West International

WEST INTERNATIONAL

July 9-10 2016

Windsor International Aquatic and Training Center

Sanctioned by Swim Ontario

Hosted by Windsor Essex Swim Team

Meet package version Jan 20 2016

The only package considered valid in the current version found on the Swimming Canada

Date July 9-10 2016

Host Windsor Essex Swim Team

Location Windsor International Aquatic and Training Center

411 Pitt St, Windsor, Ontario N9A 0B2

Facility •71m by 25 m 10 lane pool with 3 m bulkhead dividing 50 m competition pool from the 6 lane warm-down pool.

•Omega Quantum Electronic timing and LED display scoreboards

•Touch pads at both ends and non-turbulent lane markers

Meet •Long course meters

Format • 12 and under individual events and relays are timed finals

• 13 and over individual events will have preliminaries and finals except 400 m freestyle and 400 im which will be timed finals.

•13 and over relays are timed finals

Officials Competition Coordinator Dave Denyer Level 5

Meet Manager Shawn Taylor

Kelly-Ann Way

Officials Chairperson Charmaine Yu

Program & Meet Rules

• All current Swimming /Natation Canada (SNC) rules and warm-up procedures will apply

•All current SNC rules will apply and FINA one start rule will be in effect

• Swimming Canada Competition Warm-up and Safety Procedures in effect.

•Swimming Canada Swimwear Rule and Interpretation will be in effect

• Meet management requires that any coach wishing to rely on a time achieved by the swimmer for an interval shorter than the total distance of the event shall so advise the Referee or Meet Manager prior to the commencement of the session in question.

• The meet management reserves the right to limit meet entries in any event

• Relays may be cancelled due to session length.

• Management also reserves the right to amend the start time of sessions.

• Meet Officials will provide a safe environment and an organized competition. Meet Officials are not responsible for the supervision of the athletes during the competition or during session breaks

• GLASS CONTAINERS are strictly prohibited in and around the deck area.

Qualifying Times WEST International has no standard qualifying times

Entries • Entry files are due by Tuesday, June 30 2016

•Entries will be accepted on first come first serve basis

•Changes to entries will not be accepted after July 4 2016 because the meet will be seeded

•July 4, 2016 all fees will be calculated and there are no refunds for scratches

• Short-course meters and Yard times will be converted using the standard conversion factors in Meet Manager

· NT will not be accepted for 400 m free or 400 m IM

Entry Fees •$10.00 (CDN) for all individual events ($15 for deck entries)

• $15.00 (CDN) for the relays ($20 for deck entries)

•Payments in US dollars will receive a 25% discount

Age Groups •Individual events 10 & under, 11, 12, 13, 14, 15 & over

•Relays 10 & under, 11-12, 13 and over, 15 & over

Awards •Medals for 1st to 3rd in individual events

•Ribbons for 4th to 10th place in individual events

•Ribbons for 1st to 3th place for relays

Rules & •Coaches are responsible for the supervision of their swimmers during the Safety warm-up, competition and during session breaks

•Coaches are responsible for their swimmer’s knowledge of Safety Procedures and rules and will ensure that they are followed

•Meet officials will provide and safe environment and an organized competition

•Sprint lanes will be available for during the last 20 minutes of warm-up

•Only Competitors, Certified Coaches and Officials are allowed on deck. No other person is permitted on deck unless expressly authorized by the Meet Manager.

Coaches Registration

Meet management will cross reference the list of coaches in attendance at this competition with the Swim Ontario Compliancy lists. If a coach is not on this list, meet management is obligated to enforce the SNC policy and will not permit that coach to attend the meet on the pool deck. Meet management will forward Swim Ontario a list of coaches who they have found to be in non-compliance

Out of Province Clubs

All clubs from outside Ontario must provide a ‘certificate of insurance’ naming the ‘City of Windsor’ and the ‘Windsor Essex Swim Team’ as insured parties. This must be received prior to June 30 2016 or clubs will not be able to participate in the meet. All clubs must be FINA affiliated and provide swimmer registration numbers and dates of birth.

All Swim Ontario procedures apply for out of province/country clubs.

