Ultipro® NEW HIRE LIFE EVENT

MyHRLinkGuide

Contents

Logging into MyHRLink

Logging into MyHRLink (Cont’d.)

Forgot MyHRLink Password

Forgot MyHRLink Password (Cont’d.)

Accessing the MyHRLink Home Page

MyHRLink Overview

Accessing the Life Event Module within Ultipro

Accessing the New Hire Life Event Session

Accessing UTA

Logging into MyHRLink

There are two options to accessing MyHRLink:

  1. Click on the MyHRLink icon located on your “Members 1st” Desktop (if accessing from work).
  1. Type/copy the link into your web browser (if accessing from home).

Logging into MyHRLink (Cont’d.)

  1. Enter “User Name” (See note below).
  2. Enter “Password”.
  3. Click “Log in”.

The system will prompt you to enter your “User Name” and “Password”:

User Name – Your 4-digit M1st Badge/File#

Password – The default password, the first time you log into Ultipro, will be your date of birth (mmddyyyy)

Example: April 9, 1972 would be 04091972 – no dashes or slashes).

After the initial log in, you will be required to change your password.

Challenge Questions – You will be asked three challenge questions after setting up your personal/strong password (these questions will be used in the event you forget your password).

Forgot MyHRLink Password

  1. Click “Forgot your password?”
  2. You will be asked to enter your “User Name” (4-digit M1st Badge/File#).
  3. Click “Go”.

Forgot MyHRLink Password (Cont’d.)

  1. Your three challenge questions will display; please enter your challenge answers.
  2. Click “Next” and the system will allow you to enter a new password.
  3. Create and confirm the new password by using the password requirements (see below).
  4. Click “Reset Password”.

Accessing the MyHRLinkHome Page

Welcome! You have just entered the “Home Page” of MyHRLink, your gateway to everything you want to know about HR and more. Here, you are able to access your information and complete tasks related to HR and payroll. You will also be able to view all of the important communications that come from HR that you need to know.

MyHRLink can be accessed at work as well as home or anywhere you are “connected”. That’s right; you don’t have to be at work to access your information.

Since the implementation of MyHRLink, we continue to build this system for you to be able to access so much more such as all of your Benefit Elections, Job Information and History, W-2’s, W-4’s, Pay Vouchers, Pay History, and Direct Deposit just to name a few. You can also “Model” your paycheck.

Stay tuned for “future” enhancements to MyHRLink as we continue to grow the Ultipro Human Capital Management (HCM) System that will offer you many new and exciting options to connect with HR.

MyHRLinkOverview

The toolbar/ribbon at the top of theMyHRLink home page contains one option titled “Menu”. Through the “Menu” option, you will be able to access options pertaining to yourself regarding Personal, My Company, Jobs, Pay, Benefits, Open Enrollment, Time & Attendance and Life Events. The options available to you within the “Menu” depend upon your role in the organization, i.e. associate, supervisor, manager, system administrator, etc. All associates have access to the “Myself” option within the “Menu”.

Once you access “Myself”, you will see various options available to you. A sample is shown below:

The options available are:

1)Personal—Under this option you can change your address, add/change contacts, update your phone number and find your date of hire.

2)My Company—This area allows you to view current job openings available to associates.

3)Jobs—you can view your current job information including title and salary. You can also view your job history and see your past review scores.

4)Pay—This option allows you to view pay statements, access your W-2 forms and change your federal withholding designation.

5)Time & Attendance—provides access to your timesheet

6)Benefits—view current benefits including PTO balance

7)Open Enrollment—enroll in benefits or make changes to benefits during open enrollment

8)Life Events—enroll in benefits or make changes to benefits when a “Life Event” occurs such as being newly hired, marriage, divorce, etc.

Accessing the Life EventModule within Ultipro

1)Click on “Menu” on the main toolbar/ribbon at the top of the home page.

2)Click on “Life Event” to access your New Hire Life Event Session.

Accessing the New Hire Life Event Session

Once you have accessed the Life Event Module, you will find the link that opens your Benefit Election Session called “I am a New Hire or Rehire”. The session will navigate from screen to screen in order for you to add benefits for the current Plan Year.

Our plan year runs from (October 1, 20xx - September 30, 20xx).

1)Please click on the “I am aNew Hire or Rehire“Link.

PLEASE NOTE: The detailed information & instructions for this New Hire Life Event Session are contained on each benefit screen you will access during the session. The session will take you from screen-to-screen to view and decide which benefits meet your needs. To fully understand each benefit, we are requesting that you Please Readthe detailed information for each benefit prior to making your elections.

Accessing UTA (UltiPro Time & Attendance)

To access UTA:

  1. Click on “Menu” on the main toolbar/ribbon at the top of the home page.
  2. Under the “Myself” option, click on “Time & Attendance” to access your timesheet.

Your individual sign on information will automatically determine the functionality and access privileges you receive in UTA. Please refer to the UTA user guides (Non-Exempt, Exempt, or Supervisor Guide) found on the home page of MyHRLinkfor completing your timesheet and performing other tasks within UTA.

HR Operations Contact Information:

Should you have any questions regarding MyHRLink, please email your questions or concerns to .

MyHRLink Guide| Last Updated: 03/06/2017Page 1