REQUEST FOR PROPOSAL

APPOINTMENT OF SERVICE PROVIDER FOR RENOVATIONS/INTERNAL ALTERATIONS AT THE LAND BANK HEAD OFFICE

TENDER NUMBER: T13/10/16

The Land and Agricultural Development Bank of South Africa

P O Box 375 Pretoria 0001

Block D Eco Glades 2 Office Park, 420 Witch Hazel Avenue Eco Park

CENTURION

Telephone (012) 686 0500 Toll-free 0800 00 52 59

E-mail address: Web address:

Registered credit provider: Reg number NCRCP18

Mr M A Moloto (Chairman) Mr T P Nchocho (Chief Executive Officer) Prof A S M Karaan Mr B P MathidiMs S A Lund

Ms T TNgcoboMs D MotauMs N Zwane Ms D HlatshwayoAdv S J H Coetzee Ms M E Makgatho

Mr B van Rooy (Chief Financial Officer) Mr A Yabo (Company Secretary)

TABLE OF CONTENTS

  1. Invitation to Tender
  2. Overview of the Bank
  3. Purpose
  4. Background
  5. Scope of Work
  6. Conditions
  7. Duration of the Project
  8. Costing
  9. Terms of Contract
  10. Evaluation Criteria
  11. Preference and Financial Evaluation
  12. Briefing Session
  13. Submission Requirements
  14. Annexure A : Vendor Information Sheet
  15. Annexure B : Declaration of Interest Forms
  16. Annexure C : Covenant of Integrity
  17. Annexure D: Terms and Conditions of RFP
  18. Annexure E: Service Provider Agreement
  1. INVITATION TO TENDER

Tender Number : T13/10/16

Title of this RFP: Appointment of service Provider for Renovations/Internal

Alterations at the LandBank Head Offices

Compulsory Briefing Session:28 October 2016 @ 10:00am

RFP Closing Time & Date: 11 November 2016 @ 11:00am

Delivery Address: Land Bank Head Office

Block D Eco Glades 2 Office Park

Cnr Witch Hazel Avenue and Olievenhoutbosch Road

420 Witch Hazel Avenue

Eco Park Centurion

Originals to be submitted: 1 Original proposal and separate financial (Pricing) proposal

Copies to be submitted : 1 Soft copy (USB)

Tender Validity Period : 120 days from the closing date

  1. OVERVIEW OF LAND BANK.

Established in 1912 to promote agricultural and rural development, the Land Bank provides production, instalment sale finance, and medium-term or mortgage loans to emerging and commercial farmers. From time to time, the Bank also administers other government programmes, such as drought relief schemes and flood assistance. The Land Bank is wholly-owned by the South African government, and is in turn the sole shareholder of LBIC and LBLIC, which provide insurance products in the agricultural sector.

The Bank’s objectives flow from the Land Bank Act, No. 15 of 2002, and are aligned with government policies and the country’s socio-economic needs. The Bank is expected to play a pivotal role in advancing agriculture and rural development. Its broad mandate, as expressed in the Land Bank Act, covers 11 objectives:

  • Equitable ownership of agricultural land, in particular increasing the ownership of agricultural land by historically disadvantaged persons
  • Agrarian reform, land redistribution or development programmes aimed at historically disadvantaged persons
  • Land access for agricultural purposes
  • Agricultural entrepreneurship
  • Removal of the legacy of racial and gender discrimination in agriculture
  • Enhancing productivity, profitability, investment and innovation
  • Growth of the agricultural sector and better use of land
  • Environmental sustainability of land and related natural resources
  • Rural development and job creation
  • Commercial agriculture
  • Food security.

In early 2015 the National Treasury requested the Land Bank to conduct an organisational review, with the aim to help the Bank strengthen its balance sheet; enhance its sustainability; improve its profitability and operational efficiency; reduce costs; and lower the refinancing risks relating to its liability portfolio.

To this end, during 2015 the Bank undertook a detailed analysis of its operating performance and developed a new business strategy as well as operating and funding models, in consultation with various stakeholders. At the heart of this strategy is the Bank’s desire to be strategically relevant and drive inclusivity in the agricultural sector. The Board approved the revised strategy for the Bank in August 2015, and provided a mandate to reconfigure the organisation for the long term. Subsequently, the organisational structure was revised, and both staff and branch numbers were reduced and/or realigned.