Foreign Non-SNC Competitors

All swimmers and coaches must be duly registered and residents of the governing body for which they are competing. All swimmers and coaches must be in good standing with their respective governing swim body. All swimmers and coaches must have primary residence within the province /state or country for which they claim registration. Proof of residency may be green card, student ID, driver’s license, college residence or other document as deemed acceptable by Swim Ontario (passport) and shall be submitted with the Proof of Residence and Registration Status form. The form (end of this document) must be submitted to the Meet Manager by June 30 2016 who will forward to Swim Ontario. The form can also be found at http://www.swimontario.com/index_cs.php?id=1847

Psych Sheets •Psych sheets will be posted at http://www.westswim.ca and http://www.teamunify.com/Home.jsp?team=canwest prior to the meet

Results •Results will be posted at the venue as soon as they are available

•Live results will be posted at www.teamunify.com/Home.jsp?team=canwest and www.westswim.ca Results will be forwarded to www.swimming.ca/meetlist.aspx within 48 hours of the completion of the meet

Water Bottles •Water refilling stations are available at the WIATC. Bring a refillable bottle

Eligibility • All athletes must be registered as Competitive swimmers with SNC, or any other amateur swimming organization recognized by FINA. A valid SNC registration number is required for all Canadian swimmers.

•Age of swimmers is the first day of the meet July 9 2016

•Swimmer date of birth and registration numbers must be included in the entry file. Swimmers may be removed from entry or results for incorrect or absent information

Events •All events will be seeded slowest to fastest

• 12 and under individual events and all relays are timed finals

• 13 and over individual events will have preliminaries and finals except 400 m freestyle and 400 m IM. 13 and over relays are timed finals

. Short-course meters and Yard times will be converted using the standard conversion factors in Meet Manager

Deck Entries •Deck entries will be accepted only for the slowest heat with empty lanes. They must be made 60 minutes prior to the start of the session and will be exhibition only. They cannot qualify for finals or awards. Cash payment must accompany the deck entry.

•Only swimmers with full information: birthdate, SNC or equivalent number, and entry time may be deck entered

•Qualifying rules apply to deck entries

Split Times •The procedure for obtaining an Official Split now requires that coaches make a written request on the form provided to the session referee or meet management on the Official Split Request Form prior to the race. The form must be received 30 minutes prior to the start of the session. Three timers with watches must be provided by the coach.

•Any coach wishing to rely on a time achieved by a swimmer for an interval shorter than the total distance of the event shall provide a written request to the Referee or Control Room Supervisor prior to the commencement of the session in question

Scratches •Scratches are to be submitted in writing to the Clerk of Course

•Deadline is 30 minutes before the start of each preliminary

•Scratches for final are due by 1 hour after completion of the session

Relays •Swimmers may swim up one age group within their session to complete a relay team

•Two swimmers maximum per relay may be from a lower age group

•Coaches must return completed relay cards to the Clerk of Course by the start of the session

•Once the relay cards have been given to the Clerk no changes may be made

Entry Process •Entries will only be accepted through www.swimming.ca

•Coaches will be sent an entry list after receipt of club entries

•Please contact the Meet Manager if there are any issues

* U.S.A. entry files can be sent directly to the meet manager

Payment •Entry fees must be paid prior to the first event by a team’s swimmer

•Cheques are to be made out to ‘WEST-Meets’

•There will be a $50 fee for returned cheques

Sessions Meet management may change start times for sessions. Coaches will be notified of any changes.

SESSION / WARM UP / START
1 13 & OVER / 8:00 to 8:50 am / 9:00 am
2 12 & UNDER / 1:00 to 1:50 pm / 2:00 PM
3 13 & over finals / 5:00 to 5:50 pm / 6:00 pm
4 13 & OVER / 8:00 to 8:50 am / 9:00 am
5 12 & UNDER / 12:00 to 12:50 pm / 1:00 pm
6 13 over finals / 4:00 to 4:50 pm / 5:00 pm

