April 5, 2017-CONTINUED APRIL 11, 2017 Gathering Place, Regina, SK
Present: Chief: Elsie Jack
Councilor: Morris Pasap Kurt Adams
Shawn Spencer (April 11-A) Eric Hassler
Barret Prettyshield (April 11-A) Sheryl Thomson
Director of Finance: Sergey (April 11-A)
Director of Human Resources: Darcy Tourangeau (April 11-A)
Director of Operations: Bernie Petit
Councilor Shawn Spencer/Barret Prettyshield were absent due to miscommunication regarding the meeting time and location. Councilor Shawn Spencer attended the Election Act Meeting.
CALL TO ORDER:
With a quorum being present, Chief Elsie Jack called the regular meeting to order at 10:30 a.m.
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Opening Prayer-Kurt Adams
MINUTES:
ADAMS K/HASSLER E: That the agenda be adopted for April 5, 2017. Additions-Jim Tanner; TransCanada Community Liaison; Cypress Hills Youth Alliance; Al Brabant delegate 2:00 p.m.
-CARRIED-
: The minutes of February 23, 2017 has been read and accepted.
-MOVED TO APRIL 21, 2017
ADAMS K/PRETTYSHIELD B: The minutes of March 17, 2017 have been read and adopted.
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DELEGATES:
TLE-Renault; Deanna; Kimbal Permits have increased in lease/permit rates
Projected revenue is approx. $700,000.00. There
are approximately 10-15 permits to sign. It was
agreed in 2016 to continue TLE trustee’s
authority to administer TLE reserve status lands
until April 30, 2017. As of May 1, 2017, the
reserve status lands will be administer by
independent administration/trust. $1134 for
crop insurance on hay lands.
PRFA Project-an extension was requested for
Insurance. The buildings were estimated to
have a value of $13,706,370.00. Adjustment for
contents and replacement costs will be
calculated once possession has taken place.
Aquistion costs will require a separate BCR to
request the Federal Gov’t to cover costs. There
will be a tax adjustment.
returned from the lawyer and the band will be
required to purchase the entire year’s taxes this
fiscal year.
BRABANT LAW-AL BRABANT Lands designation documents are prepared. 6
designation votes will be included to include the
original Reserve land base. Previous designation
was only with Shackleton in 2005 and was
limited for oil and gas. The new designation
would be an all-encompassing to include
oil/mining/surface/mineral/gas. Action required
is to how to grandfather the Shackleton
designations into the new designation process.
UNFINISHED BUSINESS:
017-04-001 FSIN TREATIES TOURNAMENT PASAP M/PRETTYSHIELD B:As per the informal
meeting of Chief and Council on March 28,
2017, that the Band will fund the entry fees,
travel, meals and the rooms for youth (under
18). Adults will not be funded for this
tournament.
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017-04-002 RBC ONLINE BILL PAYMENT PASAP M/ADAMS K:That the RBC Express
AUTHORIZATION Service Administrator (online banking)
appointment will be Sheryl Thomson and
Sergey Hovasapyan.
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017-04-003 RBC BAND CREDIT CARD SPENCER S/HASSLER E: That Chief & Council signed the agreement for a Band Credit Card limit for $10,000.00. Monthly bank/credit card statements from Health and Band Administration will be presented monthly to Chief & Council. A Credit Card policy will be drafted and added to the Finance Policy.
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017-04-004 FINANCE PORTFOLIO PRETTYSHIELD B/SPENCER S: That all council will be assigned to the Finance Portfolio.
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017-04-005 PFRA INSURANCE ADAMS K/HASSLER E: That the funds required to insure (acquisition costs) for the PFRA buildings and lands be requested from TLE Trust Fund.
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017-04-006 LEGAL COUNSEL ADAMS K/PASAP M:That Brabant Law Firm will be appointed Legal Counsel pertaining to the Ivan Thomson Sr. Matters
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CORRESPONDANCE
INAC-4058-2-378-Clothing Allowance INAC-4208-378-16.17.1862-Request for Indian Moneys
Nakoda Industrial-GST Registration On-Reserve Education Surveys
First Nations Trust Release Ministry of Ag-Duty to Consult-Tullmet
Notice to Comply-Shackleton Health Canada-ADI Year Plan Approval
Sask Pastureland-Newsletter Gov’t of Sask-Duty to Consult-Pasture Program
INAC Funding Amendment Health Canada Funding Agreement
PASAP M/THOMSON S: That the following correspondence has been presented and read.
-CARRIED-
NEW BUSINESS:
017-04-007 EMPLOYMENT SUPPORT WORKER ADAMS K/THOMSON S: That Band Source funding of $40,000.00 will be allocated for this position in order to support SA clients to transition to work. The amount includes salary and travel expenses.
