1

FACULTY OF HUMANITIES POSTGRADUATE ONE-STOP FORM
v6 (2017.01.23)

Instructions:

  1. Type, do not handwrite.
  2. Type only in the white blocks.
  3. Please sign the last page.
  4. Submit the WORD version of this document, not a PDF scan.
  5. Please attach supporting documents as required.
  6. All submissions should be made to Karin du Plooy by the agenda closing date of the HDC meetings.

Return to top

Please complete this table in full.

Student’s surname
Student’s initials
Student number
Date of first registration / Year / Month
Department
Supervisor
Co-Supervisor(s)
Has the UJ Supervisor-Student Agreement been signed?
Non-assessing chair
Qualification / Minor Dissertation / Dissertation / Thesis
Title of study

Check the boxes for what you are applying

(You may mark more than one block)

Note: the items in the table below are hyperlinked to the relevant place in the form. Similarly, the ‘Return to top’ texts below each block return to this position.

  1. Change of Title

  1. Change of Supervisor

  1. Putting Studies in Abeyance

  1. Extending Studies

  1. Nomination of NAC and Assessors

  1. Nomination of Additional Assessor or Expert Advisor

  1. Permission to Submit for Assessment

  1. Confirmation of Corrections Made

  1. Permission to Submit Final Minor Dissertation/Dissertation/Thesis

  1. CV & Laudatio (for doctoral theses only)

  1. Signatories

Change of Title

Note: Changes to the title of a doctoral thesis must be approved by Senate HDC.

Original title
Proposed new title
Motivation for title change

Return to top

Change of Supervisor

Proposed new supervisor
Proposed new co-supervisor
Motivation for supervisor change
What actions are being taken to facilitate a smooth transition?

Return to top

Putting Studies in Abeyance

Abeyance start date / Year / Month
Abeyance end date / Year / Month
Supervisor’s motivation for abeyance

Please attach a signed motivation from the student that details (1) what progress has been achieved to date, (2) why the abeyance is required and (3) how the student intends to complete the degree after the abeyance within a reasonable time period.

Return to top

Extending Studies

Students who exceed the maximum duration for their degree will be automatically F7ed. They must then appeal the decision by writing a letter of motivation to their supervisor (see details below) and the supervisor must endorse and motivate the student’s extension. An extension is for one year, however, doctoral students can apply for a second year, and all motivations for extensions will be considered.

Proposed extension date / Year / Month
Supervisor’s motivation for extension

Please attach a signed motivation from the student that details (1) why satisfactory progress has not been achieved and (2) how the degree will be completed within the requested time period.

Return to top

Nomination of NAC and Assessors

Please ensure that the NAC is indicated in the block at the top of the form.

Please attach full (not abbreviated) CVs of each assessor.

Due dates for nominations are the same as for Faculty HDC proposals.

Assessor 1: Title, Initials, Surname
Institution
Telephone (W) / Telephone (Cell)
Telephone (H) / Fax
Physical address to which report must be couriered
Email
Willing to receive digital copy? / Word / PDF / No
Motivation if not an academic
Assessor 2: Title, Initials, Surname
Institution
Telephone (W) / Telephone (Cell)
Telephone (H) / Fax
Physical address to which report must be couriered
Email
Willing to receive digital copy? / Word / PDF / No
Motivation if not an academic
Assessor 3: Title, Initials, Surname
Institution
Telephone (W) / Telephone (Cell)
Telephone (H) / Fax
Physical address to which report must be couriered
Email
Willing to receive digital copy? / Word / PDF / No
Motivation if not an academic

Return to top

Nomination of Additional Assessor or Expert Advisor

Please attach full (not abbreviated) CV of the additional assessor or advisor.

Due dates for nominations are the same as for Faculty HDC proposals.

Additional Assessor/Advisor:
Title, Initials, Surname
Role / Assessor / Advisor
Institution
Telephone (W) / Telephone (Cell)
Telephone (H) / Fax
Work address
Email
Willing to receive digital copy? / Word / PDF / No
Motivation if not an academic

Return to top

Permission to Submit for Assessment

We, as supervisor and non-assessing chair, give permission for the minor dissertation, dissertation or thesis specified above to be submitted for assessment and declare that the submitted copies of this study can be dispatched to the approved assessors for assessment purposes.
We, as supervisor and non-assessing chair, certify that the minor dissertation, dissertation or thesis has been screened through Turnitin (or another suitable programme or process), that no plagiarism was detected and that the Turnitin report is included with the submission.

Mark the box with an ‘X’ to indicate permission to submit and certification of plagiarism screening.

Return to top

Confirmation of Corrections Made

We, as supervisor and non-assessing chair, declare that the corrections and amendments to the minor dissertation/dissertation/thesis as recommended by the assessors have been made.
A letter specifying the corrections and amendments made is attached.

Mark the box with an ‘X’ to indicate confirmation and documentation of corrections made.

Please attach a letter from the student detailing what corrections have been made.

Return to top

Permission to Submit Final Minor Dissertation/Dissertation/Thesis

We, as supervisor and non-assessing chair, declare that the copies of the minor dissertation/ dissertation/ doctoral thesis being submitted to the Faculty Office are copies of the finally corrected version of the study.
For doctoral theses only, we, as supervisor and non-assessing chair, declare that an accredited research output has already been published or a copy of a research output ready to be submitted for publication has been submitted to the supervisor

Mark the box with an ‘X’ to indicate permission to submit final thesis.

Return to top

CV & Laudatio (for doctoral theses only)

CV (no more than 100 words)
Laudatio (no more than 200 words)

Return to top

Signatories

Either insert a scanned signature, or merely write your name in the appropriate block.

Supervisor / Co-Supervisor / Non-Assessing Chair
or HOD

Return to top