The meeting started at 1003 hrs and ended at 1134 hrs.
Attendees: Alistair, Helle, Ejner, Emmanuel, Jesper, Marcos, Peter and Prash
The meeting started with Ejner endorsing the candidatures of Alastair, Marcos and Emmanuel for Chair, Vice chair and Treasurer positions respectively. Everyone agreed in unison and appreciated the wonderful works the team has done the last year. However, Peter would take up the Treasurer position while Emannuel owing to his busy schedules in 2016 would be the joint treasurer. Prash (replacing Kong ) has been rendered the Secretary portfolio with Nina endorsed for Assistant Secretary. Ejner and Helle would lead the advisory and suggest the team from time to time while Helle would replace Louise.
Jesper would continue leading the weekend retreats and would be discussed during the next meeting ( All the best Jesper for his PhD thesis submission!.
Budget plan etc. would be done asap.
Contact list shall be updated by Alastair
The board sought new ideas from members. Several of them were discussed, to name a few: City sightseeing/walk tours, cultural exchange and dialogues, events with "Viborg Idrætsråd."
The following are the events coming up, tentatively scheduled for the year 2016:
January 14: Helle organizing an international event
Nature walk tours on sundays: January 17, February 14, March 13, April 17, May 22, October 2 and November 6. Some of the tours would be in conjunction with saturday events which would be eventually planned.
January 27 and May 8: Cooking class organized by Marcos.
March 2 and 3/ November 23 and 24: Ping pong game
April 9: City sightseeing
April 29: IC evening
June 18 and 19: Summer Excursion
August 26-28 or September 2-4: Weekend retreat (tentative schedules)
December 4: Full day/winter excursion
It was indeed a small disappointment to see many signing up but couldn't turn up for the meetings especially career fair organized by Helle in cooperation with Agro-Business Park. bridging that gap was discussed.
Lunch lectures, communication with Danish advisers pending.
Next meeting scheduled in the week of 11 ( March 15-19 tentative), a couple of weeks before IC evening. Prash shall send the monthly reminders to the board on the activities scheduled for the ongoing month.
Prashanth Suravajhala
Corrections:
Thank you for your minutes I have some corrections as well.
1- I will not lead the advisory
2- At the meeting 28.10.15 the committee agreed on that I could be replace Louise Johnson, Agro Business Park, as long as she is on maternity leave. (Helle should contact Agro Business Park to hear if they agree and they do)
3- Jesper will lead the weekend retreat 2016 in cooperation with Ejner
4- Samantha Noel wants to contribute to the work, we agreed on asking, if she wants to help with International Evening
5- Jesper and Emmanuel are coordinators for the Ping Pong tournament
6- Emmauel will make a budgets for the activities in 2016
7- Remove the line: January 14: Helle organizing an international event – because this is an event linket to: International service helpdesk
8- Please remove also this: It was indeed a small disappointment to see many signing up but couldn't turn up for the meetings especially career fair organized by Helle in cooperation with Agro-Business Park- and write instead: we discussed have do you do people aware that when you sign up for for something, we ecpect you to come or at least send an e-mail if you don’t.
9- I don’t understand: bridging that gap was discussed. I understand each of the word but please fill in some more words.
Helle Karvonen