DocumentHealth & Safety Manual

Version1

Date1 September 2013

______

Health & Safety Manual for /
Jacksons Cranes & Heavy Haulage Ltd /

Contents ………………………………………………………………………………………………………………………..1

Health & Safety Policy ……………………………………………………………………………………………...... 2

Management Commitment and Responsibilities ………………………………………………………………….3

Employee Commitment & Responsibilities ………………………………………………………………………….3

Health & Safety Team ……………………………………………………………………………………………………..4

External H & S Consultants Responsibilities ………………………………………………………………………. 4

Annual Health & Safety Review ………………………………………………………………………………………..4

Annual Meeting ……………………………………………………………………………………………………………… 5

Meetings ………………………………………………………………………………………………………………………. 5

Hazard ID, Assessment and Management ………………………………………………………………………… 5

Hazard Identification ……………………………………………………………………………………………………… 6

Hazard Assessors ………………………………………………………………………………………………………….. 6

New Hazards ………………………………………………………………………………………………………………… 6

New Machinery/Equipment Induction and Hazard Check …………………………………………………… 7

Hazard Ratings …………………………………………………………………………………………………………….. 7

Hazard Control and Management …………………………………………………………………………………… 8

Flow Chart of Hazard Management Decision Process ……………………………………………………….. 9

Hazard Review …………………………………………………………………………………………………………….. 10

Personal Protective Equipment ………………………………………………………………………………………. 10

Safety Inspection/Equipment and Audits ………………………………………………………………………… 10

Induction, Training and Supervision ………………………………………………………………………………. 10

Pre -Employment Screening and Health Monitoring …………………………………………………………. 11

Training Policy and Procedures ……………………………………………………………………………………… 11

Disciplinary Procedures ………………………………………………………………………………………………… 12

Rehabilitation ……………………………………………………………………………………………………………… 12

Definition of Accident Serious Hard & Incidents ……………………………………………………………… 13

Monthly Reporting and Accident Register ………………………………………………………………………. 14

Accident Trends ………………………………………………………………………………………………………….. 15

Accident/Incident Reporting, Investigating Flow Chart ……………………………………………………. 16

Emergency Planning & Readiness …………………………………………………………………………………. 17

Accident Procedure ……………………………………………………………………………………………………… 18

Evaluation and Assessment of New Contractors and Service Agents …………………………………. 19

Key points of the Health & Safety Employment Act (1992) ………………………………………………. 20

Safety Information and Distribution ………………………………………………………………………………. 20

Environmental Protection …………………………………………………………………………………………….. 21

Specialist Advice …………………………………………………………………………………………………………. 22
HEALTH & SAFETY POLICY

The management of Jacksons Cranes & Heavy Haulage is committed to a safe and healthy working environment for everyone using the premises as a place of work or visiting on business.

Management will:

  • Set health and safety objectives and performance criteria for all employees and work areas.
  • Annually review health and safety objectives and managers performance.
  • Encourage accurate and timely reporting and recording of all incidents and injuries.
  • Investigate all reported incidents and injuries to identify all contributing factors and, where appropriate, formulate plans for corrective action.
  • Actively encourage the early reporting of any pain or discomfort.
  • Provide treatment and rehabilitation plans that ensure a safe, early and durable return to work.
  • Identify all existing and new hazards and take all practicable steps to eliminate, isolate or minimize the exposure to any significant hazards.
  • Ensure that all employees are made aware of the hazards in their work areas and are adequately trained so they can carry out their duties in a safe manner.
  • Encourage employee consultation and participation in all health & safety matters.
  • Ensure that all contractors and subcontractors are actively managing health and safety for themselves and their employees.
  • Promote a system of continuous improvement, including annual reviews of policies and procedures.
  • Meet our obligations under the Health & Safety in Employment Act 1992 (as amended by the Amendment Act 2002) (the HSE Act), the Health and Safety in Employment Regulations 1995, codes of practice and any relevant standards or guidelines.

Every employee is expected to share in the commitment to health & safety.

  • Every employee has a responsibility for the health & safety of employees working under their direction.

