Meeting closed: / 7:09pm
8:55pm
Meeting attendees: /
- Pip Powell
- Jo Lesiputty
- Brett Hartwell
- Cathy Maher
- Paul Grogan
- Ashley Robson
- Kim McGovern
- Noeleen Andrews
- Jeanette Meyer Coyte
- Anne Hartwell
- Rod King
- Deb Fearns
- Kieryn Vance
- Alan Bain
- Sharon Plashke
- Eunice Lesiputty
- Amir Peyrovi
- Alexis Cooper
- Chris Meyer-Coyte
- Kathy Pryce
- Debra Sayers
- Andrew Pardoe
- John Kerr
- Kylie Robson
- Leslie Lesiputty
- Michelle Cawte
- Joshua McGovern
- Natalie Bale
- Jeanne Ruiz
- Aimee Palmer
- Denis French
- Edward Payne
- Lainge Harraw
- Maree Hardwicke
- Geoff Hardwicke
- Pam Saunderson
- Chris Drury
- Craig McGovern
- Lydia Plaschke
- Vikki Bingley
- Emma Cawte
- Alana Morrissey-Smith
- Adrian Nash
- Ralp Bradbury
- Joanne Bauer
- John Bauer
- Sue Gates
- Roberta Wallis
- Glenn Foley
- Emma Housden
- Dan McKay
- Rae McKinnon
- Anne-Marie Quinn
- Jarrod Bradbury
- Karyn Vance
- Brad Vance
- Glen Frew
Apologies: /
- Mon Pearson
AGENDA ITEMS
- Item 1:Welcome
- Item 2:Apologies
- Item 3:Receive and confirm Minutes of previous Annual General meeting
- Item 4:Presidents report
- Item 5:Treasurers report and tabling of Annual Audited financials
- Item 6:Set Annual Membership fees
- Item 7:Election of Office Bearers
- Item 8:Close
ITEM 1 – Welcome
Discussion: / Pip opened the AGM and welcomed all attendees. There was a very good attendance this year as opposed to previous AGM’s. Pip introduced SACT new General Manager, Paul Grogan. Paul provided a brief bio and informative presentation to the attendees of what makes a board, the skills to look for in its members and the boards’ accountabilities and responsibilities. Paul highlighted that one of the biggest issues that softball has to work collectively on is culture.
ITEM 2 – Apologies
Discussion: / The office of SACT had only received one formal apology for the AGM by Mon Pearson from Woden Valley Softball Association.
ITEM 3 – Receive and confirm Minutes of previous Annual General meeting
Discussion: / Pip addressed the attendees and asked for those who were present at the previous AGM on Tuesday 24th June 2014 please confirm the accuracy of the Minutes.
Action: / Minutes from 2014 AGM were confirmed by Jo Bauer and seconded by Ralph Bradbury
ITEM 4 – Presidents Report
Discussion: / Pip presented the Presidents Report for season 2014/2015. The report highlighted SACTs tumultuous start of the season by nearly having to close the doors and hand the facility back to the Department of Sport and Recreation to the outgoing Boards achievement of steering SACT to a surplus. This is the first true surplus for SACT in the last 5 years. Pip thanked the outgoing board members for their hard work.
ITEM 5 –Treasurers report and tabling of Annual Audited financials
Discussion: / Cathy presented the Treasurers report. The report was very concise and gave a clear picture of the bad financial state that SACT was in since 2008 to now. The last two years were extremely bad for SACT which can only be attributed to poor financial management and the Administration. The outgoing board produced a surplus of $30,867 this FY which was a $98,000 turn-around. The difficulty isn’t over for season 2015/2016 and there is still a lot of hard work to be done with no Nationals held in Canberra this year. Cathy thanked the outgoing board for their hard work also. Les Ellis and Associates our SACTs appointed auditors.
Action: /
- The auditors, Les Ellis and Assoc, were proposed by Cathy Mayer and seconded by Rod King
ITEM 6 – Set Annual Membership fees
Discussion: / Pip presented the new fee structure and model for season 2015/2016. Much of the fee structure remained unchanged with a blended increase across the junior levels to allow greater flexibility for players between Diamond Ball and Softball. The Affiliate fee has changed to enable reinvestment by Affiliates back into Clubs. Affiliates can expect a copy to be sent out to them very soon. Pip also advised that for many years SACT has been carrying the debt of many players and clubs into new seasons which made managing SACTs finances extremely difficult. Affiliates and Clubs were advised that all players will need to be fully financial or on a payment plan before they can take the diamond for 2015/2016. SACT will not be carrying player or team debt into the next FY.
Action: /
- The new fee structure and model was proposed by Emma Housden and seconded by Nelly Andrews
ITEM 7 –Election of Office Bearers
Discussion: / Paul Grogan briefly outlined the voting process and who was eligible to vote at the AGM. Paul explained that the President and the Treasurers positions were not contested and that voting would only be for the remaining Director positions. Once all eligible attendees had voted Bec Powell and Paul Grogan, as the Returning Officer, counted the votes.
Action: /
- Pip Powell (President), Cathy Mayer (Treasurer) not contested
- Jo Lesiputty, Nelly Andrews and Kim McGovern (Directors)
ITEM 8 –Close
Discussion: / Pip thanked all in attendance and closed the AGM at 8:55pm