STIR Education-Administrative Officer, Uganda

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Job Title / Administrative Officer, Uganda Office, STIR Education
Job Location / Kampala. Uganda
Nature of Employment / Contractual– 1 Year Contract[may be extended purely on the basis of performance and organizational requirements]
Nature of Job / Functional Support
About STIR Education / Over the last decade, substantial progress has been made across the developing world in improving access to education. Yet such improvements in access and resources have not been matched with an equivalent increase in education quality and outcomes. Over three hundred million children across the developing world are now in school but simply not learning. Adults are responsible for this crisis, not children. We know that the single biggest determinant of a child’s success in school – and therefore in future life – is the quality and commitment of his or her teacher.
At STIR, we have been developing a model that empowers teachers to fundamentally re-imagine their role in leading change in their classrooms, schools and the wider education system. We start with the ‘bright spots’ – identifying teachers who have even a small, initial spark of commitment and innovation – and use recognition, peer pressure, soft incentives, certification, (offline) social networking and cross-sector partnerships to bring about a teacher-led movement for change within the existing system.
Our vision is therefore two-fold:
1. To build a movement of teacher changemakers who develop innovative micro-solutions (‘micro-innovations’), implement effective practices, and influence peers and policy makers – all to improve children’s learning.
2. To catalyse a surrounding ecosystem of partners – from NGOs,
government and the private sector – to support and sustain this movement of teacher changemakers.
Duties and Responsibilities / The Administrative Officer will be based in the Kampala office of STIR Uganda, and report into the Country Director. The role will support in the administrative duties of running the office in Uganda, and provide administrative support to all programmes teams.
·  Assisting the Uganda Director, and other Programmes Teams,in day today office function and other organisation work
·  Manage front office including telephone calls, attendance & leave records of staff
·  Develop and maintain effective filing system of office records (Courier register, Asset register, Attendance register, Staff Movement register, Visitors register etc)
·  Providing support in Domestic/International Logistics & travel arrangements to be made as per requirements
·  Overseeing the maintenance of all office equipment and liaising with external agencies for AMCs of office assets, if any
·  Providing support in organising meetings, workshops and other events
·  Overseeing the day to day admin functioning on a regular basis
·  Supporting and coordinating with the UK and India Offices as and when required for eg. in leasing of office premises, arrangement of infrastructure for the offices as required
·  Ensuring that necessary documentation/records maintained by admin department are complete
·  Support the team in scanning the documents, and records of all financial transactions
·  Coordinate and support the Uganda team members in timely submission of their claims
·  Ensure that all claims/expenses are as per the STIR approved policy and authorised by the line managers
·  Provide support during internal/external audit functions
·  Any other work as may be assigned by the Line Manager from time to time.
Reporting to / Uganda Director
Skills and Competencies / ·  Energy and dynamism to work in a fast-paced, high impact work environment
·  Willingness to take ownership of tasks, and work under strong sense of personal initiative
·  Have good interpersonal and communicational skills
·  Good command over English &Luganda, both written and verbal
·  Have proficiency in MS Office, especially Excel and Word
·  Have excellent organising and coordination skills
·  Possess high degree of efficiency and willingness to work under pressure
·  Be willing to travel
·  Diploma/certificate in Office Management, Secretarial training etc., will be an added advantage – but is not a requirement
Travel / As per role requirement – STIR Uganda works across 20+ districts in Uganda, and support might be needed by programmes team
Salary & Benefits / Approx: 18,000,000 UGX per annum (1,500,000 UGX per month, before tax).
Salary is taxed at national rates.
Employee also will receive annual medical insurance as a benefit.
To apply / Please send a copy of your CV (no longer than 2 pages) and a cover letter (no longer than one page) explaining why you would like to work at STIR Education under the email subject line of “Administrative Officer Uganda” to:

Only short listed applicants will be contacted.
Last Date for Receiving Application / 21.11.14