Town of Greene

Town of GreeneINVITATION TO BID ON

2015 PAVING PROJECTS

The Town of Greene is seeking bids for its 2015 paving projects throughout the Town. Bid specifications are listed on the attached “2015 Paving & Roadwork Specifications”. These specifications shall form the basis for all Bid submittals. Contractors must provide proof of insurance and guarantee. All questions or comments concerning the Bid process, specifications, or to receive a Bid Packet, shall be directed to Charles Noonan, Town Manager, Town of Greene, P.O. Box 510, 220 Main Street, Greene, Maine 04236, (207) 946-5146.

Bids must be received at the Greene Town Office by 2:00 PM on July 7, 2015 at which time they will be publicly opened. All bids must be submitted on the “2015 Paving & Roadwork Bid Form” provided, signed and submitted in a sealed envelope and clearly marked “Paving Bids”. Awards will be made within 30 days of Bid Opening.

The Town of Greene reserves the right to accept or reject any and all bids, to negotiate the bids, to split bids and/or add or delete the scope of the bids and to take any action deemed in the best interest of the Town.

2015 Paving & Roadwork Specifications

General Specifications:

A. All bids must contain and include all equipment, labor and materials to satisfactorily complete the job in a timely fashion. All work will be done in strict accordance with Maine Department of Transportation Standard (MDOT) Specification Section 401. The 2014 Paving & Roadwork Bid Form that is enclosed must be used and filled out properly. Total price and tonnage requirement must be included as well as any hauling and placing of material.

B. All signage and traffic control or any preparatory work must be included in the bid price. This also includes sweeping of roads before shimming and/or tacking and fine grading of gravel roads. Successful Bidder shall ensure that all OSHA and MDOT safety requirements are met.

C. The Town of Greene reserves the right to eliminate, change or add on to the proposed projects without any change to the unit price. The Town of Greene reserves the right to waive any informalities or reject any or all bid proposals.

D. Specific schedule of dates of paving must be provided and adhered too.

E. All quoted thickness must be the compacted amount and all material must meet MDOT Standard Specifications.

F. The 2015 Paving & Roadwork Bid Form that is enclosed must be submitted and filled out properly. Total price and tonnage requirement must be included as well any hauling and placing of material.

G. All paved driveway entrances shall have a butt cut apron that matches into the existing pavement. Graveled driveways shall have a paved apron of 8 inches.

H. The Road Commissioner, or his agent, will take random samples to insure proper material and thickness are applied.

I. All Bidders are required to inspect, measure and otherwise familiarize themselves with the all aspects of the projects within the 2015

Paving & Roadwork Specifications prior to bidding.

J. Any questions or comments concerning the Bid Specifications or Projects shall be submitted in writing at least 5 days prior to the Bid submission deadline to the Town Manager, Charles Noonan, Town of Greene P.O. Box 510, Greene, Maine 04236. All responses will be returned in writing prior to bid submission.

K. INSURANCE AND LIABILITY:

The Contractor shall take all responsibility of the work and take all

precautions for preventing injuries to persons and property in or about

the work; shall bear all losses resulting to him/her on account of the

amount or character of the work or because the nature of the land in or on which the work is done is different from what was estimated or expected or on account of the weather, elements or other cause; and he/she shall assume the defense of and indemnify and save harmless the Town of Greene and its officers, agents and servants from all claims relating to labor and materials furnished for the work; to inventions, patents and patent rights used in doing the work; to injuries to any person or corporation received or sustained by or from the Contractor and his/her employees in doing the work, or in consequence of any improper materials, implements or labor used therein; and to any act, omission or neglect of the Contractor and his/her employees therein. The Contractor shall procure and maintain for the life of this Contract insurance of the types and to the limits specified below. Certificates of such insurance showing policies and adequacy of protection shall be filed with the Town Manager for his/her approval before permission to commence work will be granted.

L. Workmen's Compensation Insurance for all employees employed at the site of the project; and, in case any work is sublet, the Contractor shall require the sub-contractor similarly to provide coverage for the latter's employees unless such employees are covered by the protection afforded the Contractor; all coverage’s to be in accordance with State of Maine laws in effect and the requirements of the Industrial Accident Commission.

