ENTERTAINMENT VENUES ASSOCIATION NZ INC

MINUTES OF THE 28TH ANNUAL GENERAL MEETING

HELD AT CLAUDELANDS HAMILTON ON MONDAY 21 NOVEMBER 2011

COMMENCING AT 3.45PM

1. PRESENT:

Dale Henderson Tauranga Venues and Events (President)

Richard Sutherland Hamilton City Theatres

Craig Goodall North Harbour Stadium

Melanie Smith The Edge

Andrew Scott Bruce Mason Centre

Keith Parker Eden Park

Nelita Byrne TSB Showplace

Julie Johns New Plymouth Venues

Adrienne Kensington New Plymouth Venues

Claire Toko Event Facilities Unit Hamilton

Murray Jeffrey Event Facilities Unit Hamilton

Chad Hooker Event Facilities Unit Hamilton

David Casey Event Facilities Unit Hamilton

Joelene Elliott Events and Venues Rotorua

Stephanie Cottrill Expressions

Glenys Fraser Napier War Memorial Convention Centre

Ian Reid Napier Municipal Theatre

Pam Joyce Hawkes Bay Museum and Gallery

Amy Kemeys Baypark

Glen Crighton The Edge

Penn Trevella The Edge

Erica Richards Turner Centre Kerikeri

Bill Brinsley Centennial Theatre

Jep Savali Bruce Mason Centre

Guy Hedderwick Dunedin Venues

David Walsh Arena Manawatu

Charles Foulds Arena Manawatu

Roger Farr Ashburton Trust Event Centre

Jeremy Bell Gallagher Academy Performing Arts

Nicola Mills Invercargill Venues

Lucy Blackmore Invercargill Venues

Brendon Rope Pettigrew Green Arena

Beth Elstone Pettigrew Green Arena

Charles Forbes Regent on Broadway

Neil Cox Isaac Theatre Royal

Helen Glengarry Positively Wellington Venues

Craig Woolliams Positively Wellington Venues

Brain Doherty North Harbour Stadium

Naomi Singer Mangere Arts Centre

John Richardson Royal Wanganui Opera House

Jo Lynskey Taupo Venues

Scott Attenborough Taupo Venues

Sarah Moorcroft Venues and Events Tauranga

Peni Drodrolagi TelstraClear Pacific Events Centre

David Liggett TSB Showplace

Miles Davidson EO

2. APOLOGIES:

Paul Minifie Maidment Theatre

Frances McElhinney Nelson School of Music

Phil Waite Hawera Venues

Nicola Warrington The Plaza

Megan Peacock Coyle Hawkes Bay Opera House

3. CONFIRMATION OF AGM MINUTES 06/12/10:

Moved: D Walsh

Seconded: G Fraser

That the Minutes of the AGM held in Christchurch on 6 December 2010, as previously circulated be approved as a true and correct record:

CARRIED

4. PRESIDENT’S REPORT:

D Henderson’s report was distributed to all members with the AGM Agenda. He thanked Executive Members and M Davidson for their support during the year. As indicated in the report progress with the development of qualifications has been slow and this is disappointing. The Executive do have a recommendation as reported in the EVANZ Business Session earlier and this will be decided upon later in the meeting.

Moved: D Henderson

Seconded: N Byrne

That the President’s Report for 2010/2011, as previously circulated by adopted

CARRIED

5. AUDITED ACCOUNTS 1/7/10 to 30/06/11:

The audited accounts for the year ending June 2011 have been circulated to all members. with the AGM Agenda.

Moved: D Henderson

Seconded: R Sutherland

That the audited accounts for the year ending June 2011, as previously circulated be approved.

CARRIED

6. FIXING OF SUBSCRIPTIONS 2010-2011:

The Executive is recommending to the membership that subscriptions be set at the same level as last financial year.

Moved: K Parker

Seconded: R Sutherland that subscriptions for the 2011/12 year be set as follows:

Single venue $410 plus gst

Second venue $250 plus gst

Third venue $150 plus gst

Fourth or fifth venues $150 plus gst

Associate members $250 plus gst

CARRIED

Members will receive invoices for the above subscriptions in early December.

7. ELECTION OF OFFICERS:

Nominations were called for the Executive committee and the following nominations were received:

Executive Committee - Six (6) required:

Andrew Scott Bruce Mason Centre (Current)

Dale Henderson Venues and Events Tauranga (Current)

Keith Parker Eden Park (Current)

Melanie Smith The Edge (Current)

Nelita Byrne TSB Showplace

Richard Sutherland Hamilton City Theatres (Current)

There being six nominations for six positions the following nominees were confirmed onto the Executive for 2011 – 2013.

Andrew Scott Bruce Mason Centre

Dale Henderson Venues and Events Tauranga

Keith Parker Eden Park

Melanie Smith The Edge

Nelita Byrne TSB Showplace

Richard Sutherland Hamilton City Theatres

Nelita Byrne was welcomed to the Executive and D Henderson thanked Craig Goodall for his contribution over the past 5 years.

The new Executive will elect a President at its first meeting.

9. APPOINTMENT OF AUDITOR:

Moved: D Henderson

Seconded: A Scott

That MTM Accounting Ltd Wellington is appointed to prepare the 2011/12 financial year accounts and provide a financial report.

CARRIED

10. GENERAL:

a) Accounts presentation – members requested that the Auditor’s report be included with the accounts when they are sent out prior to the AGM.

b) Venue Statistics – M Davidson reminded members that statistics for the year ending 2010 are still being collected. This is proving difficult however it is still possible to achieve this.

c) Qualification Development – D Henderson referred members to the discussions held in the EVANZ Business Session earlier in the day and asked members to approve expenditure by EVANZ to develop the foundation qualification by engaging an outside consultant. This project could cost up to $15K however this qualification is required by the sector and EVANZ needs to progress its development.

Moved: D Henderson

Seconded: G Fraser that the Executive prepare a brief for an outside contractor to help the sector develop the Foundation Qualification and approve up to 15K expenditure

CARRIED

d) EVANZ Excellence Award – G Fraser recommended that the Executive consider awarding this award to Brent Ford at an appropriate time in the future.

The meeting concluded at 4.00pm

Signed as a true and correct record:

President: ______Date: ______

EVANZ AGM Minutes 21 Nov 2011 1