Land Bank is committed to contributing to socio-economic transformation in South Africa and will therefore contributing to the Preference System of all suppliers who are complaint to the Broad–Based Black Economic Empowerment Act no.53 of 2003 and the Preferential Procurement Policy Framework Act no.5 of 2011.

  1. PURPOSE OF THE DOCUMENT

The Land Bank invites suitably qualified and reputable Construction/Fit out specialists/Turnkey solutions companies to renovate its offices as per the approved office floor plans.

This document provides the background, scope of work and terms of reference as well as the details required to quote on.

  1. BACKGROUND:

Established in 1912 to promote agricultural and rural development, the Land Bank provides production, instalment sale finance, and medium-term or mortgage loans to emerging and commercial farmers. From time to time, the Bank also administers other government programmes, such as drought relief schemes and flood assistance. The Bank is expected to play a pivotal role in advancing agriculture and rural development.

Land Bank has undergone significant organizational restructuring over the past twelve (12) month and as a result new business units emerged. This has prompted a need to re-examine the usage or allocation of space within the Land Bank Head Office building in pursuit of synergy and optimization. Land Bank therefore invites reputable, creditable and qualified contractor to assist with the implementation of the new floor plans and building renovations as per the scope.

  1. SCOPE OF WORK

Bill of Quantities:

