BH BL High School Lacrosse Booster Club

Meeting Minutes: March 5, 2014

High School

Present:

Pete Brown Tom Schwan

Sherri Wolfe Keith Fitzgerald

Elizabeth Clark Jake McHerron

Connie Safford

Minutes from meeting on February 10, 2014 were submitted and approved. Sherri motioned and Connie seconded.

President‘s Report:

·  Pete discussed his conversation with Sheryl Lauria following her meeting with Pat McGrath and Bob McGuire re: Chuck Holohan and the volunteer Varsity Asst. Coach Position vote. The Varsity team players would like to go before the Board of Education and express their support, in favor of bringing him on. Captains have prepared their brief talks highlighting how they personally feel about what they have learned from him about Lacrosse, taking responsibility for your mistakes and the importance of giving people a second chance. The players have parental support to be present at the next Board of Ed meeting, March 25, 2014.

Treasurer’s Report: Keith Fitzgerald

Keith reported on conversation with Sheryl Lauria regarding steps previously taken toward incorporating the club. Sheryl pursued all state requirements including getting EIN #, establishing a NYS Corporation Name, and filing our bylaws with the state. The IRS portion is yet to be done. We are currently not out of compliance with Federal taxes because we are not a federally recognized corporation at this point.

Keith reported on his further investigation of the ParentBooster .org option to piggyback us onto their 503c. We would need to submit our bylaws and mission statement to the organization, pay $195 to join, and then pay $95 per year to maintain. This option avoids the $400 IRS fee and filing a 1023.

He still supports the club getting D & O Insurance as an extra layer or protection for the board members and officers.

Treasurer’s Report joint discussion:

Elizabeth to email Keith the Booster Club Bylaws. Once Parentbooster.org reviews/approves us, we can vote on using this option to be recognized as a 503c.

New and Old Business

·  Meet the Team Nights Boys: Pizza (3 slices a person) from Pizza works (Mention BHBL Lax, get 45% discount) water and cookies. Booster club to Email Flyers weekend before each event. Dues $ 125 per player. Coaches to email final rosters to Elizabeth for database. Connie and Sherri to prep pasta party sign up sheets.

Boys JV and Varsity: 3/13 6:30 pm HS Cafeteria

Girls Mod, JV and Varsity 3/19 5:45 MS Gym

Boys Mod 3/19 MS Gym

·  Tom reviewed budget for lacrosse balls @ $660. He has already spent $450 and will use the remainder to purchase more.

·  Tom presented HUDL, an online game video management program currently used by our football team. We can be added to the account for $400/year. This was voted on and approved.

·  Jake and Tom discussed logistics of a May 10th Alumni Lacrosse day in collaboration with our Jr. Spartans Tournament and Boys Varsity Senior Day Game vs. BSpa. The 5-6 girls and boys have their round robin at the HS and the 3-4s at the MS. There was discussion of options to have everyone at the HS for one event.

·  Tom to email updated schedule to be added to BHBL Lacrosse homepage

·  Mail and More needs updated Booster Club members for billing on our account

·  Team Pasta Party/ Banquet Supplies. Each Team Parent Rep will receive a stocked bin of paper products, utensils etc to be used for pasta parties throughout the season . Bins will be recollected and used for end of year banquet.

Next Meeting: April 2, 2014

Motion to adjourn was presented and accepted.