November 13, 2017
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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
GAINES – GRAHAM – KIEPER MACHAJEWSKI – KIMES – MCKINNON (by phone) – present
MALIGRANDA – absent
Guests: Attorney Mary Gaziano, Todd Weegens, Sally Bennett, Chad Insko, Lori Schultz, Dana Kiley, and Michele Kimes.
MR. KIMES disclosed he would have a conflict of interest with IX. E. 2. MRS. KIEPER MACHAJEWSKI said she might also have a conflict with the same item.
Item IX. Was moved to right after Public Comment. Item IX. D. 1 was removed. Item VII was removed, as the chairman was unable to attend. Item VI. D., E, and F were removed from the Consent Agenda as the Finance Committee was unable to meet before the meeting.
A motion was made by MR. KIMES, seconded by MR. GRAHAM to accept the agenda as amended. Motion carried on a voice vote.
A motion was made by MRS. GAINES, seconded by MR. GRAHAM to accept the consent agenda as amended. Motion carried on a unanimous roll call vote of those present.
PUBLIC COMMENT
No one requested the opportunity to speak.
COMMITTEE/DEPARTMENT REPORTS/REQUESTS
E. FINANCE COMMITTEE
1. The Budget process for 2018 has started.
2. Two responses were received to the RFP for the Employee Benefits
Package. One response was not complete. MRS. KIEPER MACHAJEWSKI and Mrs. Schultz met with CoyleKiley recently and discussed their proposal. Dana Kiley the President of CoyleKiley and Michele Kimes explained how their plan will work and answered questions. A motion was made by MR. GRAHAM, seconded by MRS. GAINES to enter into a contract with CoyleKiley to be the consultant for employee benefits going forward. Motion carried on the following roll call vote – GRAHAM – MCKINNON – GAINES – yes
KIEPER MACHAJEWSKI – KIMES – abstain
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3. The Board agreed that Attorney Gaziano should send a letter of default to Verizon for their nonpayment of the rental agreement.
The tax levy will be discussed at the Finance Committee meeting November 27th. They will let the Attorney know if there will be an increase of five percent so the Attorney can make the publication for a Public Hearing before our December meeting.
A. PUBLIC WORKS
1. Based on committee recommendation a motion was made by MR. MCKINNON to pay Civil Constructor’s invoice for seal coating $30,363.68 from line 01-42-513. Motion carried on a unanimous roll call vote of those present.
2. Planning for the Westfield Road/Soper Street drainage area is ongoing. Conversation with RRWRD continues.
B. VILLAGE ENGINEER
1. Mr. Weegens’ monthly report was provided in the Board packet.
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY
TEAM/WIPC
1. A motion was made by MRS. GAINES, seconded by MRS. KIEPER MACHAJEWSKI that the contract with CAM Music not be paid for 2018, as it is clear on its face that the contract is null and void if the 4th of July Family Festival is cancelled. This motion was set aside by MRS. GAINES and MRS. KIEPER MACHAJEWSKI.
A motion was made by MR. KIMES, seconded by MR. GRAHAM to cancel the 2018 4th of July Family Festival on the recommendation of the 4th of July Committee. Motion carried on a unanimous roll call vote of those present.
The previous motion was recalled for a vote. Motion carried on a unanimous roll call vote of those present.
2. The 2018 Community Development Committee meeting dates were provided.
The UDO is nearing completion. Mr. Weegens provided thumb drives to Board members to review. The Village Attorney was provided a hard copy for her review.
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D. VILLAGE ATTORNEY
2. The Attorney’s project list has been added to the packet and will be updated as needed.
F. POLICE
1. The Police Salary Survey was provided last meeting.
The Village was well represented at the visitation and funeral for Officer Jamie Cox.
G. ADMINISTRATION TEAM/CLERK
1. A motion was made by MRS. GAINES, seconded by MR. GRAHAM to accept the dates for the 2018 Regular Board meetings as presented. Motion carried on a voice vote. (see attached listing)
H. PRESIDENT
1. The President’s Report was provided in the Board packet.
2. Attorney Gaziano, based on the request of the Board, will provide Notice of Intent to Meridian Pointe that the Village plans to spend no money for the resources in the area.
3. The Board requested more information on the IMLRMA Intergovernmental Cooperation Contract including copies of previous signatures of agreement.
4. There was no vote taken on the IMRF Executive Trustee Election.
5. The Village Water Department received the IDPH Fluoridation Award again this year – great job Mr. Insko.
6. The small communities will have input as well as the large at the Regional Planning Council.
7. The RAEDC Annual Dinner is this Wednesday evening, November 15, 2017.
8. The 2018 Zoning Board Meeting dates were provided.
9. Upcoming Meetings:
Public Works Committee December 4, 2017 at 5:30 p.m.
Police Committee November 29, 2017 at 5:30 p.m.
Finance Committee November 27, 2017 at 5:00 p.m.
November 13, 2017
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Community Development December 13, 2017 at 5:00 p.m.
UDO TBD
Liquor Commission TBD
Errant Water Subcommittee December 11, 2017 at 6:45 p.m.
Admin Team TBD
WIPC January 17, 2018 at 5:00 p.m.
Pecatonica Prairie Path December 15, 2017 at 9:30 a.m.
NEW BUSINESS
The President, on behalf of Scott Bloomquist, asked the status of naming the street after Ron Ferguson. Mr. Insko said he thought there was a response needed from the School District.
A motion was made by MRS. GAINES, seconded by MR. GRAHAM to adjourn at 8:32 p.m. Motion carried on a voice vote.
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Sally Jo Huggins, Village Clerk
Approved December 11, 2017