Qty / Unit / Rate / Amount
1 / Site Establishment: / Sub Total
1.01 / To hire 2 x portable toilets / 14 / weeks
1.02 / To service 2 x toilets once a week / 13 / weeks
1.03 / To deliver and collect portable toilets / 2 / No
1.04 / For toilet paper , towels, soup, refreshments etc. / 14 / weeks
1.05 / To temporary locks, cleaning equipment, cleaning materials. drop sheets / 1 / sum
1.06 / To signage, stationery, hording , waste management documentation. / 1 / sum
1.07 / For site supervision, access , safety and security control / 14 / weeks
2 / Demolition Work: / Sub Total
2.01 / To demolish dry walls / 144 / Lm
2.02 / To remove doors and set aside for re-use / 10 / No
2.03 / To remove existing flooring / 295 / m2
2.04 / Budget allowance to strip existing excessive glue from screed / 42 / m2
2.05 / To strip existing ceilings / 81 / m2
2.06 / To remove existing wipe boards , pictures, signage and set aside for re-use / 10 / No
3 / Waste Management: / Sub Total
3.01 / To supply big municipal rubbish bins to be on site for duration of contract / 14 / weeks / Estimated
3.02 / To clean , move, load and remove rubble from site with 4 ton truck / 26 / loads / Estimated
4 / Partition Walls : / Sub Total
4.01 / 89mm Drywall 2.7m high, 12.5mm board to both sides, top track fixed to suspended ceiling / 205 / Lm
4.02 / 89mm Drywall 3.3m high, 12.5mm board to both sides, top track fixed to underside of soffit / 16 / Lm
4.03 / 89mm Drywall 3.3m high, 2x12.5mm fire boards to both sides, top track fixed to underside of soffit / 9 / Lm
4.04 / Repair to walls where existing partition walling has been removed / 37 / No
4.05 / Install 70mm high aluminium skirtings’ to masonry walls using High Tack silicon / 25 / Lm
4.06 / Sound proof by extending Drywall baffle of 600mm above suspended ceiling to soffit of 3.3m high / 15 / Lm
4.07 / Extra over to install 47.5kg/m3 insulation to cavity of dry wall partition / 48 / m2
4.08 / Extra over partitioning for window abutments / No
4.09 / Extra over partitioning for vertical termination / 33 / No
4.10 / Extra over partitioning for skimmed T junction / 5 / No
4.11 / Extra over partitioning for skimmed 90 DEG corners / 17 / No
4.12 / Extra over partitioning for aluminium termination at open end of partition wall / 9 / No
4.13 / Extra over for rhinolite finish , prepare, bonding liquid and skim partition or masonry walls / 20 / m2
4.13 / Supply and install full height boxed Drywall columns for ducting to accommodate services / 2 / No
5 / Doors: To match Existing / Sub Total
5.01 / 813 x 2600mm veneer semi solid 40mm door in drywall c/w new aluminium frame & Ironmongery / 6 / No
5.02 / 813 x 2600mm veneer semi solid 40mm door c/w Ironmongery to frame by glass contractor / 2 / No
5.03 / Re-use existing door c/w Ironmongery to new aluminium frame / 8 / No
5.04 / 1500x2600mm veneer semi solid 40mm door c/w Ironmongery in alu frame glass by subcontractor / 1 / No
6 / Glazing in Partition Walls: / Sub Total
6.01 / Side light 6.38mm safety laminate glass, incl. aluminium frame-600mm w x 2450mm h / 8 / No
6.02 / Sidelight 6.38mm safety laminate glass, aluminium frame-1200mm w x 2450mm h / 4 / No
7 / Ceilings: / Sub Total
7.01 / Install suspended ceiling 1200x600 grid work with 15mm acoustic tile -square edged / 85 / m2
7.02 / Extra over to install shadowline cornice / 55 / m2
7.03 / To install 2 hour fire rated flush plastered ceiling / 19 / m2
7.04 / Extra over for 600x600 frame for A/C diffuser installed to ceiling / 4 / No
7.05 / Replace acoustic 15mm 1200 x 600 ceiling tiles where tiles have been broken by others / 60 / m2
8 / Wallpaper: / Sub Total
8.01 / Remove and strip existing wallpaper, patch and skim walls and prepare for new wallpaper or paint / 85 / m2
8.02 / Hang new wallpaper to match existing / 85 / m2
8.03 / Hang new digital printed wallpaper to feature walls / 0 / m2
9 / Painting: To match Existing / Sub Total
9.01 / Existing -Prepare patch, sand down and paint walls 2 coats of sheen washable acrylic / 590 / m2
9.02 / New - Prepare patch, sand down and Paint walls, 1 coat primer & 2 coats of sheen washable acrylic / 1330 / m2
9.03 / Existing - Sand down & Paint Full height doors with 2 coats of enamel/varnish / 8 / No
9.04 / New - Sand down & Paint Full height doors with 2 coats of enamel/varnish / 10 / No
Qty / Unit / Rate / Amount
10 / Floor Covering: / Sub Total
10.01 / To supply and lay plain back Van Dyck Carpet tiles -500x500 / 75 / m2
10.02 / Patch and lay plain back Van Dyck Carpet tiles -500x500 / 100 / m2
10.03 / To supply and lay executive Carpet tiles to boardroom / lounge / 123 / m2
10.04 / Self-levelling screed to floor where necessary / 20 / m2
10.05 / Budget to supply and fit aluminium finishing edge strips / 10 / Lm
11 / Glass and Aluminium Shop Fronts: / Sub Total
11.01 / Allowance by nominated sub-contractor / 1 / sum
12 / Window Vinyl Beautification: / Sub Total
12.01 / Sandblast vinyl to glass window-Block out - No pattern / 0 / m2
12.02 / Sandblast vinyl to glass window-Profile Cut to pattern 1600 high / 25 / m2
13 / Blinds: / Sub Total
13.01 / Provision amount/budget allowance / 0 / No
14 / HVAC: / Sub Total
14.01 / Budget allowance for Nominated air-conditioner sub-contractor / 1 / sum
