WESTCHASE COMMUNITY ASSOCIATION, INC.

REGULAR BOARD OF DIRECTORS MEETING

October 11, 2007

MINUTES

I. CALL TO ORDER

A meeting of the Board of Directors for Westchase Community Association, Inc. was held on October 11, 2007, at the Swim and Tennis Center Activity Room, 10405 Countryway Blvd., Tampa, Florida 33626. Ruben Collazo, President, called the Meeting to order at 8:20 PM.

II. ROLL CALL

Directors Present Guests

Ruben Collazo Patty Stewart, Sr. Manager

John Schmidt Debbie Sainz, Manager

Nancy Sells Deputy Jennie Matera, HCSO

Ben Reinhart

Carlos Quiros VMs Present

Bob Argus Bill Dennis

Don Costello Keith Heineman

Stephanie Georgiades

Bonnie Wells

III. PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited by those present.

IV. SECRETARY’S REPORT

-  Report submitted

Carlos Quiros made a motion to approve the September 13, 2007 Regular Board of Directors’ Meeting Minutes. Ben Reinhart seconded the motion. A vote was taken and the motion was carried 5-0.

V. NATHAN LAFER AWARD PRESENTATION

The 2nd Annual Nathan Lafer Award was presented by Ruben Collazo to Ralph Caputo,

resident of Abbotsford.

NOT INCLUDED IN CURRENT AGENDA – MOTION REQUESTED TO BE MADE BY BOARD PRESIDENT:

At this time, Ruben Collazo passed the gavel over to Ben Reinhart, Vice President, in order to make the following motion –

Ruben Collazo made a motion to remove Gene McArthur of Woodbay from any and all Committees of the WCA. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0. (Appointments 07-10-113)

VI.  APPEALS

Appeal #1:

Ben Reinhart made a motion to reduce the fine from $750 to $0 with an administrative fee of $50 due within 30 days or the entire amount of the original fine will be due immediately. Nancy Sells seconded the motion. A vote was taken and the motion was carried 5-0. (Appeals 07-10-114)

Appeal #2: No action was taken.

Appeal #3:

John Schmidt made a motion to deny the homeowners appeal #3. Nancy Sells seconded the motion. A vote was taken and the motion was carried 5-0. (Appeals 07-10-115)

Appeal#4:

Nancy Sells made a motion to table appeal #4 until the November 2007 Board meeting. Ben Reinhart seconded the motion. A vote was taken and the motion was carried 4-1 (Carlos Quiros opposed). (Appeals 07-10-116)

VII COMMITTEE REPORTS

SWIM & TENNIS COMMITTEE

-  Report Submitted

Ben Reinhart made a motion to extend Nancy Bartlett’s term on the S&T Committee to two years. Nancy Sells seconded the motion. A vote was taken and the motion was carried 5-0 (Appointments 07-10-117)

John Schmidt made a motion to appoint Maggie Whitehurst for two year term, Jo Beaumont to a one year term and Stephanie Georgiades to a one year term on the S&T Committee. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Appointments 07-10-118)

Ben Reinhart made a motion to accept the proposed upgrade recommendations for the activity room from the S&T Committee and authorize property manager to determine associated costs and secure bids. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Facilities 07-10-119)

COVENANTS COMMITTEE

-  Report Submitted

John Schmidt made a motion to authorize the WCA Manager to be the authorized delegate of the WCA to impose covenants violation fines in accordance with the fine schedule approved by the WCA Board of Directors, and the fines imposed by the Community Association Manager. Nancy Sells seconded the motion. A vote was taken and the motion passed 4-1 (Carlos Quiros opposed) (Covenants 07-10-120)

GOVERNMENT AFFAIRS COMMITTEE

-  No Report ; Verbal update presented by Bob Argus

MODIFICATIONS COMMITTEE

- No Report

WEBSITE COMMITTEE

-  No Report

VIII. COMMUNITY ASSOCIATION MANAGER’S REPORT

Patty Stewart provided written community association manager’s report. The following action items were voted on by the WCA Board of Directors:

-Use of Activity Room for Fund Raising Meeting

Ben Reinhart made a motion to allow Steve Silvers to rent the activity room for a fund raising event for “For The Children” per his email of 10/1/07. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Facilities-07-10-121).

-Legal Appeal : No action was taken

-Self-Help Cases: No action taken

-Lifeguard Chairs

John Schmidt made a motion to authorize the purchase of two lifeguard chairs at a cost of $880 each plus shipping with total cost not to exceed $2,000. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Facilities 07-10-122).