Each employee is expected to help maintain a safe and healthy workplace through:

  • Following all safe work procedures, rules and instructions.
  • Properly using all safety equipment and clothing provided.
  • Reporting early any pain or discomfort.
  • Taking an active role in the company’s treatment and rehabilitation plan, of their early and durable return work.
  • Reporting all incidents, injuries and hazards to the appropriate person.

The Health & Safety Committee

The Health & Safety committee includes management, union and employees. The committee is responsible for the implementation, monitoring, review and planning of health & safety policies, systems and practices.

We are committed to continuously strive for improvement and it is Jacksons Cranes & Heavy Haulage goal to achieve excellence in Health & Safety.

Signed ______Date ______

Manager

Management Commitment and Responsibilities

  1. Ensure that Jacksons Cranes & Heavy Haulage meets the requirements of the HSE Act (1992), its amendments, and relevant Regulations and Codes of Practice.
  2. Establish health & safety responsibilities and performance criteria within our H&S system for all personnel.
  3. Set annual health & safety objectives and regularly review our performance.
  4. Identify and review all existing and new hazards, and take all practicable steps to eliminate, isolate or minimise the exposure to any hazards.
  5. Conduct an annual review of the Health and Safety System including completion of the WSMP audit tool as an annual self-assessment.
  6. Ensure that all personnel are trained and supported to perform their duties in a safe manner.
  7. Ensure that all personnel understand and are trained in health & safety requirements relative to their position in the company.
  8. Encourage employee participation in all matters relating to health & safety.
  9. Establish effective procedures to deal with emergencies.
  10. Accurately record, investigate and report any work related incidents and accidents. Review Health and Safety Management system following critical event or change in work procedures
  11. Promote a system of continuous improvement as an integral part of all Jacksons Cranes & Heavy Haulage policies, procedures and work practices.
  12. Support the process of injury management and rehabilitation within the workplace, using alternative duties and light work options.
  13. Induct all new employees and contractors.

Employee Commitment & Responsibilities

  1. Actively contribute to hazard identification and management.
  2. Report immediately any unsafe work condition, accident or incident.
  3. Wear all personal protective equipment provided.
  4. That all employees adhere to Best Practice Guidelines/ Approved code of practice applicable to the area in which they are currently operating.
  5. Follow safe work practices and ensure that their actions do not cause harm to themselves or others.
  6. Participate in health & safety activities, meetings and training.
  7. Assist with the review of the health and safety system and/or instigate change in work procedure following a critical event.
  8. All employees will comply with the principal company’s health & safety and environmental requirements.

Health & Safety Team

  1. Accident investigation.
  2. Coordinate and maintain health & safety system.
  3. Help induct, new employees on health and safety issues.
  4. Assisting injured workers to return to work safely, in conjunction with the injured worker, company doctor and employer, including medical and vocational needs.
  5. Hazard Management in conjunction employees.
  6. Assist with implementing light duties for injured workers.
  7. Ensure all health and safety documents are controlled to Jacksons Cranes & Heavy Haulage procedures.
  8. Report on health & safety performance of the contractor and sub contractors.
  9. Ensure compliance with all regulations, codes of practise and principal’s safety requirements.

External H&S Consultants Responsibilities

  1. Liaise with Jacksons Cranes & Heavy Haulage management and employees on Health and Safety Issues.
  2. Assist with accident investigation when required.
  3. Provide Health and Safety training.
  4. Assist with health and safety systems following a critical event.

Annual Health & Safety Review

A health and safety review of the current system, policies and documentation will be held annually.

Health and safety objectives will be set and reviewed annually and each health and safety meeting will discuss how we are working towards these objectives, incident trends and analysis will be discussed and injury prevention initiative implemented where relevant.

This system audit discussion is to also be used as a means of getting feedback on the effectiveness of the H&S system and making changes to improve its effectiveness in managing work place safety. A self-assessment will be completed using the WSMP audit tool.

All audit processes must be fully documented and clearly indicate:

  1. All remedial action required.
  2. Who is responsible for implementing remedial action.
  3. The timeframe in which remedial action must be completed.

All such action points must show evidence of follow up and sign-off.

Feedback and action points from these reviews will be used to update the Health and Safety System as appropriate.

