MINUTES OF BOARD MEETING OF MOUNT ALBERT BOWLING CLUB HELD AT 10 ALLENDALE ROAD MOUNT ALBERT, SUNDAY 17 JANUARY 2016 COMMENCING AT 5.40PM

Present: Peter Hay (Chair), Johnny Pocrnich, Jeffrey Eskrigge, Tony Pickering, Jim Gray, Dan King, Pat Curtis, Marion Roberts, Jeremy Reynolds and Paul Shumack (arr 5.50pm)

Apologies: Nil

Welcome: Chairman Peter welcomed both Jeremy Reynolds and Paul Shumack who are filling the two Board vacancies

Minutes of the Meeting held 16 December 2015 were discussed and ADOPTED (Dan K/Jeffrey E)

Matters Arising: to be covered in the course of the meeting

Reports:

-Bowls Operations Committee:

*Meeting has been held with greenkeeper Warwick Frederickson and confirmation that we will operate with just one green at Kiwitea Street. This provides a 22.5% reduction in greenkeeping cost (approx $12k). Pat C to now draft up a new contract to submit to Warwick will the view to signing off when terms finalized

*It was noted that the Auckland Bowls midweek Interclub competition has been cancelled due to insufficient entries

-Finance & Regulatory Committee:

*Registering with our bank for Fastnet Business, Debit card facility and changes to bank signatories are all work in progress

*Balance of toilet pans for toilet upgrade work awaiting before this project can be completed

*Kiwitea bar operations were discussed. Ron Jackson’s Managers Certificate has not been renewed. This creates ongoing problems given the Licensing Report conditions for this location. Without certified bar staff we are left vulnerable with continuing bar operations. Johnny P to discuss the situation with Ron. We could operate the bar on a Friday only meantime (3pm to 6pm) under temporary arrangements and consider opening Monday, Wednesday and Fridays. If Ron doesn’t want to work on this basis then the bar will need to close. Johnny P to report back on the outcome asap

*Social Playing bowlers and Auckland Bowls interpretation concerning capitation fees were discussed. There are proposals afoot to introduce lump sum capitation fees charged to clubs. Johnny P MOVED Jim Gray SECONDED that an approach be made to Auckland Bowls to open dialogue re this and also the Akarana issue CARRIED

*Michael Feek’s membership status was challenged. After discussion it was AGREED that although Michael resigned from all club affairs/activity, his Life Membership remains and he therefore continues as a club member

-Promotions Committee:

*Social Playing membership applications were tabled and ACCEPTED (Dan K/Jim G)

Donna WILLIAMS; Diane MORRIS; Christian HEALEY; Richard LANAGAN; Micahel KILGALLON; Stuart COOPER; David FERGUSON; Jarrod THOMPSON; Craig PADDISON; Glen KIRK; Bradyn CHURCH; Eva BROSIUS; Mackenzie BOULT; Jared VAN HUENEN; Richard BRAMLEY and William BROWN

Reports adopted (Peter H/Johnny P)

Correspondence:

-Clubs NZ (Napier RSA raffle)

Financial Report

*Financial information up to December 2015 was tabled and discussed

*Audited Accounts for Y/ended 31 March 2015 require formal adoption which can then allow the closure of the Sandringham BC entity to be accelerated with necessary wind-up documents prepared AGREED (Peter H/Tony P)

The meeting AGREED (Paul S/Jim G) we will hold a Special General Meeting on Sunday 21 February 2016 at 5.00pm

General Business

*Jeffrey E advised that he will be stepping down from his position as club Delegate to Auckland Bowls

*After discussion it was AGREED that finalists in all Club Championship events (and other selected events) are to be entitled to a gratis refreshment from the bar (via President’s discretionary)

*Funding application for remedial work to the green surrounds at Allendale Road to be accelerated

*Looking at a date for our Annual General Meeting, it was felt mid-June to mid-July period is not suitable. Endeavour to hold earlier if possible

*A better deal with Waste Management re the Kiwitea Street rubbish bin contract is under negotiation. Rationalisation with the Allendale Road green garden bin arrangement (safe company) part of this process

Next Meeting: The next meeting to be held Sunday 14 February 2016 at 5.30pm

Paul S tended his apology

MEETING CLOSED 6.50pm