Request for Disposal Approval- Finance, contracts and grants
As Head of this organisational unit I authorise the appropriate destruction of these records in accordance with the approved disposal authorities.
Name:Position:
Signature:Date:
Date: / Contents: / Disposal Code:Destroy records dated up to and including 31/12/2010 / Asset and money management
Cash books, ledgers, journals, bank statements, reconciliations, receipt and revenue records, requisition/purchase orders
annual and periodic financial statements, asset/equity management – approvals, asset identification, depreciation, evaluation, losses and write-offs, revaluations, transfers, valuations and verifications, banking accounts, investment and dividend statements, deposit/withdrawal records, electronic funds transfer (EFT) and international money transfers (IMT) transaction records, credit card usage, donations, payment records including invoices, user fee setting, royalties, client authorisation
/ 1099
Destroy records dated up to and including 31/12/2012 / Taxation
Business activity statements (BAS), certificates (includes electronic interface certificates), correspondence with Australian Tax Office (ATO) and Treasury, exemptions, external tax advice, fringe benefits tax (FBT)
goods and services tax (GST) records, payroll tax records, tax payment records including Pay as You Go (PAYG) / 1100
Destroy records dated up to and including 31/12/2010 / Budget
Approvals, budget statements, calculations and costings, forecasts, submissions, working papers / 1106
Destroy contracts expiring or terminating up to and including 31/12/2010 / Agreements and contracts – not under seal
Includes joint venture projects, superannuation trustee agreements, insurance policies, service level agreements, lease agreements and licences.
/ 1004
Destroy records with business action completed up to and including 31/12/2010 / Grant funds, subsidies and sponsorships – successful
Receipt and distribution of grant funds, subsidies and sponsorships successfully received, or distributed. Agreements, approvals, appeals, progress reports and applications. / 1113
Destroy records with business action completed up to and including 31/12/2014 / Grant funds, subsidies and sponsorships – unsuccessful
Appeal or review application, unsuccessful confirmations. / 1114
Disposal Code: Corresponding record number from the Schedule e.g. 1099Disposal Authority:GRDS As at 1 September 2016
Destruction Date:Destroyed by:
Please use a locked Confidential bin for destruction of official University records.
Please Email or forward this form to RAMS () once final destruction has been completed. This document is kept as a permanent record of the University.