1

Maria I. STUART

Professional interest: /

Position of a Personal Assistant

Date of birth: / 01/01/1985
Telephone:
E-mail: / 8 111123-4567

Education: / Higher
2000-2005 /

MoscowUniversity

Linguistic Department
Interpreter
2003-2005 /

College of the Ministry of Foreign Affairs

Secretary/Personal Assistant
Trainings:
2006-2009
2010
Work experience: /

Diplomatic Academy Foreign LanguageSchool

Business English
ComputerCenterNOU “Specialist”
Microsoft Excelfor Financiers (advanced level)
01/2008 – present time
OOO “ROMASHKA”
Position:Personal Assistant tothe General Manager (expatriate)
Duties: Administrative and travel support to the General Manager: responsible for business calendar and schedule planning, arranging meetings, tickets purchase and visa applications to the Embassies. Preparation of expenses reports. Preparation of presentations for internal and external meetings, arranging external conferences for the management including videoconferencing;foreign delegations reception (visiting programme, meetings arrangements, schedule planning). Interpretation during meetings, translation of documents. Drafting letters, orders, memoranda, transcription of letters from audio and video sources into a printed format. Answering and screening phone calls addressed to the General Manager.
Major achievements:
  • 2010 – Due to frequent travel of the General Manager to Europe suggested the most direct and economic route that will allow reducing travel costs at least $2000 per annum.
  • 2008 – Successful organization of shipment and customs clearance of General Manager’s households effects upon transfer from Cairo.
07/2005-01/2008
OOO “MATEMATIKA”
Position: Secretary to the Procurement Department
Duties: Arranging meetings, travel and visa support to the department, preparation of expenses reports for the Head of the Department. Drafting correspondence and letters, answering and screening phone calls, distribution of presentation kits for the exhibitions, handling the schedule of the board room, meeting visitors, procurement of stationery for the office, handling birthday calendar.
Major achievements:
  • 2008 – Ensured that all delegated tasks were completed within the deadlines.

Professional skills: / Fluent English (Diplomatic Academy Foreign Language School Certificate), conversational Italian.
PC - advanced user (Word, Excel (certificate), Power Point. Lotus Notes Calendar,
e-mail programs, Basic knowledge of “1C”.
Additional information:
Recommendation
letters: /
  • Good communication skills
  • Accuracy and responsibility
  • Ability to meet deadlines
Touch-typing: Russian – 280 symbols/minute, English – 250 symbols/minute
Knowledge of documentary work and business etiquette.
Holder of a driving license of “B” category.
Mr. Henry
Head of Procurement Department
OOO “MATEMATIKA”
Phone: +7111123-4567
E-mail:
Dr. Smith
General Manager
OOO “ROMASHKA”
Phone: +7111123-4567
E-mail: