Funding for Exchanges of Officials

FUNDING FOR EXCHANGES OF OFFICIALS

In the area of Consumer Protection Cooperation

call for proposals noeahc/2010/cp/cpc-exo

APPLICATION FORM 2010

Deadline for submission:

01July2010

( Regulation (EC) No 2006/2004 on Consumer Protection Cooperation(CPC))

Action 8.1of Decision N° 1926/2006/EC establishing a programme for Community action in the field of consumer policy.

All necessary information and definitions to fill in this application form, its Annexes and the mandatory supporting documents are provided in the “Guide for application” attached to the call for proposals No. EAHC/2010/CP/CPC-ExO.Please read it carefully before starting to fill in this application form.

TABLE OF CONTENTS

1.Priority number of the present application

2.information about the participants

2.1.Name and contact details of the official

2.2.Name and details of the official’s authority

2.3.Legal representative of the official’s authority

2.4.Contact person within the official’s authority

2.5.Host authority

2.6.Legal representative of the host authority

3.calculation of the co-funding

3.1.Duration of the action

3.2.Calculation of the salary paid by the official’s authority

3.3.Calculation of the co-funding requested from the European Union – travel and subsistence costs.

3.3.1.Travel costs

3.3.2.Subsistence costs

4.list of mandatory supporting documents

4.1.For the official

4.2.For the official’s authority

5.procedures

5.1.Submission of applications

5.2.Assessment of the applications

5.2.1.Applications of priority number one

5.2.2.Applications of other priority number

6.signature of the official

ANNEX 1 – proof of the priority number given to the official’s application by the member state

ANNEX 2 - financial commitment statement by the official's authority

ANNEX 3 - Objectives and expected results of the action in conformity with the consumer programme

ANNEX 4- budget

ANNEX 5- mandatory checklist

1.Priority number of the present application

priority number attributed to this application by the memberstate or by efta/eea country
does the above authority intend to submit another application in the framework of the current call for proposals? / Yes
No

2.information about the participants

2.1.Name and contact details of the official

Mr. / Ms / Mrs
full name
position in his/her authority
tasks/activities
phone number
e-mail address
fax number

2.2.Name and details of the official’s authority

full name
acronym
objectives and usual activities
street
postcode
city
country
website

2.3.Legal representative of the official’s authority

Mr. / Ms. / Mrs.
full name
position in the authority
phone number
e-mail address
fax number

2.4.Contact person within the official’s authority

Mr. / Ms. / Mrs.
full name
position in the authority
phone number
e-mail address
fax number

2.5.Host authority

full name of the authority
acronym
street
postcode
city
country
website

2.6.Legal representative of the host authority

full name
position in the authority
phone number
e-mail address
fax number

3.calculation of the co-funding

3.1.Duration of the action

starting date
ending date
total duration

3.2.Calculation of the salary paid by the official’s authority

monthly salary cost
salary cost per day
total in euro for the duration of the action

3.3.Calculation of the co-funding requested from the European Union –travel and subsistence costs.

3.3.1.Travel costs

place of departure
place of arrival
shortest distance by road in km
kilometric allowance
total in euro

3.3.2.Subsistence costs

number of calendar days + 1 / hotel allowance / daily allowance / total in euro

4.list of mandatory supporting documents

4.1.For the official

A complete and signed legal entity form for individuals ( These forms are available in the 23 languages of the European Union.
A copy of the official’s passport
An updated Curriculum Vitae

4.2.For the official’s authority

A complete and signed legal entity form for public entities ( forms are available in the 23 languages of the European Union).
The mutual agreement between the official’s authority and the host authority.
The financial commitment statement by the official's authority
For private non-profit bodies: the previous year’s budget or annual account.
A financial identification form –Bank account ( ).

5.procedures

5.1.Submission of applications

When publishing the call for proposals,EAHC sends the call for proposals and its Annexes to the MemberStates and EFTA/EEA countries via their representatives in the CPC Committee. The list of the representatives in the CPC Committee is provided as Annex 1 of the “Guide for application” annexed to the call.

The official fills in, dates and signs the application form and the mandatory supporting documents according to the rules set out in the “Guide for application”.

The host authority sendsthe filled in, dated and signed original of the mutual agreement on the exchange to the official’s authority.

The Member States or EFTA/EEA countries send the proof of priority number on paper version to the official’s authority via their representatives in the CPC Committee.