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017-04-008 WTP CONTRACT EXTENSION HASSLER E/THOMSON S: That Rowena Fourhorns contract be extended until June, 2017 until the current staff are certified in level 2 operators certification.
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017-04-009 SA CLIENT BANK ACCOUNTS ADAMS K/PASAP M: That all SA clients must get bank accounts by July 1, 2017 as per the federal and provincial automatic deposit initiative.
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017-04-010 STAFF CELL PHONES HASSLER E/ADAMS K: That only managers and essential service staff in all departments will be allotted cell phones. Support staff in all departments will no longer receive cell phone allowance. Essential staff will receive $50/month phone allowance.
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017-04-011 HEADSTART TEACHER ADAMS K/PASAP M: That Marla Thompson will be approved for the salary increase presented based on funding in place and a new level of education received.
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017-04-012 HEALTH DIRECTOR POSITION PASAP M/THOMSON S: That Lorna Audette will be offered the position of Health Director.
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017-04-013 HEALTH-HOME COUNSELOR THOMSON S/HASSLER E: That Betty Barter’s counseling contract will be signed for the 2017-18 year. The salary and duties will be reviewed.
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017-04-014 RECEPTIONIST HASSLER E/PASAP M: That Rebecca Favel’s salary, education, and job duties be reviewed.
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017-04-015 PUBLIC WORKS MANAGER THOMSON S/HASSLER E: That fuel allotment of $300/month will be approved based on a required monthly travel claim to account for the mileage.
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017-04-016 ARBOR PROJECT ADAMS K/PASAP M: That a separate capital account will be set up through the RBC for the Arbor Project.
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017-04-017 MORTGAGES FOR HOUSING HASSLER E/ADAMS K: That the CMHC housing project will proceed with securing mortgages for the most recent 6 units.
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017-04-018 NET CASH POSITION REPORTS PASAP M/THOMSON S: That the net cash position, in ACCPAC format reports will be prepared and shared with Chief and Council every Monday.
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017-04-019 BANK RECONCILIATIONS THOMSON S/HASSLER E: That monthly bank reconciliations will be provided to Chief and Council on a monthly basis manually and through the ACCPAC system.
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017-04-020 DIRECTOR OF FINANCE ADAMS K/THOMSON S: That the Director of Operations must collaborate with the Director of Finance to provide the financial statements requested by Chief and Council. The Director of Operations will make the arrangements necessary to support making the reports.
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017-04-021 REPLACEMENT RESERVE FUNDS ADAMS K/HASSLER E: That the amount of
ALLOCATION $18,255.50 is approved for renovations as submitted by the Housing Department from the Replacement Reserve fund.
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017-04-022 ICFS COMMITTEE ADAMS K/HASSLER E: That the ICFS committee associated with Yorkton Tribal Council will be dissolved as of April 28, 2017.
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017-04-023 PFRA INSURANCE HASSLER E/THOMSON S: That the Royal Sun Alliance Insurance company be awarded the Insurance agreement for the PFRA Property.
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017-04-024 NOEC AWARDS DAY FUNDING PASAP M/THOMSON S: That the $9,000.00 budget presented will be approved and paid by own-source revenue and other entities of CTK.
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017-04-025 TREATY DAY ADAMS K/HASSLER E: That $6,000.00 for the Treaty Day will be approved and paid by own-source revenue and other entities of CTK.
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017-04-026 CORRESPONDENCE THOMPSON S/PASAP M: That all Chief and Council Correspondence will be send as an electronic file each duly convened meeting.
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ACCOUNTS PRESENTED FOR PAYMENT:
BYLAWS/BCR’s:
017-04-027 Band Council Resolutions ADAMCS K/THOMPSON: That the following Band Council Resolutions and agreements signed were adopted:
CTK BCR 16-17/1882-Legal Counsel
INAC Funding Agreement-1617-SK-000025
FHQTC Funding Agreement-Parent Mentor
TLE Trust Request Letter-PFRA Insurance
CTK BCR 16-17/1867-PFRA ATR TLE Request
CTK BCR 16-17/1883-Legal Counsel
CTK BCR 17-18/1890-Minsterial Loan-2 units
CTK BCR 16-17/1888-INAC Reno Submission
CTK BCR 17-18/1889-FHQCC-DAYCARE
FHQ-Child Care Funding Agreement
CTK BCR 16-17/1860-Nakota Junction –ND Corp.
CTK BCR 16-17/1886-Nakota Junction Board
CTK BCR 16-17/1885-Duly Convened Dates
CTK BCR 16-17/1887-Specific Land Claim-Research Loss of Agriculture
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APPOINTMENTS:
COUNCILOR REPORTS:
ADJOURNMENT:
Chief Elsie Jack: That this meeting be adjourned. THE MEETING ADJOURNED AT 5:45 P.M.
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Chief Councilor
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Councilor Councilor
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Councilor Councilor
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Councilor