Oregon State University Panhellenic Council

Oregon State University Panhellenic Council

Agenda of Date: January 20, 2016

Place: Delta Gamma

1-  Guests

a.  Candy – CAAP

2-  Call to order

3-  Creed

4-  Roll Call

5-  Approval of minutes

6-  Officer reports

a.  President

i.  President’s Roundtable tentatively week 6

ii. CAAP Brunch

1.  February 27th 10 am to 12 pm

2.  $20 per person

b.  VP Regulations and Judicial

i.  Social chair and risk managers’ roundtable February 16th. Location TBA

c.  VP Finance

i.  Billing errors

ii. Internal audit

iii.  Bills

1.  Pay Winter term dues by week 9

2.  Chapter totals need to be in by Friday

3.  Send finance director/treasurer contact information to

d.  VP Scholarship

i.  Scholarship reception February 17th at Kappa Delta

1.  30 minutes before council

ii. Scholar of the term and professor of the term nominations due by February 3rd

iii.  CAAP scholarship

e.  VP Programming

i.  Looking at middle of spring term for the Greek awards banquet

ii. More information to come about boat and safety workshop

iii.  Keep looking for an announcement of a keynote speaker in the beginning of March

f.  VP Campus Relations

i.  Sister Sororities

ii. Greek Day at Gill January 24th

1.  Wear letters

iii.  Greek Week planning

1.  Send suggestions to

g.  VP Community Service

i.  Greek Life Philanthropy calendar

ii. Collecting contact information for philanthropy chairs

h.  VP Assistant Recruitment

i.  Reworking Rho Gamma procedures

ii. Need Rho Gamma candidates from each chapter by Friday

i.  VP New Member Services

i.  Panhellenic tabling Thursday 11-2

ii. Boat safety attendance for new members going to Shasta

iii.  COB clarification

1.  Total 142

2.  Update SLI database

iv.  New Member Educator Meeting 7pm, February 16th in SEC 254

j.  VP Recruitment

i.  Recruitment chair roundtables once a month TBD

ii. Send recruitment chair information to

k.  VP Administration

i.  Need contact information for Presidents and Delegates

1.  ΑΓΔ and ΚΔ

ii. Training for delegates

1.  February 13th time TBD

7-  Advisor Announcements

a.  Greek Day in Gill

i.  Sunday January 24th at noon

b.  MLK Dance

i.  January 22nd 9pm Snell International Forum

c.  President/ PHC Officer Roundtable

i.  January 28th 6pm in LINC 268

d.  Grade Reports

i.  ΧΩ, ΚΑΘ need to pick-up

8-  Old business

9-  New business

a.  Sigma Alpha Associate Membership Proposal

i.  Associate membership. Local sororities or national or regional non-NPC member groups may apply for associate membership of the Oregon State University Panhellenic Association. The membership eligibility requirements and the process for submitting an application and approval of the application shall be determined by the Panhellenic Council. Associate members shall pay dues as determined by the College Panhellenic Council. An associate member shall have voice and one vote on all matters except extension-related matters and, if they are not participating in the formal recruitment process, they shall not have a vote on recruitment rules and establishment or modification of Panhellenic total. An associate member may be expelled for cause by a majority vote of the Panhellenic Council. An associate member shall not be entitled to vote on the question of its expulsion.

10-  Announcements

11-  Chapter reports

12-  Adjournment

Week 5- ΚΑΘ Letter Attire

Week 7- ΚΔ Pin Attire

Week 9- ΚΚΓ Letter Attire