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Executive Committee

Meeting Minutes1

August 25, 1999

EXECUTIVE COMMITTEE MINUTES

Wednesday, August 25, 1999

MEMBERS: / PRESENT:
B. Smith, Chair
L. Chahley, Vice-Chair / L. Chahley
B. Anderson / B. Anderson
T. Cavanagh / T. Cavanagh
W. Kinsella

ALSO IN ATTENDANCE:
Councillor A. Bolstad*.

Councillor R. Noce*.

Councillor M. Phair*.

B. Duncan, Acting City Manager.

S. Thompson, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Councillor L. Chahley called the meeting to order at 9:30 a.m.

Mayor B. Smith and Councillor W. Kinsella were absent.

Councillors R. Noce and M. Phair were in attendance.

A.2.ADOPTION OF AGENDA

MOVED T. Cavanagh:

That the Executive Committee Agenda for the August 25, 1999 meeting be adopted.

CARRIED

FOR THE MOTION:B. Anderson, T. Cavanagh, L. Chahley.

ABSENT:B. Smith; W. Kinsella.

A.3.ADOPTION OF MINUTES

MOVED T. Cavanagh:

That the Minutes of the July 14, 1999 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:B. Anderson, T. Cavanagh, L. Chahley.

ABSENT:B. Smith; W. Kinsella.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED T. Cavanagh:

That items E.2.b., E.2.c., E.2.d. C, and E.5.b. C be exempted for debate; and

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Provincial Government Committee to Review the Collection of Property Tax for Education Purposes in Alberta.

That the June 24, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.House of Cats in Parkallen.

That the July 15, 1999 Planning and Development Department report be received for information. / Planning & Dev.

E.5.OTHER REPORTS

E.5.a.Photo Radar Turnkey Project – Contract Extension.

That the August 4, 1999 Edmonton Police Service report be received for information. / Police Service

carried

FOR THE MOTION:B. Anderson, T. Cavanagh, L. Chahley.

ABSENT:B. Smith; W. Kinsella.

E.5.OTHER REPORTS

E.5.b.CLegacy Facilities – 2001 World Championships in Athletics.

MOVED T. Cavanagh:

That this item be dealt with at 9:30 a.m.

CARRIED

FOR THE MOTION:B. Anderson, T. Cavanagh, L. Chahley.

ABSENT:B. Smith; W. Kinsella.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Toy Guns (M. Phair).

“Some concern has been expressed around the need to regulate “toy” guns that are exact replicas of real firearms.
I would like a legal opinion on the following:
1.Has the Edmonton Police Service identified “toy” gun replicas as a problem?
2.Would the City have the ability to regulate or ban “toy” gun replicas and how could this be done?
I would like this information to return to the Executive Committee.” / Corporate Svcs.
Due: Oct. 27, 1999

Councillor A. Bolstad entered the meeting.

D.1.b.Late Payment of Property Taxes (M. Phair).

“I have the following questions regarding late payment of property taxes to the City:
1.The current penalty for late payment is a 6% fine. How was 6% chosen as the penalty? Does regulation, bylaw, or the Municipal Government Act cover it? When was the last time the amount of the penalty was reviewed? Is 6% comparable to other cities of similar size?
2.Under the current guidelines property owners have about one month to pay after they receive their tax notice. Would a longer time period to pay be appropriate?
I would like this information to return to the Executive Committee.” / Corporate Svcs.
Due: Oct. 27, 1999

D.1.c.Major Community Planning/Redevelopment Issues (M. Phair).

“As recently outlined by the Planning and Development Department, a variety of initiatives, departmental resources and financial assistance have been given to various inner-city/older communities like Boyle McCauley and Abbottsfield to address major community “planning” or redevelopment issues. Currently there is neither a grant program nor designated funds available to assist such communities and I would like suggestions on how the Planning and Development Department and/or Community Services Department might structure such a grant program, how it would operate, and how it might be financed.
I would like this report to return to the Executive Committee by October 13, 1999, if possible.” / Planning & Dev.
Due: Oct. 13, 1999

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.5.OTHER REPORTS

E.5.b.CLegacy Facilities – 2001 World Championships in Athletics.

J. Tustian, General Manager, Community Services Department, made a presentation and answered the Committee’s questions.

A.B. Maurer, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the Executive Committee recommend to City Council:

1.That City Council approve the following as the City’s preferred list for legacy facilities, yet to be committed from the 8th World Championships in Athletics (the Games):

a.artificial turf at Clarke Stadium;

b.the retention of track and field amenities at Clarke Stadium, either on-site or relocated to another facility in the City after the Games;

c.the retention of track and field amenities at Commonwealth Stadium either on-site or relocated to another City facility after the Games;

d.the retention of the upgrading of Rollie Miles Athletic Field, either on-site or relocated to another facility in the City after the Games; and

e.the construction of community-accessible sportsfield(s) on the Commonwealth-Clarke Stadia site.

1.That City Council approve the preferred legacy facilities subject to:

a.the Community Services Department (the Department) in conjunction with the 2001 World Championships in Athletics Local Organizing Committee (LOC) consulting on the proposals with appropriate representation of adjacent communities;

b.the Department consulting on the proposals with current and potential user groups; and

c.City Council’s approval of any required Operating and Capital Budgets associated with the installation of legacy facilities and costs of maintaining and operating of the facilities.

2.That the Department report to City Council on the status of commitments to legacy facilities, and on consultation with adjacent communities and user groups prior to City Council’s consideration of the 2000 Operating and Capital Budgets.

carried

FOR THE MOTION: B. Anderson, T. Cavanagh, L. Chahley.

ABSENT: B. Smith; W. Kinsella.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Maintenance of the 1998 Municipal Tax Share Through the 1999 Tax Year.

R. Garvey, Corporate Services Department and A.B. Maurer, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the July 5, 1999 Corporate Service Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Anderson, T. Cavanagh, L. Chahley.

ABSENT: B. Smith; W. Kinsella.

E.2.c.Open Tenders $1,000,000 or Greater (Inclusive of GST) and Request to Hire Consultants Where Estimates are $250,000 or Greater (Inclusive of GST) as at August 6, 1999.

M. Chibuk, Transportation and Streets Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the July 13, 1999 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Anderson, T. Cavanagh, L. Chahley.

ABSENT: B. Smith; W. Kinsella.

E.2.d.CJune 30, 1999 Operating Results and Projected Year-End Financial Performance.

R. Garvey, Corporate Services Department and A.B. Maurer, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the Executive Committee recommend to City Council:

That the August 6, 1999 Corporate Services Department report be received for information.

CARRIED

FOR THE MOTION:B. Anderson, T. Cavanagh, L. Chahley.

ABSENT:B. Smith; W. Kinsella.

N.NOTICES OF MOTION

Councillor L. Chahley asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

O.ADJOURNMENT

The meeting adjourned at 10:02 a.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1

August 25, 1999