Work Instruction
Functional Area: Accounts Payable / Run Check Register Report
Purpose
Use this procedure to view a check register report.
Trigger
Perform this procedure when you need to view check register information.
Prerequisites
Checks have to have been issued from SAP.
Menu Path
Use the following menu path to begin this transaction:
  • SelectAccountingFinancial AccountingAccounts PayableInformation SystemsReports for Accounts PayablePayment Transactions to go to the Check Register screen.
Transaction Code
S_P99_41000101
Business Process Information
The Accounts Payable Department will have daily check runs. The checks are printed on laser check paper in the Computing Center and delivered to AP for review and distribution. For more information on the daily AP check runs, see BPP_F110_Automatic_Payment_Transaction.doc. All check information entered into SAP (whether it be SAP generated checks or manual Quicken checks) can be viewed in a check register report. The check register report is used to manage the bank account activity, resolve payment discrepancies, and as one data source used to reconcile the bank account. The check register report may include both issued and voided checks. The report provides check information, encashment information, etc. It will be used by the AP staff in managing check runs and inquiries related to check issuance.
The data can be seen either via transaction FCHN or this report.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Accounts Payable / Run Check Register Report
Procedure
1. / Start the transaction using the menu path or transaction code.
Check Register

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Paying Company Code / Optional / Company code that will be issuing the payment to the vendor
Example:
UC
House bank / Optional / Identification for an organization's particular cash account with a financial institution; All information regarding the account is determined using this key
Example:
PNC02
Account ID / Optional / Bank account number
Example:
DISBU
Bank Key / Optional / ABA routing number for a bank account
Example:
67366458
to / Optional / End value when specifying a range
Example:
Bank Account Number / Optional / Bank account number
Example:
0005909069
to / Optional / End value when specifying a range
Example:
Check number / Optional / Identifying number on a check
Example:
1000000
to / Optional / End value when specifying a range
Example:
1000002
Currency / Optional / Monetary unit; The currency of the entity processing transactions
Example:
USD
to / Optional / End value when specifying a range
Example:
Leave blank since we will use only one currency.
Amount / Optional / Indicates the value of the line item of an accounting document
Example:
100.00
to / Optional / End value when specifying a range
Example:
100.00
3. / Perform one of the following:
If You / Then
Need to see only outstanding checks / Select to the left of List of outstanding checks.
Need check information without line item activity / Select to the left of W/out line items.
Need check information with line item activity / Select to the left of With line items.
4. / Click the tab.
Check Register (Further selections tab)

5. / As required, complete/review the following fields:
Field / R/O/C / Description
Date of lssue / Optional / Date of issue listed on the payment transfer medium
Example:
1/12/04
Creation Date / Optional / Date batch input session was created
Example:
1/12/04
Check encashment / Optional / Date on which the check was cashed at the bank by the payee
Example:
1/23/04
Check Issuer / Optional / The check issuer is the user who has entered payment transfer medium information into the system
Example:
walkema
Payment document no. / Optional / SAP document number that was generated by the system when a payment transaction was posted
Example:
150000000
Personnel Number / Optional / Employee identification number
Example:
Functionality is not available without the HR module.
Void reason code / Optional / Code identifying an explanation why a check was voided
Example:
01
Payment Method / Optional / Code identifying the method by which the customer will pay for the order, using the automatic payment transactions
Example:
C
Pmt meth. supplement / Optional / Payment method supplement is used to indicate the sorting for printed checks; Payment method supplements were defined to mirror the CUFS disbursement groups
Example:
MC
Checks from payment run / Optional / Date that an automatic payment program was executed
Example:
1/12/04
Checks from an extract / Optional / Date from a data extract for positive/issue payment file
Example:
1/12/04
6. / Click .
Check Register (2)

7. / Click on any line to see an online view of the check.
8. / Click until you return to the SAP Easy Access screen.
9. / You have completed this transaction.
8/19/2017
Ver: / 10_AP_S_P99_41000101_RunCheckRegisterReport_0_ProcessorApprover.udc
© University of Cincinnati / 1/7
Work Instruction
Functional Area: Accounts Payable / Run Check Register Report
Result
You have displayed the check register report.
Comments
None
8/19/2017
Ver: / 10_AP_S_P99_41000101_RunCheckRegisterReport_0_ProcessorApprover.udc
© University of Cincinnati / 1/7