TROYAREASCHOOL DISTRICT

Board of Education – Work Session Meeting

Tuesday, March12, 2013 – 7:00 PM

Troy High School Library

The Work Session of the Troy Area School District Board of Education, held on Tuesday, March12, 2013, in the Troy High School Library, was called to order by President, Todd Curren at 7:05 PM. Following the Pledge of Allegiance, roll call was taken:

Present:Mr. CurrenMr. HansellMr. Olsyn

Mrs. FoxMrs. HarerMr. Roy

Mr. GraceMr. Martin

Absent:Mrs. Nauta

Others Present: Mr. Young, Superintendent; Mrs. Gilliland, Business Administrator; Mrs. Bixby, Food Services Director; Mr. Blair, Maintenance Supervisor;Mrs. Jackson, Transportation Director; Mrs. Mason, Special Education Director; Mr. Schrader, Technology Integrator; Solicitor Williams III; as well as several district residents and staff.

Mr. Curren announced an Executive Session was held on February 25, 2013 to discusspersonnel issues. The meeting was held following a Building & Grounds Committee meeting.

Presentations:

A.)Mr. Daniel Schwanger, Jr./Sr. High School Band Instructor noted events happening within the Troy School District to celebrate Music In Our Schools month. Events included a jazz band dinner concert, Seussical, all district band concert, BSCMEA Jazz Festival, 5th & 6th grade chorus trip to the capital, and the April 2nd – 6th Walt Disney World trip. Mr. Schwanger thanked the Board for supporting music events.

B.)Budget Update – Charles Young – Mr. Young presented the new Educator Evaluations for Teachers, Principals and Superintendents.

Visitors’ Comments on Agenda Items: Mrs. Donna VanBlarcom asked questions and noted her concerns about the proposed stipend for the Development Director position. Mrs. VanBlarcom suggested the stipend be a percentage of the incoming revenues up to $20,000 per year. Mrs. VanBlarcom also asked if the revenues would be tracked separately. Previous revenue received by the District would not be included in the annual donation calculation.

Minutes:The February 12, 2013 and February 19, 2013 Board minutes were emailed to Board members for review.

Financial Reports: The February 2013 financial reports and March2013 bill listing were both emailed to Board members for review.

Reports:No reports were provided.

Selection of Items for Removal from Consent Agenda:

Motion to Approve the Consent Agenda as Follows:

A) Budget, Finance and Transportation: 1) Budget: a)Approve the Proposed 2013-2014 I.U. 17 General Operations Budget;2) Transportation: a) Updated Driver Listing; b) Updated Substitute Driver Listing; c) Vehicle Upgrade, #SA2 Monroeton

B) Personnel Items:1) Retirements:a) Martin Hager, Custodian, effective June 8, 2013; b) Sonja Haflett, Elementary Teacher, effective end of school year;2) Resignations: a)Beth Chamberlain, 4-hr Casual Custodian, effective February 25,2013;3) Employment: a) Act 93: None. b) Professional Contract Employees: None; c) Support Staff Employments: None;d)Substitutes – Professional Staff: None. e) Substitutes – Support Staff: a) Tonya Seifried, PCA/TA/Caf, effective February 22, 2013; b) Lori Sollenberger, PCA/TA/Sec/Caf, effective February 27, 2013;f) Supplemental Contracts: None;4) Position Eliminations: None;Mr. Martin made a motion, seconded by Mr. Hansell, to approve the following new position: 5) Create New Positions: a) Personal Care Aide, effective March 13, 2013; Roll Call Vote: Mrs. Fox, yes; Mr. Grace, yes; Mr. Hansell, yes; Mrs. Harer, yes; Mr. Martin, yes; Mr. Olsyn, yes; Mr. Roy, yes; Mr. Curren, yes; Motion passed 8-0-0-1; b) Assistant Athletic Director, effective July 1, 2013, annual stipend of $8,600; c) Director of Development, effective February 19, 2013, annual stipend equal to donation generated up to maximum of $20,000 per year; 6) Permission to Advertise: None. 7) Contracts: a) Che Regina, Director of Development, effective February 19, 2013, annual stipend equal to donations generated up to a maximum of $20,000 per year; 8)Transfers: None.9)Leave Requests: None.

C) Buildings and Grounds:Motion to bring back the following motion off the table (Tabled 2/19/13)

Before a motion was made, Board Members, Mr. Shayne Homan and Mr. Blair discussed final questions about the Energy Savings Project.

Mr. Gracemade a motion, seconded by Mr. Olsyn, to bring back off the table the Energy Savings Project and approve, as follows: Approve contract with McClure Company for an Energy Savings Project under Act 129 in the amount of $4,364,500.

Roll Call Vote: Mr. Grace, yes; Mr. Hansell, no; Mrs. Harer, yes; Mr. Martin, yes; Mr. Olsyn, yes; Mr. Roy, no; Mrs. Fox, no; Mr. Curren, yes; Motion passed 5-3-0-1

D) Curriculum, Instruction and Assessment:None.

E) Technology: None.

F) Student Affairs:None.

G) Community Relations: None

H) Policy: 1) 610 Purchases Subject to Bid/Quotation - Revised; 2) 611 Purchases Budgeted - Revised; 3)822 Automated External Defibrillator (AED)/Cardio Pulmonary Resuscitation (CPR) – Revised.

Items Removed from Consent Agenda:

General Board Discussion:

  1. PEP Grant – the Physical Education department is working to complete the grant application.
  2. 610 AR – Purchases Subject to Bid/Quotation – New
  3. FEMA Update – Mrs. Gilliland provided an update on the status of the FEMA projects. All projects are almost complete and final reports are being submitted to FEMA.
  4. Building Walkthroughs – Mr. Young thanked those who participated in the building walkthroughs.

Visitor Comment and Question Period: None

Adjournment: On a motion by Mr. Olsyn, seconded by Mr. Martin, the directors adjourned to an Executive Session at 8:13 PM to discuss legal and personnel issues.

The Executive Session ended at 8:35 PM.

Respectfully submitted,

Traci Gilliland

Board Secretary

March 12, 2013