Canadian Trail and Mountain Running Association Bid Application:

2013 Canadian Mountain Running Championships

Please forward by December 31, 2012 an electronic copy to Adrian Lambert:

It is our goal for the bid process to be “user‐friendly.” So, even if you are unable to meet certain suggested criteria or guidelines, we urge you to continue on a positive course of action by submitting a counteroffer for consideration.

PLEASE PRINT LEGIBLY OR TYPE

Part 1–Principal Contacts
Bid submission date:
Event organizer/bidder:
Contact name:
Address:
Website: / Tel. (W):
Cell:
Fax:
Email:
Event race director (if different from above):
Name:
Address
Email: / Tel. (H):
Tel. (W):
Fax:
Cell:
Members of the host organizing committee:
Part 2–Event Details
Event Site (Facility and/or Park Name and Location):
Proposed Event Title:
Date:
Proposed Start Time(s):
Is the time schedule fixed or flexible?
Please attach an event history sheet listing previous Association, Regional, National and other Championships held on this site, and whether this event is behind held in conjunction with a non-Championship event (please describe other event)
Weather conditions for this time of year:
Avg Temp during race time: / Avg Humidity: / Avg. Wind:
Part 3–Course Details
Please enclose course measurement showing course layout and elevation. Please include the year measured. Indicate on the course map the registration center, start line, aid and medical stations, finish line, toilet facilities, media facilities and Doping Control area.
Please enter the width of the start and finish lines (if known):
The events at the Canadian Mountain Running Championships shall mirror as closely as possible the following:
Senior Men 12km (750m of ascent / descent)
Senior Women 8km (500m of ascent / descent)
Junior Men 8km (500m of ascent /descent )
Junior Women 4km (250m of ascent /descent)
[Note: multiple loops of a 4km course with 250m of ascent and 250m of descent is preferred, but not required]
Will you have any additional races (i.e. community/open race, masters race)?
What type of timing system will be used?
What areas of the course are available for sponsor display purposes (location and size)?
What areas of the course are available for VIP hospitality?
Is there a public address system available at the course?
Part 4–Canadian Prize Money and Athlete Invitations
The Host Organizing Committee will be responsible for providing a minimum of $2500 prize money for Canadians only, and only for those planning to attend international events. The prize money should be distributed as follows:
Senior Men 1st place: $500 / Senior Women 1st place: $500
Senior Men 2nd place: $375 / Senior Women 2nd place: $375
Senior Men 3rd place: $250 / Senior Women 3rd place: $250
If HOC is able to offer more prize money, please indicate the structure.
Would you like to use the invited athletes as part of your promotional plan for your event? If yes, what kind of promotional activities are you planning?
Part 5–Medical/Doping
The Host Organizing Committee shall be responsible for providing adequate medical care and facilities for the Championships. Such medical care shall be provided for all participating athletes, officials, media, volunteers, spectators and all others involved in the event.
Are you prepared to abide by the regulations for doping control as required by the Canadian Center for Ethics in Sport? (See Appendix A for the CCES Hosting Requirements)
What facilities are available for medical purposes?
Location of the nearest hospital in proximity of the course:
Indicate areas available for athletic massage and related medical at the course:
Indicate plan for recruitment and staffing of medical professionals:
Part 6–Marketing/Sponsorship/Promotions
Do you guarantee to abide by the CMRA Marketing/Sponsorship requirements (see Appendix B)? If no, please explain:
Describe the general promotional plan for the event:
Part 7–Media and Communications
Does your event feature an Event Program?
Will you host a pre-event Press Conference?
Do you have any additional information on media and communications?
Part 8–Accommodations
Name of Hotel(s)/Accommodation and star rating:
Note: A successful bid should strongly consider providing accommodation for at least 24 international athletes (4 men and 4 women each from Canada, the United States of America and Mexico).
Confirmed rate for athletes, coaches, and media:
Distance from hotel to course:
Part 9–Transportation
Nearest airport to venue city:
Distance from Airport to Start/Finish line:
Distance from Airport to Race Hotel:
Distance from Airport to Town Centre:
Explain transportation available for athletes and coaches from the airport to the hotel:
Explain transportation available for athletes and coaches from race hotel to the course on race day:
What means of public transportation is available to and from the course?
Part 10–Security
Describe the security plans to ensure the safety of athletes, officials, and spectators during the event:
Part 11–Additional Information
Please list any additional information which you feel may assist your big including special events that might be offered surrounding the event (for example: Community events, babysitting service offered to coaches and athletes, etc.):