M. General Liability Insurance with minimum limits of liability for bodily injury in the amount of $500,000 combined single limit and minimum limits of liability for property damage in the amount of $100,000 combined single limit. General liability coverage shall include Owners' or Contractors’ Protective, Product and Completed Operations, Comprehensive, Explosion (X), Collapse (C), and Underground (U) coverage’s.

N. Automotive Liability Insurance with minimum limits of liability for

bodily injury in the amount of $500,000 for each occurrence and

minimum limits of liability for property damage in the amount of

$100,000. Automobile liability coverage shall include owned, hired and non-owned vehicles.

DISPUTE RESOLUTION COSTS AND EXPENSES:

In the event of any dispute between or involving the Town of Greene and Contractor, whether resolved by arbitration, litigation or some other mechanism of dispute resolution, in the event that the Town of Greene shall be a prevailing party, Contractor shall reimburse the Town for its attorney’s fee and costs reasonably incurred in connection with the resolution of the dispute.

ASPHALT ESCALATOR:

The Town of Greene has adopted Section 108 of the Maine DOT Paving Specifications.

SECTION 108

PAYMENT

108.4.1 Price Adjustment for Hot Mix Asphalt: For all contracts with hot mix asphalt in excess of 500 tons total, a price adjustment for performance graded binder will be made for the following pay items:

Item 403.206 Hot Mix Asphalt - 25 mm

Item 403.207 Hot Mix Asphalt - 19 mm

Item 403.208 Hot Mix Asphalt - 12.5 mm

Item 403.209 Hot Mix Asphalt - 9.5 mm (sidewalks, drives, & incidentals)

Item 403.210 Hot Mix Asphalt - 9.5 mm

Item 403.211 Hot Mix Asphalt - Shim

Item 403.212 Hot Mix Asphalt - 4.75 mm

Item 403.213 Hot Mix Asphalt - 12.5 mm (base and intermediate course)

Price adjustments will be based on the variance in costs for the performance graded binder component of hot mix asphalt. They will be determined as follows:

The quantity of hot mix asphalt for each pay item will be multiplied by the performance graded binder percentages given in the table below times the difference in price between the base price and the period price of asphalt cement. Adjustments will be made upward or downward, as prices increase or decrease.

Item 403.206: 4.8% Item 403.210: 6.2%

Item 403.207: 5.2% Item 403.211: 6.2%

Item 403.208: 5.6% Item 403.212: 6.8%

Item 403.209: 6.2% Item 403.213: 5.6%

Hot Mix Asphalt: The quantity of hot mix asphalt will be determined from the quantity shown on the progress estimate for each pay period.

Base Price: The base price of performance graded binder to be used is the price per standard ton current with the bid opening date. This price is determined by using the average New England Selling Price, as listed in the Asphalt Weekly Monitor.

Period Price: The period price of performance graded binder will be determined by the Town by using the average New England Selling Price, listed in the Asphalt Weekly Monitor current with the pay period ending date of the progress estimate. The maximum Period Price for paving after the adjusted Contract Completion Date will be the Period Price on the adjusted Contract Completion Date.

2015 Paving Specifications

Project Number Approximate Area* Material **

1. Quaker Ridge Rd. 18,480 ft. x 20 1 in. 9.5 mm/D Mix

2. Meadow Hill Rd (Shim as marked) 4,680 ft. x 22 ft.

3. Meadow Hill Road 4,680 ft. x 22 ft. 1.5 in. 9.5 mm/D Mix

4. Bull Run Rd. # 1 1,056 ft. x 21 ft. 1 in. 9.5 mm/D mix

5. Bull Run Rd. # 2 2,376 ft. x 21 ft. 1 in. 9.5 mm/D Mix

6. Barnard Cove Rd. 2,112 ft. x 20 ft. 1in. 9.5 mm/D mix

* All areas are approximate Bidders are responsible to ascertain area. Paving roadway areas are marked.

** All material specifications are in compacted inches

Bid Submission Form

Town of Greene 2015 Paving Bid Form

Project Number Bid Price

1. Quaker Ridge Rd. 1.5 in. 9.5 mm/D Mix