Universitycollege of Medical Sciences

UNIVERSITYCOLLEGE OF MEDICAL SCIENCES

GTBHOSPITAL, SHAHDARA, DELHI – 110095

DBT funded Project entitled “Role of post prandial lipaemia in the development of type 2 diabetes mellitus (T2DM) and related macrovascular disease”

Department of Medicine

Sealed bids are hereby invited for the supply and installation of following item (specifications as per Annexure I).Bidder will ensure that their bid , complete in all respects so as to reach at the address - Dr. S V Madhu, Principal Invesitgator, Endocrine & Metabolic Lab, R.No. 536, Lab Medicine Block,(Near Blood Bank)GTBHospital, Shahdara, Delhi– 110095, before __28.09.2011__

Bench topRefrigerated centrifuge

All rates should be typed or written by ink.

While submitting the bids, information with regard to the following may also be given:-

1. Intrested biddershould submit their bids in two parts duly sealed in separate envelops ;- Part – I Technical Bid in one sealed envelope and Part – II Price Bid in other sealed envelope. Both the sealed envelops should then be put in one outer cover and all the three envelopes also subscribed as bid for the supply of Bench top Refrigerated centrifuge.

Envelope Part- I (Technical Offer):The Technical offer should be complete in all respects and contain all information asked for, except prices.

Envelope Part - II (Price Bid):The Price Bid should give all relevant price information as per Annexure II, Annexure II – A and II – B. The Bid Form must be filled in completely, without any errors, erasures or alterations. The Commercial offer must not contradict the technical offer in any way.

2. Earnest Money DepositEMD of Rs. 20,000/- (Rupees Twenty thousandonly) in the form of Bank Guarantee in favour of “The Principal, University College of Medical Sciences”, payable at Delhi valid for a period of 60 days beyond the bid validity period (i.e. valid for 180 days from the date of opening of the Technical bid) shall be submitted along with the technical bid, failing which the bid will be rejected.

In case the successful bidder withdraws his offer within the validity of bid or before entering into the contract within the bid validity period, his EMD will be forfeited. The bidder will have no right to claim for refund of the EMD.

In case of successful bidder does not honour his commitment within the validity of bid and back out after placing the order with him, the EMD will be forfeited.

The EMD will be returned to the successful bidder after receipt of Performance Security along with the order acceptance from him.

The EMD will be returned to the unsuccessful bidders within One month after placing the order with the successful bidder.

No interest will be paid by UCMS on the EMD amount.

3. Comprehensive onsite warranty for 3 years covering all parts & labour charges free of cost from the date of satisfactory installation and commissioning/acceptance of the equipment by the UCMS. During the warranty period, the bidder will have to undertake comprehensive maintenance of the entire hardware, hardware components, systems software, equipment and accessories (including 3rd party software, if any) supplied by the bidder at the places of installation of the equipment. No claim whatsoever shall be on the purchaser for the replaced parts/goods thereafter. No Traveling allowance or transportation cost will be paid by the purchase during the warranty period.

The bidder warranty that the goods supplied under this contract are new, unused and of the most recent or current model and they incorporate all recent improvements in design and materials.

The entire warranty certificate must be handover to the Principal InvestigatorUniversity College of Medical Sciences.

The bidder shall be fully responsible for the manufacturer’s warranty for the equipment, accessories, spare parts etc. against any defects arising from design, material, manufacturing, workmanship, or any act or omission of the manufacturer/ bidder or any defect that may develop under normal use of supplied equipment during the warranty period. This shall also be applicable for any third party tools, software, components which are integrated by the bidder and offered as part of the solution.

Warranty shall not become void even if University College of Medical Sciences and other supplemental hardware from a third party and installs it with/in these machines. However, the warranty of the OEMs will not apply to such hardware items installed. Besides the above, the bidder will have to confirm the terms and conditions of warranty in Annexure III.

The bidder shall also be responsible to ensure adequate regular supply of spare parts needed for a specific type of machinery and equipments whether under their annual maintenance and repairs rate contract or otherwise.

4. Security Deposit - the selected vendors shall furnish a Performance Guarantee of 10% of the cost of the purchase order in the form of Bank Guarantee issued by a Scheduled Bank within Thirty (30) days from date of the issue of the Purchase Order as per the Annexure – IV. The performance guarantee shall remain valid till 90 days after the Warranty period.