SESSION 1 – JULY 9TH – 13 & OVER Preliminaries

WARM UP 8:00 am / START 9:00am

Event# / Women / Event / Men / Event#
1 / 13 and over / 200 Back / 13 and over / 2
3 / 13 and over / 100 Breast / 13 and over / 4
5 / 13 and over / 50 Fly / 13 and over / 6
7 / 13 and over / 50 Back / 13 and over / 8
9 / 13 and over / 100 Free / 13 and over / 10
11 / 13 and over / 200 Fly / 13 and over / 12
13 / 13 and over / 200 IM / 13 and over / 14
15 / 13 and over / 400 Free / 13 and over / 16
17 / 13 and over / 200 Medley Relay / 13 and over / 18

SESSION 2 – JULY 9TH 12 & UNDER

WARM UP 1:00 pm /START 2:00 pm

Event # / Women / Event / Men / Event #
19 / 12 and under / 200 Back / 12 and under / 20
21 / 12 and under / 100 Breast / 12 and under / 22
23 / 12 and under / 50 Fly / 12 and under / 24
25 / 12 and under / 50 Back / 12 and under / 26
27 / 12 and under / 100 Free / 12 and under / 28
29 / 12 and under / 200 Fly / 12 and under / 30
31 / 12 and under / 200 IM / 12 and under / 32
33 / 12 and under / 200 Medley Relay / 12 and under / 34

SESSION 3 – JULY 9TH – 13 & OVER Finals

WARM UP 5:00 pm / START 6:00 pm

SESSION 4 – JULY 10TH – 13 & OVER Preliminaries

WARM UP 8:00 am / START 9:00 am

Event # / Women / Event / Men / Event #
35 / 13 and over / 200 Breast / 13 and over / 36
37 / 13 and over / 100 Back / 13 and over / 38
39 / 13 and over / 50 Breast / 13 and over / 40
41 / 13 and over / 50 Free / 13 and over / 42
43 / 13 and over / 100 Fly / 13 and over / 44
45 / 13 and over / 200 Free / 13 and over / 46
47 / 13 and over / 400 IM / 13 and over / 48
49 / 13 and over / 200 Free Relay / 13 and over / 50

SESSION 5 – JULY 10TH

12 & UNDER – WARM UP 1:00 pm / START 2:00pm

Event# / Women / Event / Men / Event#
51 / 12 and under / 200 Breast / 12 and under / 52
53 / 12 and under / 100 Back / 12 and under / 54
55 / 12 and under / 50 Breast / 12 and under / 56
57 / 12 and under / 50 Free / 12 and under / 58
59 / 12 and under / 100 Fly / 12 and under / 60
61 / 12 and under / 200 Free / 12 and under / 62
63 / 12 and under / 400 Free / 12 and under / 64
65 / 12 and under / 200 Free Relay / 12 and under / 66

SESSION 6 – JULY 10TH – 13 & OVER Finals

WARM UP 4:00 pm / START 5:00 pm

Event # / Women / Event / Men / Event #
35 / 13 and over / 200 Breast / 13 and over / 36
37 / 13 and over / 100 Back / 13 and over / 38
39 / 13 and over / 50 Free / 13 and over / 40
41 / 13 and over / 50 Breast / 13 and over / 42
43 / 13 and over / 100 Fly / 13 and over / 44
45 / 13 and over / 200 Free / 13 and over / 46

SNC POLICY ON SWIMWEAR

Effective September 1, 2009, all swimwear worn in swimming competitions sanctioned under the authority of Swimming Canada must conform to the January 1, 2010 FINA swimwear approval guidelines as listed below.

MATERIAL – The material of swimwear will definitively be constituted only by textile fabric(s). The FINA definition of “textile” currently is: “Material consisting of, natural and/or synthetic, individual and nonconsolidated yarns used to constitute a fabric by weaving, knitting, and/or braiding.”

SHAPE – MEN: swimwear shall not extend above the navel or below the knee. WOMEN: swimwear shall not cover the neck, extend past the shoulder, nor extend below knee. No zippers or other fastening system is allowed.

USE – Swimmers shall wear only one swimsuit, taping is not permitted.

CONSISTENCY – Swimwear effectively manufactured and used shall correspond to and be fully consistent with FINA approved samples. Any modification before use (including impregnation) is prohibited. Moreover, there shall be no variation/modification for individual swimmers.