Rev B - Amendment 4
2013
BY-LAWS
CLASSICAL GLASS CORVETTE CLUB
ARTICLE I - AFFILIATIONS
Section I: Club Affiliations
A. Any official sponsors of CGCC shall be determined by a two/third affirmative vote of the membership present at a regular business meeting.
B. Membership in organizations shall be entered into as long as such affiliations are considered to be in the interest of CGCC.
C. SPONSORSHIP LEVELS – Sponsorships are in effect for a period of one year from the effective date of the CGCC/Sponsor Agreement and payment of fees.
1. Bronze Sponsorship: The cost of the Bronze Sponsorship shall be $500.00 per year. CGCC will provide the Sponsor with the following:
a. Sponsor’s logo will be placed on the CGCC Internet web site Sponsor’s page and on the monthly CGCC Newsletter Sponsor’s page.
b. A web link directly from the CGCC Internet web site Sponsor’s page to the Sponsor’s web site (If sponsor maintains a web site)
c. One quarter (1/4) page advertisement in the monthly CGCC Newsletter
2. Silver Sponsorship: The cost of the Silver Sponsorship shall be $750.00 per year. CGCC will provide the Sponsor with the following:
a. Sponsor’s logo will be placed on the CGCC Internet web site Sponsor’s page and on the monthly CGCC Newsletter Sponsor’s page.
b. A web link directly from the CGCC Internet web site Sponsor’s page to the Sponsor’s web site (If sponsor maintains a web site)
c. One half (1/2) page advertisement in the monthly CGCC Newsletter
3. Gold Sponsorship: The cost of the Gold Sponsorship shall be $1000.00 per year. CGCC will provide the Sponsor with the following:
a. Sponsor’s logo will be placed on the CGCC Internet web site Sponsor’s page and on the monthly CGCC Newsletter Sponsor’s page.
b. A web link directly from the CGCC Internet web site home page to the Sponsor’s web site (If sponsor maintains a web site)
c. One full page advertisement in the monthly CGCC Newsletter
d. CGCC Group picture displaying Sponsor’s logo as a club sponsor
e. Sponsor’s name displayed as a Gold Sponsor on the club banner
f. A one-time annual event held at the Sponsor’s business (or location to be designated by Sponsor) with a minimum attendance of 15 to 20 CGCC member Corvette cars
Section II: NWACC
A. CGCC shall belong to the Northwest Association of Corvette Clubs (NWACC) unless voted upon and receiving a two/third nay vote of the membership.
B. Representatives for NWACC shall be elected in September/October, attend the November NWACC meeting and assume responsibilities on February 1. The two representatives and one alternate shall serve one year and be determined by popular vote at the monthly business meeting. The two nominees who receive the most votes will be the two representatives; the nominee receiving the next largest number of votes will be the alternate.
1. At least one representative shall:
a. Attend each NWACC meeting and report all business at the next CGCC monthly business meeting.
b. Attend all Board of Directors meetings.
c. Be responsible for all NWACC event and rules information.
2. The representatives shall be responsible for selecting an NWACC Competition Committee member as required by NWACC procedures.
3. When CGCC is sponsoring an NWACC event, at the earliest possible date, a committee shall be formed to handle all requirements for the event. This shall be done in a timely manner.
4. At each general meeting all present members shall be informed of any progress the committee has made.
ARTICLE II - MEETINGS
A. A regular business meeting will be held once a month. Time, date and place will be announced by the President.
B. A Board of Directors meeting will be held prior to that month's regular business meeting. Time, date and place will be announced by the President.
ARTICLE III - MEMBERSHIP
Section I: Regular Membership
A. Requirements for regular membership shall be:
1. Must be 21 years of age. A waiver may be granted by a two/third affirmative vote of the members present at a regular business meeting.
2. Must own a Corvette.
3. Must submit a completed membership application along with a $20.00 non-refundable initiation fee to the Membership Committee person. This fee applies for single or married applicants. This must be done within 30 days of receipt of application to be considered for membership.
4. Must attend two business meetings and two events within six months of receipt of application. Following these requirements an applicant is eligible for membership.
5. At the time of membership application, prospective member shall provide proof of insurance that meets the Washington State Responsibility Insurance Act and a valid operator's license.
6. As a condition of membership, the applicant agrees to advise CGCC if a lapse or cancellation of insurance occurs or a loss of driving privileges. If in the event of either of the above, the membership can be terminated.
7. The applicant(s) may have a sponsor who is a current member in good standing.
8. The applicant(s) is considered a member of CGCC, and upon payment of dues (and only then) is eligible to purchase emblems.
9. The meeting and event requirements (ARTICLE III, Section I, Item A4) must be recorded by the Membership Committee chairperson or committee representative. It is the responsibility of the prospective member to have the meetings and events recorded.
B. Regular memberships are based on family units. The family unit can consist of a single member or a member with spouse (or significant other).
Section II: Lifetime Members
A. Requirements for lifetime membership shall be:
1. Member must have maintained continual membership in CGCC for a minimum of 25 years.
2. Member must have owned a Corvette for a minimum of 25 years
3. Must be a member in good standing with CGCC.
B. Members shall receive a Lifetime Membership, free of dues, for as long as member meets criteria listed in Article III Section I. Member will receive full privileges of regular membership.
Section IV: Non-Corvette Owners
A. A CGCC member who disposed of his/her Corvette is entitled to regular membership privileges for a period of one year from the time of sale of their Corvette. If they have not purchased another Corvette after a year and have paid dues for the entire year, there will be a refund for the remainder of the year and membership will be
terminated at that time. If they were a member in good standing when they purchased another Corvette, they can be reinstated into CGCC by a majority vote.
