Contracts Administrator

Bath Abbey is a vibrant and internationally significant parish church with nearly half a million visitors annually, serving nearly 700 regular worshippers with 5 clergy, 40 paid staff and 200+ volunteers. We are engaged with a £20 million transformative programme of capital works, interpretation, collections care and sustainable energy as we seek to become

A People and Place Fully Alive through Worship, Hospitality and Justice

Job TitleContracts Administrator

Job PurposeTo assist the Footprint Project Director

Full-timeFull Time (40 hours)

Accountability Footprint Project Director and Executive Director

Salary£20 - £23 Depending on experience

Job Description

Responsible for preparing, examining, analysing, negotiating and reviewing contracts, quotes and estimates involved with the maintenance, repair and redecoration of the buildings owned by the Abbey, including Bath Abbey. The Contracts Administrator will report directly to our Footprint* Project Director and will also ensure that internal and external works are completed on time, to the highest quality and within budget, working on a variety of projects in size and scope. Additionally the post-holder will occasionally deputise for the Project Footprint Director and will work closely with the Bath Abbey Operations Team.

The post-holder will act as a key point of contact for all consultants and contractors working on the Footprint Development Project. The post-holder will need to organise Footprint Project meetings on behalf of the Project Director, and will therefore need to be well organised and have excellent power point skills, be experienced at letter writing and recording accurate minutes of meetings.

*See our website for details of Project Footprint.

Key Responsibilities

We are looking to appoint an exceptional and ambitious individual with experience in the construction industry. You will need to demonstrate:-

  • a strong attention to detail along with the ability to discover potential risks for the Abbey;
  • an ability to analyse contracts with an eye to reduce costs and increasing profits, while ensuring compliance with the law;
  • experience managing contracts and familiarity with managing M&E and general Health and Safety legislation;
  • that you can ensure that all our contracts conform to legislative requirements and meet our goals
  • experience of inspecting and monitoring works;
  • experience of building and maintaining strong relations with contractors, specialist suppliers and professional stakeholders
  • negotiating contract terms with external partners
  • reviewing and updating existing contracts

Contracts Administrator

Areas to be assessed / Essential / Desirable
Qualifications /
  • A good standard of education including GCSE Math’s and English
  • Working experience in a similar role
/
  • A relevant industry specific qualification would be desirable
  • HNC/HND or a degree in a subject such as project management.

Experience/
knowledge /
  • Previous experience in managing contracts and familiarity with managing M&E and general Health and Safety legislation;
  • Knowledge of analysing contracts with an eye to reduce costs and increasing profits, while ensuring compliance with the law;
  • Ability to ensure that all of our contracts conform to legislative requirements and meet our goals
  • Experience of building and maintaining strong relations with contractors, specialist suppliers and professional stakeholders
  • Advanced in the use of Microsoft Office, esp. Word and Outlook
  • Experience of working in a busy office environment
  • Negotiating skills
/
  • Experience of Microsoft Excel and PowerPoint
  • Experience of using other relevant IT packages
  • Experience in maintaining databases

Skills/qualities /
  • Excellent communication and interpersonal skills
  • Self-motivated and able to work both independently and collaboratively
  • Strong organisational skills
  • Attention to detail
  • Personable and approachable manner
/
  • Experience of dealing with a range of people

To apply, please send a CV and letter of application stating why you think you would be suitable for this position, to:

Mrs Deborah Coleman Assoc CIPD, HR Officer,
Bath Abbey Office,
12 Kingston Buildings,
Bath BA1 1LT

Closing date for applications is 5pm Friday 12th October 2017