Annual Meeting

An annual meeting is to be held each year prior to the annual review. This meeting will review the past years performance, and provide feedback and input for development of the next year’s annual plan.

Document control is the responsibility of the Health and Safety Team. Any changes made must be introduced at the next available meeting. All changes will be signed off by the staff.

Meetings

Jacksons Cranes & Heavy Haulage will conduct a meeting on a regular basis.

A meeting may also be held on other occasions required by the principal or any when an employee requests one.

These meetings will cover:

  1. All employees know what their task will be.
  2. Those under supervision must know who will be responsible for them.
  3. Cover any accident/ incident reports and their follow-ups.
  4. Report any defective machinery, equipment and/or processes.
  5. Update hazards and controls – are they effective?
  6. Progress toward company objectives.
  7. Any new safety bulletins and other such information should be reviewed.

Hazard ID, Assessment and Management

The management of all workplace hazards and particular those hazards that are deemed to be significant, is a key component of the safety management system. All levels of management and employees need to show continuous commitment to the following areas of the hazard management process:

  1. Identification of existing and new hazards.
  2. Risk assessment of all identified hazards.
  3. Development of hazard controls.
  4. Implementation and documentation of hazard controls.
  5. Auditing of the hazard management process.

Key documents in the Hazard Identification and Control process are:

  1. Hazard Register.
  2. Site Inspections.
  3. Industry Codes of Practice.
  4. Meetings.

Hazard Identification

Employees of Jacksons Cranes & Heavy Haulage will identify hazards and develop controls as new hazards arise. All hazard information and their control mechanisms must be documented in the Hazard Register.

Other sources of hazard information are:

  1. Codes of Practice.
  2. Best Practice guidelines.
  3. Manufacturer’s instructions.
  4. Industry safety bulletins.
  5. ACC website.
  6. DOL website.

Employees also need to be aware of the particular hazards outside of the immediate workplace such as:

Workplace culture – including the commitment and priority of health & safety within your workplace.

Work organization – including issues of workload, long hours.

People management – including information and communication, education, training and supervision.

Task/focus of the task/objects – including cranes, trucks, vehicles, equipment, cranes lifting objects, housekeeping, hand tools, power tools,maintenance.

Environment – including weather,electrical and fire.

Hazard Assessors

The person(s) carrying out the hazard ID process on new or modified equipment must be signed off as suitably qualified.

Appropriate qualification would include:

  1. Personnel with appropriate experience and training.
  2. Ongoing training will be required at least every two years for those leading hazard management.
  3. External specialist if required.

New Hazards

For new or redefined hazards (not in register), including new equipment and/or work processes, a hazard identification process must be carried out to ensure compliance with the HSE act. Such hazard information can come via:

  1. Physical inspections.
  2. Accident/ incident investigation findings and outcomes.
  3. Incident/ data trend analysis.
  4. Meetings feedback from employees.

Jacksons Cranes & Heavy Haulage maintains feedback into the hazard register by:

  1. Accident/ incident investigative feedback and outcomes.
  2. Meetings.

Compliance with the control process will be checked via visual monitoring and audits.

New Machinery/Equipment Induction and Hazard Check

Each new piece of machinery/equipment must have clear operating instructions and/or operators manual. When required training must take place by the designated operators. These must be stored in the site office.

The machinery/equipment induction check will also have to cover:

  1. Existing and new hazards and controls for the new machine.
  2. The process in which it will be used.
  3. Further work that will be required to develop satisfactory hazard controls for the new equipment/plant.
  4. That the new operator has read any operations manuals/instructions.

New equipment/plant may also introduce new hazards to the entire operation due to the operation of the equipment/plant or the change in work process that the equipment/plant brings to the business.

Ensure the operator is aware and familiar with the new machine, any hazards it brings and the controls in place around it.

Safety Review –New Machinery

Prior to the purchase of any new plant and/or equipment Jacksons Cranes & Heavy Haulage will consider the relative Health and Safety aspects of the various models as part of the evaluation process before deciding on which plant/equipment to purchase. Operating instructions must be available for all new machinery/equipment.

A new safety installation safety checklist will be carried out.

Hazard Ratings

Definition of a hazard

A hazard is any activity, situation or substance that can cause harm.

