAT (01)TBA
Non-WV Teamswill be used as substitutes if necessary
ORDER OF EVENTS
Thursday, March 07th, 2013
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-OV1650 Freestyle*Timed Finals101102
(*) The 1650 Free will be limited to the Top 16 WV LSC registered swimmers within each
age group + any non-WV LSC swimmers who are faster than the 16th seeded swimmer
within each age group (11-12; 13-14 & 15-OV). Will be swum fastest to slowest;
alternating girls & boys; may combine the last 2 heats.
Friday, March 08th, 2013
[PRELIMINARIES]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-120050 BackstrokePrelims 201202
08-UN0050 BreaststrokeTimed Finals203204
09-100050 BreaststrokePrelims205206
11-120100 BreaststrokePrelims207208
13-OV0100 BreaststrokePrelims209210
08-UN0200 FreestyleTimed Finals211212
09-100200 FreestylePrelims213214
11-120200 FreestylePrelims215216
13-OV0200 FreestylePrelims217218
08-UN0050 ButterflyTimed Finals219220
09-10 0050 ButterflyPrelims221222
11-120100 ButterflyPrelims223224
13-OV0100 ButterflyPrelims225226
08-UN0200 IMTimed Finals227228
09-100200 IMPrelims229230
11-120200 IMPrelims231232
13-OV0200 IMPrelims233234
08-UN0400 Free RelayTimed Finals235236
10-UN0400 Free RelayTimed Finals237238
11-120400 Free RelayTimed Finals239240
13-140400 Free RelayTimed Finals241242
Senior0400 Free RelayTimed Finals243244
PAGE 08
ORDER OF EVENTS
Friday, March 08th, 2013 (cont) .....
[PRELIMINARIES]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
10 MINUTE BREAK
11-OV1000 Freestyle*Timed Finals245246
(*) The 1000 Free will be limited to the Top 16 WV LSC registered swimmers within each
age group + any non-WV LSC swimmers who are faster than the 16th seeded WV swim-
mer within each age group (11-12; 13-14 & 15-OV). Will be swum fastest to slowest;
alternating girls & boys; may combine the last 2 heats. Also, the Top 8 seeded females
and the Top 8 seeded males will swim in the finals.
Friday, March 08th, 2013
[FINALS]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-OV1000 FreestyleFinals245246
05 MINUTE BREAK
13-140200 Medley RelayTimed Finals247248
Senior0200 Medley RelayTimed Finals249250
11-120050 BackstrokeFinals 201202
09-100050 BreaststrokeFinals205206
11-120100 BreaststrokeFinals207208
13-OV0100 BreaststrokeFinals209210
09-100200 FreestyleFinals213214
11-120200 FreestyleFinals215216
13-OV0200 FreestyleFinals217218
09-10 0050 ButterflyFinals221222
11-120100 ButterflyFinals223224
13-OV0100 ButterflyFinals225226
09-100200 IMFinals229230
11-120200 IMFinals231232
13-OV0200 IMFinals233234
Saturday, March 09th, 2013
[PRELIMINARIES]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
10-UN0400 Medley RelayTimed Finals301302
08-UN0100 IM Timed Finals303304
09-100100 IM Prelims 305306
PAGE 09
ORDER OF EVENTS
Saturday, March 09th, 2013 (cont) .....
[PRELIMINARIES]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
13-OV0050 Freestyle Prelims307308
11-120050 Freestyle Prelims309310
09-100050 FreestylePrelims 311312
08-UN0050 FreestyleTimed Finals313314
11-120050 BreaststrokePrelims315316
09-100100 BreaststrokePrelims317318
08-UN0100 BreaststrokeTimed Finals319320
11-OV 0200 ButterflyPrelims321322
08-UN0050 BackstrokeTimed Finals323324
09-100050 BackstrokePrelims325326
11-120100 BackstrokePrelims327328
13-OV0100 BackstrokePrelims329330
08-UN0200 Free RelayTimed Finals331332
10-UN0200 Free RelayTimed Finals333334
11-120200 Free RelayTimed Finals335336
10 MINUTE BREAK
11-OV0400 IMPrelims337338
(*) The 0400 IM will be limited to the Top 16 WV LSC registered swimmers within each age
group + any non-WV LSC swimmers who are faster than the 16th seeded swimmer with-
in each age group (11-12; 13-14 & 15-OV). Will be swum fastest to slowest; alternating
girls & boys; may combine the last 2 heats.
Saturday, March 09th, 2013
[FINALS]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-OV0400 IM Finals337338
05 MINUTE BREAK
13-140200 Free RelayTimed Finals339340
Senior0200 Free RelayTimed Finals341342
09-100100 IM Finals 305306
13-OV0050 Freestyle Finals 307308
11-120050 Freestyle Finals 309310
09-100050 FreestyleFinals 311312
11-120050 BreaststrokeFinals 315316
09-100100 BreaststrokeFinals 317318
11-OV 0200 ButterflyFinals 321322
09-100050 BackstrokeFinals 325326
PAGE 10
ORDER OF EVENTS
Saturday, March 09th, 2013 (cont) .....
[FINALS]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-120100 BackstrokeFinals 327328
13-OV0100 BackstrokeFinals 329330
Sunday, March 10th, 2013
[PRELIMINARIES]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-120400 Medley RelayTimed Finals401402
13-140400 Medley RelayTimed Finals403404
Senior0400 Medley RelayTimed Finals405406
11-120100 IM Prelims407408
08-UN0100 Butterfly Timed Finals409410
09-100100 Butterfly Prelims 411412
11-OV0200 BreaststrokePrelims413414
08-UN0100 Backstroke Timed Finals415416
09-100100 Backstroke Prelims417418
11-OV0200 BackstrokePrelims 419420
08-UN0100 FreestyleTimed Finals421422
09-100100 Freestyle Prelims423424
11-120100 Freestyle Prelims425426
13-OV0100 Freestyle Prelims 427428
11-12 0050 ButterflyPrelims429430
08-UN0200 Medley RelayTimed Finals431432
10-UN0200 Medley RelayTimed Finals433434
11-12 0200 Medley RelayTimed Finals435436
10 MINUTE BREAK
11-OV0500 Freestyle*Prelims437438
(*) The 0500 Free will be limited to the Top 16 WV LSC registered swimmers within each
age group + any non-WV LSC swimmers who are faster than the 16th seeded swimmer
within each age group (11-12; 13-14 & 15-OV). Will be swum fastest to slowest;
alternating girls & boys; may combine the last 2 heats.