The official’s authority dispatches by post one complete, dated and signed paper version of each application, including its complete, dated and signed annexes and supporting documents within the regular deadlineto the Agencyat the following address:

Executive Agency for Health and Consumers

DRB A3/042

L-2920 Luxembourg.

In parallel, the official’s authority sends the electronic version of this application by e-mail at the following address: .

The subject line of the message must clearly indicate: “Call for proposals EAHC/2010/CP/CPC-ExO”.

This message should contain the following attachments:

Application form (in WORD) and budget (in EXCEL)
Annexes and supporting documents
Proof of dispatch of the paper version

In cases of difference(s) between the paper and the electronic versions of the applications, the paper version will be binding.

The deadline for submitting applications is the 1stJuly 2010.

5.2.Assessment of the applications

5.2.1.Applications of priority number one

According to the Commission’s annual work programme:

“Applications which have been ranked number 1 in the Member States shall be considered first.”

In cases where the total sum of the received number 1 applications exceeds the total budget available, these applications shall be considered by order of arrival.

They must be sent before the deadline and they will be assessed taking into account the available budget.

5.2.2.Applications of other prioritynumber

According to the Commission’s annual work programme:

“If there are still funds available, after funding applications ranked number 1, the Commission shall consider applications ranked number 2 by order of arrival. The same process shall apply to applications ranked number 3, 4 and so forth”.

As a consequence of the above, in a case of budgetary lack, applications of priority 2 and more should be treated according to their date of arrival to the Agency.

Any applicationdispatched after 1stJuly 2010 and/or which fails to provide with the compulsory requirements as defined under point 5 of the call for proposals, will be rejected.

6.signature of the official

I undersigned name of the officialdeclare that the information contained in this application is correct and that I have not withheld any information, wholly or in part, from the Executive Agency for Health and Consumers and the European Commission.

date:
place:
signature

ANNEX 1 –proof of the priority number given to the official’s application by the memberstate

As the representative of name of the country in the Committee on Regulation (EC) No 2006/2004 on Consumer Protection Cooperation(CPC),I the undersigned name of the representative, hereby confirm that I gave the priority number insert the priority number to Mr/Mrs name of the applicant ’s application. I approve the paper version of this application sent to the Executive Agency for Health and Consumers by name of the official's authority under the 2010 call for proposals for “funding for exchange of officials in the area of Consumer Protection Cooperation”.

Sincerely Yours,

Date and place:

Name and signature:

ANNEX 2 -financial commitment statement by the official's authority

I, the undersigned, name of the legal representative, being the legal representative of name of the official's authority, co-funding the project entitled "Exchange of Officials" under Regulation (EC) No 2006/2004 on Consumer Protection Cooperation (CPC), hereby certify that:

The organisation I represent will participate in the action for the entire duration of the action, contributing a total amount of expenditure of amountEuro.
The difference between total expenditure and contributions received by the official for the implementation of the action is covered by my organisation's own resources, which do not include any contribution in kind;
The duration of the action isnumber of calendar dayscalendar days;
My organisation issubject to VAT:

YES NO

Each time the bank account of my organisation is credited in relation to the exchange, my organisation, which employs the official, will transfer the payment amount to the official's account within 15 days of the day the bank account is credited;
The account or sub-account of my organisation will identify the payments made by EAHC.

Date and place:

Name and signature:

ANNEX3- Objectives and expected results of the actionin conformity with the consumer programme

Objective(s) of the action

Official’s tasks and activities foreseen in the framework of the foreseen exchange

Expected results and impacts of this action

Official’s signature

ANNEX4- budget

Please fill in the Excel table.

ANNEX5- mandatory checklist

Application form (main text)
Annex 1, duly completed, dated and signed by the MemberState or the EFTA/EEA country.
Annex 2, duly completed, dated and signed by the legal representative of the official’s authority
Annex 3, duly completed, dated and signed by the legal representative of the official
Annex 4, duly filled in according to the rules set out in the “guide for application”
Annex 5, mandatory checklist, filled in and signed according to the rules set out in the “guide for application”
Mutual agreement between authorities, written on free paper according to the rules set out in the “guide for application”, duly dated and signed by both authorities
Applicant’s updated curriculum vitae
Copy of the applicant’s passport
Legal entity form for individual

Legal entity form for entities including supporting documents

Financial identification form – Bank account

Previous year’s budget or annual account –when applicable

Signature: