Reporting to: HR Manager
Location: Based at our Norwich Offices
Salary Range: On Application
Job Description
Background: The Site Maintenance & Facilities Co-ordinator will bethe first point of contact for all things related to the two Norwich based sites with respect to infrastructure and the supporting services required.
Job Purpose:The primary focus of role will be responsible for co-ordinating, managing and implementing the necessary site facilities and operational services such as security, building and equipment maintenance, contractors,utilities etc required to keep the sites running smoothly.
Main duties:
- Inspecting buildings’ structures to determine the need for repairs and renovations
- Carry out general maintenance tasks and building repairs when necessary
- Plan and co-ordinate all installations,renovations and refurbishments from a practical perspective in terms of allocating and managing space within buildings in consultation with the Director Team
- Oversee and agree Service Contracts with providers for services including, security, plumbing, electricians, office cleaning, external window/gutter cleaning, heating, waste removal, air conditioning, equipment etc
- Supervise and co-ordinate the appropriate specialist tradesman/contractors on site with respect to servicing of equipment and more complex refurbishment projects
- Purchase and erect additional office equipment such as desks/chairs when required
- Managing the upkeep of equipment and supplies to meet Health & Safety standards
- Support the Health & Safety Co-ordinator with site health & safety tasks when required to ensure the site complies with government regulations and environmental, health & safety standards
- Review utilities consumption ensuring there is no disruption to the business while striving to minimise costs
- Ensure that basic facilities such as water, heating, boilers and electricity are well maintained and co-ordinate services and repairs when required
- To manage the site security process for both Norwich sites including the upkeep/programming of Burglar Alarms and being the on-call first point of contact. Managing the Key register and allocation of building keys to new staff and Contractors. Ensure CCTV is maintained on-site.
- To ensure that the Fire Alarms are maintained, checked and tested in consultation with the Health & Safety Co-ordinator.
- Arrange site signage and undertake general maintenance e.g smoking shelters/bike shed etc
- Support the Health & Safety co-ordinator with additional insurance policies for the site
- To undertake vehicle checks on company vans and co-ordinate any maintenance/services that are required
- Ensure the appropriate licences are renewed/purchased on behalf of the company e.g.TV, PRS, Operators licence etc
All Production Bureau Limited employees are responsible for:
- Working to the policies of Production Bureau Limited
- Promotion of equal opportunities and respecting diversity within all aspects of their work
- Complying with all Health and Safety regulations and promoting a safe working environment.
- Carrying out additional duties where appropriate which may be allocated from time to time by the Board of Directors.
Requirements
Essential Criteria = (E) Desirable Criteria = (D)
Qualifications/Skills:
Good PC skills (E)
Administrative and organisational skills (E)
Ability to problem solve using initiative (E)
Excellent communication skills (E)
Experience:
General understanding and practical experience of maintenance tasks which could include plumbing, painting, electrical, grounds maintenance etc (E)
A multi-tasker who has the ability to prioritise their day and manage own workload (E)
Experience of co-ordinating tradesman with some experience of sourcing and negotiating service contracts (D)
A working knowledge of Health & Safety practice such as electrical safety, working from heights, vehicle movements, etc (D)
Attributes:
Physically able to undertake manual handling activities, stretching and some work at height (E)
A positive and flexible approach to work with an ability to react to changing priorities (E)
Approachable and professional character (E)
A proactive and self motivated approach to their own development and that of the role (E)
To be able to work autonomously(E)
A proactive team member within Pb engaging professionally with internal staff, external clients and suppliers (E)
Full driving license (E)