FY 2014-15 Status Quo Operating Budget
Preparation Instructions
The FY2015 *DEFINE Budget Update Document (BUD) Preparation Procedures
The *DEFINE electronic Budget Update Document (BUD) preparation guide is now available on the WEB at http://www.uta.edu/policy/public/budget/ppt/bud.pptx.
The Budget Office has updated your salary rosters for any salary changes that were made to the original FY 2014 salary rates. You may create the FY 2015 electronic Budget Update Documents (BUDs) for your budget unit, on or after March 10, 2014. To get a list of the FY 2014-2015 BUD documents for your department, go to the HRMS BUD system, click on Budget Group, and then click on Status. Enter your unit code (ex. 1205000) in the blank and click Go. You can download the list to EXCEL. You can also view and print (if necessary) you’re created BUD documents within the BUD system.
Please review and correct any discrepancies in current year rates when you create the FY
2015 electronic Budget Update Documents (BUDs) for your budget unit. The faculty, chair, and associate chair supplements for FY 2015 have been added to the BUD documents by the Budget Office. Please verify and check all supplements. For the Status Quo Budget, current FY 2013-14 adjusted salary rates should be used for those individuals whose faculty, administrative and professional (A&P), or classified appointments will continue into FY 2014-15.
All 2014-2015 unfilled faculty lines that were not committed to a faculty member on leave or on administrative assignment will be consolidated into the instructional reserve account. The Provost must approve any allocation from this reserve in advance.
Auxiliary Enterprise. Designated Fund, Service, and Revolving Fund Budgets
Income estimates, debt payments and all transfers should be included as in the past. These estimates should be realistic and based on historical operations, current trends and price changes. Use the GB commands in the "DEFINE" accounting system to verify and determine income earned by a department. The Office of Budgets and Financial Planning must verify these estimates before expenditure recommendations can be approved.
Ending balances at August 31, 2014 must not be used to cover FY 2015 expenditures. Do not reflect FY 2014 estimated ending balances on the Budget Update Documents for FY 2015 unless you have received permission to do so from the Provost or President. Account Managers are responsible for monitoring their accounts during the fiscal year and making adjustments to expenditures when incomes are not being earned.
80% of the estimated FY 2015 enhanced designated tuition income has been allocated to the Deans' enhanced designated tuition accounts. Since only 80% of the estimated enhanced designated tuition is budgeted in the initial FY 2015 budget, there will be a final adjustment to allocate actual dollars earned after the spring and/or summer 2015 terms.
Estimated Fringe Benefits for FY 2014-15
Please review your fringe benefit accounts. They must be reviewed and recalculated carefully to ensure that you have sufficient funds. Estimated fringes may be reviewed using the table located on the Web at http://www.uta.edu/policy/public/budget/doc/fringe.pdf. This table should be used to estimate fringe benefits for 2014-15. The insurance state premium sharing rates for FY 2015 are estimated by UT System to increase 8%. Benefit eligible employees appointed less than 99.95% time will only receive one half of the premium sharing listed above.
The Salary Level above should include longevity, hazardous duty, and university salary supplement pay amounts for eligible employees. Longevity pay amounts should also be adjusted to provide for increases in longevity pay at the rate of $20 per month for each two years of state service, up to a maximum of $420 per month.
Remember that sufficient income must be available to cover all estimated expenditures. Overdrafts cannot be budgeted. Important budget due dates can be found on the Web at http://www.uta.edu/policy/public/budget/doc/obc.pdf.
Questions should be referred to the Office of Budgets and Financial Planning (2- 5500) or Sandy Elliott (2-2299) in the Provost Office.