B. A member in good standing may request for their spouse/significant other the opportunity to be eligible for membership as part of their family unit. This individual must meet all other requirements of Article III, Section I with the exception of ownership of a Corvette. This will allow for said individual to be considered part of the family as per Article III, Section VIII.
Section V: Honorary Membership and Honorary Life Membership (Approved 14 March 2009)
A. Honorary membership in CGCC shall be restricted to those persons who are held in high esteem by members of CGCC, or who have performed outstanding services to CGCC, or who have been a regular member in CGCC, but presently do not own a Corvette. Honorary membership may be awarded by a two/third affirmative vote of the members present at a regular business meeting. The duration of this membership shall be for the remainder of the fiscal year.
B. An honorary member may become a regular member by satisfying Article III, Section I, Items 1, 2, 5, 6 and 8.
C. Honorary Life Membership in CGCC shall be restricted to those persons who are held in high esteem by members of CGCC, or who have performed outstanding services to CGCC and have previously achieved the level of “Lifetime Member”, per Article III – Membership, Section II, but no longer own a Corvette. Honorary Life Membership may be awarded by a two/third affirmative vote of the members present at a regular business meeting. The duration of this membership shall be for life.
Section VI: Termination of Membership
A. A membership may be terminated by a two/third affirmative vote of CGCC membership present initiated by any member who submits a motion at a regular business meeting. The vote shall be by secret ballot.
B. Membership will be terminated for non-payment of dues as per Section VIII.
Section VII: Resignation
A. A member may resign by directing a letter of resignation to the Board of Directors.
Section VIII: Privileges
A. Member(s) of a regular membership enjoy all privileges in CGCC. They shall include the right to vote, the right to hold office, the right to attend and participate in all business meetings, competitive events, social functions, and promotional, or fund raising activities.
B. Honorary members are entitled to all privileges except; to vote, to hold a Board of Directors position, or receive any discount entitled to a regular member.
C. Lifetime Members shall be entitled to free dues.
Section IX: Dues
A. Dues shall be $60.00 per year (12 months) for regular membership. The general membership may, by a majority vote at the November meeting, set the amount of dues for the following year.
B. Dues are due January 31. A 30-day grace period is allowed.
C. Members that allow their dues to become delinquent will be required to pay an additional late charge of $5.00. This situation shall cover one month, 30 day, period only. After which the delinquent member's name shall be removed from the membership rolls and mailing lists. After March 2, the member must reapply as a prospective member.
D. Members joining CGCC during the first six months of the year (1 January to June 30) will pay the full dues and those joining after June 30th will only pay half of the annual dues.
Section X: Leaves of Absence
A. A CGCC regular member in good standing who moves out of the area may continue membership by either:
1. Paying membership dues yearly and continue to receive the monthly newsletter.
2. Submitting in writing to the Board of Directors a leave of absence from the club. A leave of absence means they do not pay dues, and do not receive the monthly newsletter. Upon returning to the area, the member will be reinstated as a regular member of CGCC without having to go through initial membership requirements, or pay the initiation fee. They must still meet the regular membership requirements as stated in Article III, Section I, Item 1, 2, 5 and 8.
ARTICLE IV – OFFICERS AND COMMITTEE CHAIRPERSONS
The Board of Directors shall be made up of the four elected officers and all the Committee Chairpersons. The Board of Directors will meet monthly prior to the general membership meeting. The Executive Board is made up of the four elected officers (President, Vice President, Secretary and Treasurer).
Section I: President
A. Oversees and guides CGCC business and appoints pro-tem committee chairpersons.
B. Conduct proper meeting procedures.
C. Preside at all regular general membership and Board of Directors/Executive Board meetings and may call special meetings.
D. Only in cases where their vote would affect the results or where the vote is by ballot, should the President vote.
Section II: Vice President
A. Take the place of the President in his/her absence.
B. To assist the President in any manner delegated.
C. To assist and monitor all committees.
D. To assume the duties of the President if the President shall resign or otherwise be incapacitated to carry out the duties of that office until the President resumes those duties or until a new President can be elected.
E. Shall be the club Parliamentarian.
F. Shall publicly appoint a Sergeant-at-Arms (and assistants as NEEDED) prior to the start of each meeting/event to handle any disruptions in a professional manner. The Sergeant-at -Arms is defined as follows: The Sergeant-at-Arms, while working at a general meeting or event, shall be recognized as the authority in matters concerning order or safety. They shall be empowered to expel any person from the meeting/event and to keep order during the meeting/event. Instructions and request by the Sergeant-at-Arms are to be followed by all members and guests. All Sergeant-at-Arms personnel, while working a meeting/event, shall be responsible to the Vice President who shall in turn be responsible to the President.
G. Shall have the CGCC monetary records reviewed in accordance with Article IV, Section IV, Item C.
H. Shall provide Certificates of Appreciation for the Committee Chairpersons which will be awarded at the annual Christmas Party/Award Banquet.
Section III: Secretary
A. Take minutes at every regular monthly membership, Board of Directors and special meetings.
B. Handle all and any correspondence.
C. Maintain a current book of statutes which consists of all regulatory laws of CGCC. This includes maintaining the master copy of the CGCC By-Laws and CGCC Articles of Incorporation and incorporating all approved changes and revisions. Provide copies of the By Laws and Articles of Incorporation to the membership when requested. Preferred method of distribution is by Internet e-mail attachment and/or by having copies available at a monthly membership meeting.
D. Have custody of all papers belonging to CGCC which are not especially under the charge of any other officer.