Significant

Significant hazard means a hazard that is an actual or potential cause or source of:

  1. Serious harm, or
  2. Harm (being that is more than trivial) the severity of whose effects on any person depend (entirely or amongst other things) on the extent or frequency of the persons exposure to the hazard or
  3. Harm that does not usually occur, or usually is not easily detectable, until a significant time after exposure to the hazard.

Hazard Control and Management

Hazard control can be achieved in three main ways:

Elimination

Achieved by removing the hazardous plant, equipment, substance or by discontinuing work methods or processes. Substitution is one such form of elimination, by replacing the problem area with a safer alternative.

Isolation

Achieved by placing some kind of barrier or distance between the hazard and the people in the hazard zone. Using controls such using barriers to keep personnel away from the operation are both methods of isolating hazards.

Minimisation

If the hazard cannot be managed by above methods, then we must minimise exposure via such actions as:

  1. Following safe and accepted work practices as per rules and guidelines.
  2. Provide suitable PPE and ensure it is maintained and used correctly.
  3. Maintain all equipment properly.
  4. Provide adequate supervision and where necessary training.
  5. Monitor exposure and health (such as health checks) if required.

Hazard Risk Score Assessment

To determine the combined risk score for the hazard the three categories score are multiplied together to get an overall risk score.

Exposure x Likelihood x Consequence = Risk

Eg 3 x 3 x 3 = 27

The higher the final risk score the greater the risk of injury.

E = Exposure to hazard / L= Likehood of harm resulting / C= Consequence (probable result of potential accident)
5 = Continuous / 5 = Happens all the time / 5 = Major disaster
4 = Very frequent/many times per day / 4 = Expected / 4 = Death
3 = Daily / 3 = Quite possible / 3 = Major injury/very serious
2 = Occ/Weekly / 2 = Unusual / 2 = Minor injury
1 = Rarely / 1 = Practically impossible / 1 = Negligible

Chart of Hazard Management Decision Process

No

Yes

Yes

No

Yes No

Hazard Review

Hazard review and employee feedback back can occur through several forums :

  1. Accident/incident investigation
  2. Meetings
  3. Audits
  4. Visitors

All visitors to the site must be inducted into the site:

  1. Be given an induction into the major hazards of the yard, on site job and out of bounds areas.
  2. Have appropriate ppe.
  3. Sign the visitors book as understanding of hazards.

Personal Protective Equipment

Jackson Cranes & Heavy Haulage will ensure all new employees are supplied with all relevant PPE to the task they are to perform. This includes steel capped footwear, eye protection, hi visibility vest, helmet, hearing protection.

Safety Inspections/Equipment and Audits

Regular checks will cover all areas of protective equipment and machinery/equipment checks. Audits and inspections will vary according to the scope of work. Vehicle/Workplace Inspection Checklists will be documented.

Induction, Training and Supervision

Induction of Individual Employees

It is the responsibility of Management to ensure all their staff and contractors undergo a formal induction in accordance with Jacksons Cranes & Heavy Haulage induction procedures before commencing any work.

The purpose of the Induction process is to introduce the employee to the work environment, and to explain and clarify Jacksons Cranes & Heavy Haulage Health & Safety.

The induction process must cover the following issues:

  1. Health & Safety Policy.
  2. Relevant codes of Practice, Critical Rules and Best practice Guidelines.
  3. Emergency Procedures.
  4. Accident / Incident reporting.
  5. Hazard identification & appropriate hazard information.
  6. Management responsibilities.
  7. Employee responsibilities.
  8. The issue and maintenance of PPE.
  9. Pre-employment medical if required.

Essential Documentation

Prior to any employee starting they must complete the following forms:

  1. Pre-Employment Medical Questionnaire
  2. Health & Safety Policy – acknowledged
  3. Employee Information Form
  4. Employee Induction (Power Point if available)

Flow Pre-Employment Screening and Health Monitoring

The Jacksons Cranes & Heavy Haulage Medical Questionnaire filled out during induction is part of a pre-screening process to assess/ confirm suitability for task. All information recorded and/or discussed with Employee must relate to issues that could have a bearing on their ability to perform the work related tasks.