IX. TREASURER’S REPORT

Report Submitted

-2008 Budget and changes to the 2007

Carlos Quiros made a motion to use the $142,000 excess income over expenditures as of September 30, 2007 Balance Sheet, as authorized by Resolution of the Voting Members dated October 9, 2007, on the following capital expenditure projects: (a) drainage repairs on both facilities tennis courts @ $82,000; (b) to complete amount needed for resurfacing both pool decks with pavers- $25,000; (c) to place “soft-surface” in two (2) WPV tennis courts - $30,000 and (d) to build two dumpster enclosures at both Association facilities - $5,000. John Schmidt seconded the motion. A vote was taken and the motion was carried 5-0 (Contracts 07-10-123).

Carlos Quiros made a motion to alter the proposed 2008 budget as follows: (a) reduce $74,004 from line item 5221-Capital Improvements, as such amount is being authorized from this year 2007 budget; $44,004 to accelerate the re-surfacing the two pool decks with pavers; $25,000 to have new “soft surface” in two of the WPV tennis courts,; and $5,000 to build two dumpster enclosures. John Schmidt seconded the motion. A vote was taken and the motion was carried 5-0 (Financials 07-10-124).

Carlos Quiros made a motion to create a line item #4082 Self-Help Program---with $1,000 money allocation to be taken from line #4076 Professional Fees-Legal. John Schmidt seconded the motion. A vote was taken and the motion was carried 5-0 (Financials 07-10-125).

Carlos Quiros made a motion to approve the proposed 2008 budget, as amended, which will result in a $22 decrease in the proposed annual assessment fee, from $342 to $320. John Schmidt seconded the motion. A vote was taken and the motion was carried 5-0 (Financials 07-10-126).

X.  OLD BUSINESS

Master Plan Update/Consideration of Proposals

-Office Space

Ruben Collazo made a motion to rescind a prior motion to suspend any activity on office space and to move forward with the proposed plan on the office space. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Facilities 07-10-127).

-Drainage at Tennis Courts:

Carlos Quiros made a motion to accept G.A. Nichols proposal to correct the drainage problems for both WCA facilities not exceed a total cost of $80,545. Nancy Sells seconded the motion. A vote was taken and the motion was carried 5-0 (Contracts 07-10-128).

-Sound System: Property manager was requested and authorized to purchase three

more cordless microphones with stands.

-Shade Structures:

Ben Reinhart made a motion to authorize Innovative Shade to install the tennis court shade structures at the Countryway Facility at contracted price of $8,327.16. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Contracts 07-10-129).

-Tennis Court Resurfacing:

§  Tabled to November meeting pending additional bids on softer courts

-Countryway Painting Contract

Ben Reinhart made a motion to modify the Munyan Painting Contract to include the wall texture treatment at an additional cost of $1,750. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Contracts 07-10-130).

-West Park Village Painting Contract

Ben Reinhart made a motion to modify the Munyan Painting Contract to use a one-color system on wooden shade structure with contract not to exceed $20,000. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Contracts 07-10-131).

-Pool Resurfacing

John Schmidt made a motion to approve the Craftsman Pool bid to resurface the pool decks with pavers at the Countryway and West Park Village Facilities. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 5-0 (Contracts 07-10-132).

XI.  NEW BUSINESS

-Appointment of WOW Member

Ben Reinhart made a motion to appoint Carlos Quiros to be a WOW member. Nancy Sells seconded the motion. Carlos Quiros accepted the appointment - A vote was taken and the motion was carried 5-0 (Appointments 07-10-133)

-Appointment of GAC Chairperson

Ben Reinhart made a motion to appoint Ruben Collazo as the GAC Chairperson. Carlos Quiros seconded the motion. Ruben Collazo accepted the appointment - A vote was taken and the motion was carried 5-0 (Appointments 07-10-134)


-Traffic Calming

John Schmidt made a motion that the Board of Directors endorse the residents moving to get the traffic calming measures on Countryway Boulevard, including raised intersections. Ben Reinhart seconded the motion. A vote was taken and the motion was carried 5-0 (GAC 07-10-135)

XII.  OTHER INFLUENCES

-None

XIII.  ADJOURNMENT

Motion made and seconded to adjourn the meeting at 11:30 PM. All in favor and motion carried 5-0.

______

Mary Griffin

Westchase Community Association, Inc.

Secretary

cc: HOA File

WCA Board of Directors

Board Meeting Minutes

October 11, 2007

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