In case the successful bidder fails to provide satisfactory service during the warranty/Contract period or found violating bid’s term and conditions, the Performance Guarantee will not be returned.

Performance Money will be released without any interest to the bidder on completion of the bidder’s all contractual obligations including the warranty obligation & after receipt of bidder bank guarantee for CMC security in favour of “The Principal, UniversityCollege of Medical Sciences” as per Annexure – IV.

5.Irrevocable comprehensive annual maintaince after expiration of warranty period per annum.The bidder shall enter into Annual Comprehensive Maintenance Contract with University College of Medical Sciences, 3 (three) months prior to the completion of Warranty Period. The CMC will commence from the date of expiry of the Warranty Period.

6.Period by which the supply can be made, if an order is placed.

7.The items should be delivered at the college premises, shahdara, Delhi-95 free of cost. No freight charge will be paid.

8. The complete literature on the same item must be enclosed.

9. VAT should be shown separately.

10. The rates quoted will be binding for a period of one year and supplies will be subject to the approval of undersigned.

11. UPS compatible with equipment

12. Undersigned reserves the right to accept the quotations in part / full or reject them even if they are lowest.

13. In case of imported item the FOB and CIF should be indicated as well as clearing charges and agency commission in Indian rupees.

Dr. S V Madhu

Principal Invesitgator

Annexure I

Bench top refrigerated centrifugation system specifications

Compact benchtop refrigerated centrifuge.
Programmable
Display should show speed, RCF, Time and temperature.
Short accelerating and breaking time.
Equipped with automatic electronic recognition and imbalance sensor for prevention of over speeds.
System should have a maximum capacity of 1.5 to 2 liters.
System should be able to accomodate both swinging bucket rotor as well as fixed angle rotor.
System should be able to accommodate swinging bucket rotor for RIA application with maximum speed ≥ 4000 rpm and G force 3900 with at least 100 RIA tubes (12x75mm) capacity. Adaptor for 15ml, 50ml, 7ml, 1.5ml, 0.5ml , 5ml, 180ml should also be available.
System should be able to accomodate fixed angle rotor(Capacity-30 x 1.5ml,6x50ml,10x15ml,6x85ml,8x50ml,10x10ml). Adaptor for 0.25ml/0.45ml and 0.50ml/0.75ml should also be available.
Rotors should also have facility for working with application such as Blood Sample preparation, Lysates/Homogenates etc.
Temp set range: ≤ -9 degree C to +40 degree C.
Operating Temperature: +2 degree C to +40 degree C.
Low sample temp should be maintained at maximum speed.
Drive: brushless induction
Run time: upto 10 hours
Low noise level: <58 dBA
RS-232 interface
Lid opening should be in upward direction
System should conform to biosafety norm standards.

20. Electrical:220-240V, 50/60Hz.

Annexure – II

PRICE BID

A) PRICE BID FOR DOMESTIC GOODS OR GOODS OF FOREIGN ORIGIN LOCATED WITHIN INDIA

1 / 2 / 3 / 4 / 5 / 7
S.No. / Brief Description of Goods / Make and
Model No. / Country of Origin / Quantity (Nos.) / Price per unit (Rs.) / Total Price (at Consignee Site) basis
(Rs.)
5 x 6
Ex - factory/ Ex -warehouse /Ex-showroom /Off - the shelf
(a) / Excise Duty (if any) [%age & value]
(b) / Sales Tax/ VAT(if any) [%age & value]
(c) / Packing and Forwarding charges
(d) / Inland Transportation, Insurance for a period including 3 months beyond date of delivery, loading/ unloading and Incidental costs till consignee’s site
(e) / Incidental Services (including Installation & Commissioning, Supervision, Demonstration and Training) at the Consignee’s site
(f) / Unit Price (at Consignee Site) basis
(g) =a+b+c+d+e+f

Total Tender price in Rupees: ______

In words: ______

Note: -

Delivery Period:-
Warranty Period:-
If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail.
The charges for Annual CMC after warranty shall be quoted separately as per Annexure – II - B

Name______

Business Address______

Place: ______Signature of Bidder ______

Date: ______Seal of the Bidder ______

Annexure – II “A”