15 / Electrical: / Sub Total
15.01 / To disconnect existing power and make safe for demolition / 5 / Phases
15.02 / Supply and install single dedicated dry wall socket outlets / 15 / No
15.03 / Supply and install single std dry wall socket outlets / 15 / No
15.04 / Supply and install single dedicated power skirting socket outlets / 18 / No
15.05 / Supply and install single std power skirting socket outlets / 18 / No
15.06 / Supply and install double dedicated dry wall socket outlets / 3 / No
15.07 / Supply and install double std dry wall socket outlets / 3 / No
15.08 / Remove and re-install power skirting socket outlets / 52 / No
15.09 / To supply and install new power pole / 5 / No
15.10 / To move existing power poles / 4 / No
15.11 / To supply normal wall mount plug points for flat screen TV to boardrooms / 1 / No
15.12 / To supply conduit points for data and coms in drywall – 3m High / 12 / No
15.13 / To supply new power skirting double tier / 10 / Lm
15.14 / Supply and Install new fluorescent light fittings - 1200 x 600 / 5 / No
15.15 / Move existing fluorescent light fittings - 1200 x 600 / 20 / No
15.16 / Install LED Down lighters -Dimmerable to boardroom / 15 / No
15.17 / To supply single light switches / 4 / No
15.18 / To supply 2 way dimmer light switches / 1 / No
15.19 / Install new light points to ceiling void for extra lighting / 5 / No
15.20 / Allow to drill 32mm holes to slab for data, access, audio visual, and security / 3 / No
15.21 / Supply and install pedestals floor boxes above floor / 1 / No
15.22 / To install floor box point recessed into concrete / 1 / No
15.23 / To supply normal single plug point in floor box / 1 / No
15.24 / To supply clean line single plug point in floor box / 1 / No
15.25 / To supply data conduit point in floor box / 1 / No
15.26 / To supply comms conduit point from floor box to ceiling linked through dry wall / 1 / No
15.27 / Budget Price for extraordinary changes to Distribution board / 1 / sum
15.28 / Comprehensive COC / 1 / sum
16 / Shop Fitting: / Sub Total
16.01 / No shop fitting changes required at this stage / 0 / sum
17 / Plumbing & Drainage: / Sub Total
17.01 / No plumbing changes required at this stage / 0 / sum
18 / Fire : / Sub Total
18.01 / Allowance for changes to ceiling mounted smoke detectors / 10 / No
18.02 / Install / Upgrade Fire signage / 1 / sum
19 / Audio Visual : / Sub Total
19.01 / To move ceiling mounted projectors / 0 / No
19.02 / Wiring requirements for changes when moving ceiling projector / 0 / sum
19.03 / To move pull down screen / 0 / sum
19.04 / Labour and materials to adapt ceiling for hidden screen / 0 / sum
20 / Occupational Health and Safety: / Sub Total
20.01 / Safety officer-induction course / 1 / sum
20.02 / Safety officer, once week audits and submission of reports / 14 / No
20.03 / Submission of safety file by main contractor / 1 / sum
21 / Data and Voice: / Sub Total
21.01 / Budget to install new data points / 50 / No
21.02 / Budget to install new voice points / 50 / No
21.03 / Budget to move existing data and voice points / 60 / No
21.04 / Budget to supply new fly leads / 60 / No
21.05 / Budget to supply new punched cover plates for 4x4 boxes and power skirting / 60 / No
21.06 / Budget to Install Wi-Fi / 0 / sum
21.07 / Budget to programme and to patch leads / 120 / No
21.08 / Budget to upgrade Rack for patch panels and new switches / 1 / sum
22 / Furniture Churn: / Sub Total
22.01 / Budget allowance for furniture by Nominated Sub-Contractor:
22.02 / Ground Floor Wing 2 - Allowance to Churn Furniture / 1 / sum
22.03 / Ground Floor wing 3 -Allowance to Churn Furniture / 1 / sum
22.04 / Ground Floor - wing 4 -Allowance to Churn Furniture / 1 / sum
22.05 / First Floor Wing 1 - Allowance to Churn Furniture / 1 / sum
22.06 / First Floor Wing 2 - Allowance to Churn Furniture / 1 / sum
22.07 / First Floor Wing 3 - Allowance to Churn Furniture / 1 / sum
22.08 / First Floor Wing 4 - Allowance to Churn Furniture / 1 / sum
22.09 / 5 Bay Bulk Filer (same floor) / 1 / sum
22.10 / 8 Bay Bulk Filer (from ground floor to First Floor) / 1 / sum
22.11 / Second Floor Wing 1 - Allowance to Churn Furniture / 1 / sum
22.12 / Second Floor Wing 2 - Allowance to Churn Furniture / 1 / sum
22.13 / Second Floor Wing 3- Allowance to Churn Furniture / 1 / sum
22.14 / Second Floor Wing 4- Allowance to Churn Furniture / 1 / sum
22.15 / 5 Bay Bulk Filer to First Floor / 1 / sum
22.16 / 8 Bay Bulk Filer to Same floor / 1 / sum
22.17 / 4 Bay Bulk Filer to Storage / 1 / sum
22.18 / 8 Bay Bulk Filer to Same floor or Storage / 1 / sum
22.19 / Contingency allowance / 1 / sum
22.20 / Supply boxes with buff tape & labels (stock 7 d/w) / 1 / sum
22.21 / Labels / 1000 / No
22.22 / Buff Tape / 72 / No
23 / Space Planning and Design: / Sub Total
23.01 / Budget allowance for construction changes by nominated sub-contractor / 10 / Hrs.
24 / Cleaning: / Sub Total
24.01 / Cleaning premises during construction prior to handover for furniture installation / 14 / weeks
24.02 / Pre-clean to offices prior to tenant occupation. / 1 / sum
25 / General: / Sub Total
25.01 / To re-install wipe boards, pictures etc. / 10 / No
TOTAL CARRIED FORWARD TO SUMMARY
  1. CONDITIONS

