CHEPSTOW TOWN COUNCIL

The Gatehouse, High Street, Chepstow NP16 5LH

Tel. 01291 626370 Email

16th July 2013

Dear Councillor

You are hereby summoned to attend the Ordinary Meeting of Chepstow Town Council to be held in the Council Chamber, The Gatehouse, High Street, Chepstow, on Wednesday,

24th July 2013 at 7.00pm, for the purpose of transacting the following business.

Yours faithfully,

Sandra Bushell

TOWN CLERK

Members are reminded that they attend this meeting under the provisions of the Town Council’s Code of Conduct

Members of the public are invited to address the Town Council for 15 minutes commencing at approximately 7.00pm.

To receive representation from Transition Chepstow Food Group in respect of their “Eat Local Campaign”

To receive representation from representatives of Women’s Aid.

AGENDA

47. / DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA
48. / MAYORAL ANNOUNCEMENTS
49. / MINUTES
To approve the minutes of the meeting of Council held on 26th June 2013. (Attached)
50. / MATTERS ARISING
To report matters arising from the minutes of the meeting of Council held on 26th June 2013, not on the agenda, for information only.
51. / COMMITTEES
(a) / Planning and Administration Committee
To receive the minutes of the Planning and Administration Committee meetings held on 26h June and 10th July 2013. (Attached)
(b) / Financial Policy and Audit Committee
To receive the minutes of the Financial Policy and Audit Committee meeting held on 19th June 2013. (Attached)
(c) / Consultative Committee
To receive a report of the inquorate meeting of the Consultative Committee on 10th July 2013. (Oral report)
52. / Town meeting – monday 15th july 2013
To receive a brief report of the Town Meeting which took place at 7.00pm at the Palmer Centre on Monday 15th July 2013 on the themes of Health and Community Safety. (Oral report)
53. / DRAFT ANNUAL NEWSLETTER
To consider and agree the draft Chepstow Town Council newsletter to local residents. (Draft Newsletter attached)
54. / TOwn Council Annual Meeting and Election of mayor
To note the Clerk’s report clarifying the procedure for the election of Town Mayor at the Annual Meeting. (Attached)
55. / TOWN COUNCIL REPRESENTATION – ONE VOICE WALES
To agree representation on the Area Committee and larger Councils Committee of One Voice Wales.
56. / ONE VOICE WALES LARGER COUNCILS CONFERENCE 10th JULY 2013
To receive a brief report on the One Voice Wales Larger Councils Conference which took place on Wednesday 10th July 2013 (Oral report)
57. / SOCIETY OF LOCAL COUNCIL CLERKS/UNIVERSITY OF GLOUCESTERSHIRE SUMMER SYMPOSIUM
To receive a brief report on the Society of Local Council Clerks/University of Gloucestershire Summer Symposium which took place on 17th and 18th July 2013 (Oral report)
58. / ONE VOICE WALES – TRAINING PROGRAMME
To note the One Voice Wales Training Programme which will run from September to December 2013 and to agree attendance at any of the events at a cost of £30 per delegate. (Attached)
59. / REQUEST FOR DOG WASTE BIN
To consider the request for the Town Council to fund the purchase of additional dog waste bins in Welsh Street, adjacent to the entrance of Piercefield Woods and, at Warren Slade Woods, Thornwell at an estimated cost of £250 per bin plus £155 per annum for emptying, subject to Monmouthshire County Council authorising the installation. (Litter Act 1983 ss 5,6)
60. / DRAFT CHEPSTOW BENCHMARKING REPORT
To receive the Draft Chepstow Benchmarking Report and note that a special meeting of Chepstow Marketing Group will be held on 10th September 2013 to consider the report in detail prior to arranging a public presentation of the report findings and recommendations for action. (Attached)
61. / CHEPSTOW AGRICULTURAL SHOW
To note that the Town Council will have a stand at Chepstow Agricultural Show on Saturday 10th August 2013 and to confirm attendance/staffing of the stand in order that the correct number of admission/car parking passes can be ordered. (Attendance sheet attached)
62. / FINANCE
(a) / Bank Reconciliation
To confirm the reconciliation of the Council’s bank Accounts at 30th April, 31st May and 30th June 2013. (Attached)
(b) / Accounts
To receive and adopt the monthly accounts for April, May and June and 2013. (Attached)
(c) / Community Grant Funding
To consider the Community Grant Funding application from Garden City Community Group in respect of their planned activity day in August.
(Local Government Act 1972 s137)
63. / REPORTS OF REPRESENTATIVES ON OUTSIDE BODIES
(a) / Chepstow and District Citizens Advice Bureau
To note correspondence dated 27th June 2013 from the Interim Chair regarding the merger of the Monmouthshire Citizens Advice Bureaus and the commissioning process. (Attached)
64. / MATTERS FOR INFORMATION
The following items are reported for Members information:-
(a) / Chepstow Marketing Committee
Minutes of the meeting held on Tuesday 11th June 2013 (Attached)
(b) / Monmouthshire Youth Service
Monmouthshire Youth E- Newsletter – July 2013. (Attached)
(c) / One Voice Wales – The Voice
To note that copies of Issue 23 Summer 2013 The Voice will be available at the meeting.
(d) / Monmouthshire County Council - Improvement Plan 2013 -2016
To note Monmouthshire County Council’s Improvement Plan 2013 -2016. (Attached)
(e) / Monmouthshire Action Plans for Sustainability
To note that “Expression of Interest Forms” for funding under the Monmouthshire Action Plans for Sustainability have been submitted by Transition Chepstow and Garden City Community Group.
65. / CORRESPONDENCE
To receive and consider correspondence set out in the attached schedule.
66. / MATTERS RELATING TO THE PUBLIC AND URGENT INFORMATION EXCHANGE
67. /

ITEMS FOR NEXT MEETING

68. / SUMMER RECESS
To delegate authority to the Clerk, in consultation with the Town Mayor and/or Deputy Town Mayor, to deal with urgent business arising over the Summer recess.
69. / DATE OF NEXT MEETING
To confirm that the next ORDINARY MEETING will be held on WEDNESDAY 25th September 2013 at 7.00pm in the Council Chamber, The Gatehouse, High Street, Chepstow.