Holy Family Institute
Payroll Specialist – Part-time
Employer: Holy Family Institute
Reports to: Director of Human Resources
Office Location: Emsworth – Main Campus
Hours: Part Time position – 16-24 hours per week.
General Statement of Duties: This position is payroll related and timekeeping system administrative support. It includes but is not limited to training, payroll processing through direct deposit, deduction processing, and other payroll reporting requirements. Must be knowledgeable about local, state, federal taxes as well as quarterly tax reporting and W2s.
Essential Functions:
q Promotes the Mission and Philosophy of Holy Family Institute.
q Serves as a subject matter expert for payroll and timekeeping related matters and technology. Maintains a thorough working knowledge of wage and hour regulations, pay practices, pay types/codes, payroll guidelines and payroll/HRIS systems.
q Performs payroll process and related activities. Ensures each payroll is completed in a timely and accurate manner. Works closely with supervisors to ensure pay rules are applied appropriately, and that all hours, deductions, and earnings are captured and processed correctly.
q Assists with, and monitors entry and approval of payroll data; processes automated time collection system (dayforce)
q Reviews, prepares and distributes deduction payments as needed. Prepares and processes retroactive pay and pay adjustments.
q Reviews payroll audit reports and makes adjustments to ensure the accuracy of each employee’s paycheck, deductions and earnings record.
q Provides payroll-related data and reports that are timely, accurate and user-friendly. Ensures that W2s and other documents are completed in accordance with IRS regulations.
q Provides payroll expertise, procedural instruction, and advice to employees and managers regarding payroll, timekeeping and scheduling. Answers questions and resolves complaints. Conducts and participates in training sessions.
q Establishes and maintains organized, confidential employee payroll files.
q Researches and analyzes alternatives for improving processes. Develops “best practice” recommendations by partnering with other team members in examining data and identifying trends.
q Works collaboratively with team members in finance and human resources to ensure adherence to established pay standards in relationship to local, state and federal regulations
Minimum Qualifications
Candidate must have an Associate Degree with 3 years experience working with automated payroll system. Bachelor’s Degree is preferred. Ceridian experience high preferred. Knowledge of benefits, taxes, and benefit deductions required. Act 33/34 and FBI clearances and valid PA driver’s license required. Additionally, must have reliable transportation to and from work.
Please send cover letter and resume to