3.1 Special Conditions

  • The CIDB contractor grading designation is required.
  • The renovations and office layout changes must conform to the Occupational Health & Safety Act, (Act 85 0f 1993) and Fire Regulations,
  • All Electrical installations forming part of the scope of works must be installed and tested in accordance with Occupational Health and Safety Act (Act No. 85 of 1993, as amended) and the Electrical Installation Regulations, 1992. A certificate of Electrical Compliance (COC) must be issued upon commission of all electrical installations.
  • All fire equipment / fire extinguishers and their signage must be reinstated upon completion of the project and the applicable certification compliant with building regulations must be issued.
  • Existing CCTV cameras and alarm systems that may be disturbed or displaced during the renovations must be reinstated to their whole functionality.
  • Samples and or specifications of materials that the contractor has selected to use must be submitted for approval prior to installation.

3.2 General Mandatory Conditions /Requirements

Responses must be concise outlining a detailed cost structure. All tenderers responding to this request for Proposals must provide the following statutory compliance documentation in order to be considered

Completed Vendor Accreditation Form

Proof of registration to the Central Supplier Database (CSD) .

Cancelled cheque and/or stamped letter from the Bank.

All Supplier information and declaration of Interest forms must be properly completed, signed and stamped by a Commissioner of Oaths

Any false declaration of information will result in the exclusion of the proposal from consideration.

A valid original tax clearance certificate obtained from the SA Revenue Service (SARS) must be provided or proof from SARS that the bidder has no outstanding tax obligations or has made arrangements to meet outstanding tax obligations.

A BEE certificate from a SANAS accredited rating agency or Affidavit substantiating the bidders B-BBEE rating.

Certified copy of Identity Documents of Shareholders/Directors.

In the case of Consortium or Joint Venture, bidders are required to provide copies of signed agreements stipulating the work split.

The Land Bank may invite bidders for an oral interview prior to the approval of a bid. Land Bank will not be liable for the costs incurred by the tenderer in connection with such interview;

  1. DURATION OF THE PROJECT

The prospective service provider will enter into contractual agreement with Land Bank for the duration of the proposed Project.

  1. COSTING
  • Bidders must submit a completed and signed Pricing Schedule.
  • All pricing shown must EXCLUDE VAT, with the VAT components being as shown separately on all costed/priced items/services
  • All pricing assumptions, excluded costs and estimated costs must be clearly documented;
  • Land Bank will not entertain any price adjustments for it assumes that the pricing document as supplied is complete and covers all costs associated with this services.
  1. TERMS OF CONTRACT

Before the tender will be awarded, the successful tenderer will be required to enter into a service level agreement (SLA) with the Land Bank. The SLA will form the contractual basis for the delivery of the service as well as how performance will be measured and will include the General Conditions of Contract as set out in Annexure E.

  1. EVALUATION CRITERIA

This will be the initial phase of the evaluation. In this phase the supplier will be expected to get the minimum of 70 points out of 100, in order for them to be considered to the second phase.

FIRST PHASE: TECHNICAL EVALUATION

EVALUATION CRITERIA / WEIGHTING
Company’s Track Record (30).
Credentials and experience of the company
Experience of the proposed team that will be working on this project ( Attach/provide CV’s of team members)
3 written references from customers with project of this nature and scale to be submitted / 10
10
10
Methodology and Approach (40)
Concise Project plan with timelines
Detailed Project Implementation Plan / 20
20
Financial Capacity (15)
Proposal should indicate financial capacity of the ability of the service provider to carry out this kind of project (Submission of financial statements). / 15
Completeness of submission (15 )
Are all the goods and expected services included in the proposal? Are all the documents properly completed / 15
Total / 100
  1. PREFERENCE AND FINANCIAL EVALUATION

SECOND PHASE