Interim Policy on Human Resources Management
(BOR VII-6.00)
POLICY ON STAFF HIRING PRACTICES:
DETERMINATION OF SEARCH/INTERVIEW REQUIREMENTS
I. Purpose
To better clarify the circumstances when searches are/are not required for hiring of staff positions.
II. Applicability
Searches are defined as the advertising to, screening and interviewing of internal and/or external candidates via a committee of at least three SU employees. For all staff and administration positions at Director level and above, the minimum requirement is an external search (including external candidates). (Staff/Administration positions as they exist at SU are attached.) For any positions below Director, the minimum requirement is an internal search, including internal advertisement with screening and interviewing conducted. Any internal or external search must be conducted in coordination with Human Resources and within the parameters of EEO/AA hiring practices. This policy would support and supplement existing SU hiring practices for Staff and Administration.
III. Criteria
A hiring manager may choose to exceed the minimum search requirements and conduct an external search although it may not be required. In these situations, criteria to be considered when determining an internal vs. external search must include:
A. Specialization of skill set/experience required
B. Breadth of viable internal candidate pool
C. Current diversity (utilization data) for department where position will exist
IV. External Search Waiver
A. Appointment by President, Vice President, Provost only if employee to be converted was hired into SU via a search including external candidates
B. Conversion from contingent to PIN due to longevity policy
C. Conversion from contingent to PIN (other than longevity)
1. Provided incumbent contingent employee was identified via search for that position
2. Provided content/accountabilities of position have not changed
3. Provided internal announcement is posted via Human Resources for minimum of ten days
In the event an internal posting yields other viable candidates as determined by the hiring manager and Human Resources, an internal search must be conducted. NOTE: Policy does not require search for interim positions.
V. Promotions and Searches
A. In the event a promotional opportunity is identified due to a vacancy (i.e. new position, resignation, retirement, termination) a search must be conducted according to the above guidelines.
B. In the event a title/job level promotion is awarded and does not result in a vacancy, a search is not required.
Approved March 2000
POSITIONS FOR WHICH AN EXTERNAL SEARCH IS CONDUCTED
All Vice-President positions, including Provost
Associate V-P, Admin & Finance
Associate V-P, Administration
Associate V-P, Human Resources
Registrar/Associate V-P, Academic Affairs
Chief Information Office
Assistant V-P, Advancement
Assistant V-P, Student Affairs (2)
Associate Provost
Dean of Enrollment Management
Dean of Library and Instructional Resources
Dean of School of Education and Professional Studies
Dean of School of Science and Technology
Dean of School of Liberal Arts
Dean of School of Business
Executive Assistant to President (exempt)
EEO-Affirmative Action Officer
Director, Institutional Accountability & Research
Director, Grants and Sponsored Research
Director, Dining Services
Director, Physical Plant
Director, Bookrack
Director, Housing/Residence Life
Director, Financial Aid
Director, Information Technology
Director, Distance Education
Director, Athletics
Director, Accounts Receivable
Director, Health Center
Director, Media Relations
Director, Publications
Director, Campus Recreation
Director, Accounts Payable, Grant Accounting
Director, Student Career Services
Director, Nabb Research Center
Director, Procurement
Director, Conference Planning
Director, Central Stores
Director, University Police
Director, Instructional Resources
Director, Student Activities and Organizations
Director, Alumni Relations
Director, Special Gifts
Director, Development
Director, Student Counseling Services
Director, Field Experiences
Director, Service Learning
Director, University Center and New Student Experience
Director, Corporate/Foundation Relations
Director, Annual Giving
Director, Multiethnic Student Services
Director, University Galleries