PRICE BID

B) PRICE BID FOR GOODS TO BE IMPORTED FROM ABROAD

1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9
S.No. / Brief Description of Goods / Make / Model / Country of Origin / Quantity (Nos.) / Price per unit (Currency) / Total CIF at new Delhi Airport
(F) = c+d+e / Total Price
(G) 6X 8
Ex-works value
(a) / Discount if any
(b) / Total Ex-works value
(a-b)
(c) / Packing Forwarding & FOB Charges
(d) / Air Freight & Insurance Charges
(e)

** To be paid in Indian Currency (Rs.)

Total bid price in foreign currency: ______

In words: ______

Note: -

Period of Delivery:-
Period of Warranty:-
If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail.
The bidder will be fully responsible for the safe arrival of the goods. All other terms and conditions are accepted as per the bid documents.

Name______

Business Address______

Place: ______Signature of bidder ______

Date: ______Seal of the bidder ______

Annexure –II- ‘B’

PRICE BID

C) PRICE SCHEDULE FOR ANNUAL COMPREHENSIVE MAINTENANCE CONTRACT AFTER WARRANTY PERIOD

1 / 2 / 3 / 4 / 5
S. No. / BRIEF DESCRIPTION OF GOODS / QUANTITY.
(Nos.) / Annual Comprehensive Maintenance Contract Cost for Each Unit year wise*. / Total Annual Comprehensive Maintenance Contract Cost for 5 Years
[3 x (4a+4b+4c+4d+4e)]
1st / 2nd / 3rd / 4th / 5th
a / B / c / d / e

* After completion of Warranty period

NOTE:-

In case of discrepancy between unit price and total prices, THE UNIT PRICE shall prevail.
The cost of Comprehensive Maintenance Contract (CMC) which includes preventive maintenance including testing & calibration as per technical/ service /operational manual, labour and spares, after satisfactory completion of Warranty period may be quoted for next 5 years on yearly basis for complete equipment and Turnkey (if any).
The cost of CMC may be quoted along with taxes applicable on the date of Bid Opening. The taxes to be paid extra, to be specifically stated. In the absence of any such stipulation the price will be taken inclusive of such taxes and no claim for the same will be entertained later.
Cost of CMC will be added for Ranking/Evaluation purpose.
The payment of CMC will be madeas per clause as per terms of the payment given in the bid.
The uptime warranty will be 98 % on 24 (hrs) X 7 (days) X 365 (days).
All software updates should be provided free of cost during CMC period.
The stipulations in Technical Specification will supersede above provisions
The supplier shall keep sufficient stock of spares required during Annual Comprehensive Maintenance Contract period. In case the spares are required to be imported, it would be the responsibility of the supplier to import and get them custom cleared and pay all necessary duties.

Name______

Business Address______

Place: ______Signature of Bidder ______

Date: ______

Annexure III

Warranty Compliance Statement

To,

The Principal,

UniversityCollege of Medical Sciences,

DilshadGarden,

Delhi – 110095

Bid Ref. No.______

Date:-______

Due Date:-______

Sub:-Bid for the Supply & Installation of “benchtop refrigerated centrifuge

Dear Sir,

This bears reference to our quotation Ref______Dated ______.

We warrant that everything to be supplied by us shall be brand new, free from all defects and faults in material, workmanship and manufacture and shall be of the highest grade and quality and consistent with the established standards for materials specification, drawings or samples if any, and shall operate properly. We shall be fully responsible for its efficient operation.
Further, during the downtime, we shall provide at our cost, hardware and system software so as to keep the system working.

Yours faithfully

(Name & Designation)

Date :

Annexure – IV

BANK GUARANTEE FORM FOR PERFORMANCE SECURITY/CMC SECURITY

To,

The Principal,

UniversityCollege of Medical Sciences,

DilshadGarden,

Delhi – 110095

WHEREAS ______(Name and address of the supplier) (Hereinafter called “the supplier”) has undertaken of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of.______(Amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contact and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the contact to be performed there under or of any of the contact documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid up to 36 (thirty six) months from the date of Notification of Award i.e. up to ______(indicate date)

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(Signature with date of the authorized officer of the Bank)

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Name and designation of the officer

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Seal, name & address of the Bank and address of the Branch